Approve plans and specifications for the Health and Human Services Agency, Women, Infant and Children (WIC) Tenant Improvement Project and authorize the Director of General Services to advertise for competitive bids, award a construction contract to the lowest responsive and responsible bidder not to exceed $300,000 or reject all bids, and approve change orders or contract amendments consistent with the applicable change order limits established in State law, but not to exceed a cumulative total of ten percent (10%) of the total original contract price. (No general fund impact) (Pistochini/Vaughn)

HHSA WIC has requested that General Services Department complete a tenant improvement project within the Gonzalez Building to create a new Women, Infant, Children (WIC) clinic space.  The Future of Public Health (FoPH) funds were secured through the State 2022 Budget Act, which provides $200.4 million of State General Funds to support local public health departments. The objective was to address the significant gaps existing in public health infrastructure, while investing in the modernization and innovation of public health services and workforce. 

Yolo County Public Health's annual allocation of FoPH fund amounts is $1,397,659 for FY23-24 with $300,000 budgeted and approved by the State for the WIC Project Refresh.  The WIC Project Remodel project is critical for addressing space needs due to increased staffing post-pandemic. The WIC remodel will create a new WIC clinic space in the Gonzalez Building which will house WIC staff and services in one location. Currently, the WIC clinic is split into two spaces, with staff having to receive and check-in clients first, then escorting clients back into secured staff areas. Additionally, the WIC Project Refresh will allow Public Health branch to open three (3) new offices for supervisors and managers, as well as critical onsite storage space for staff and program supplies that are needed on a daily basis. 

The FoPH funds for this project must be encumbered by the end of FY23-24 (June 30th, 2024) or will be returned to the State. If this project were not to be approved, we risk underspending Yolo County's FoPH annual allocation and returning grant funds back to the State, which may result in an overall decrease in future year revenue allocations.

Health and Human Services Agency, General Services, County Administrator, Department of Finance and County Counsel

This contract is being solicited in accordance with the California Public Contract Code as a formal solicitation as the cost of the project may slightly exceed $200,000.  Projects under $200,000 may go through an informal solicitation project.  Due to the risk of the project exceeding $200,000 and the fiscal year-end deadline to encumber the funds, staff are pursuing a formal solicitation for this project to avoid having to rebid the project.