Consent-General Government # 27.
Board of Supervisors
Innovation and Technology Services
- Meeting Date:
- 06/25/2024
- Brief Title
- Microsoft 365 Enterprise Agreement
From:
Lee Gerney, Chief Technology Officer, Innovation & Technology Services
Staff Contact:
Tom Bates, IT Manager, Innovation & Technology Services, x5012
Supervisorial District Impact:
Countywide
Subject
Approve Enterprise agreement with Microsoft for Microsoft 365 subscription services in the annual amount of $755,000 for the period of July 1, 2024, through June 30, 2027. (No general fund impact) (Gerney)
Recommended Action
Approve Enterprise agreement with Microsoft for Microsoft 365 subscription services in the annual amount of $755,000 for the period of July 1, 2024, through June 30, 2027.
Strategic Plan Goal(s)
 |
In Support of All Goals (Internal Departments Only) |
Reason for Recommended Action/Background
In June 2018, the Yolo County Board of Supervisors approved the initial three-year agreement with Microsoft for Office 365 subscription services. That initial agreement expired June 30, 2021, and a new three-year agreement was approved at the June 8, 2021, Board of Supervisors' meeting for the period of July 1, 2021, through June 30, 2024. This proposed agreement will continue Microsoft 365 services beginning July 1, 2024, through June 30, 2027.
Collaborations (including Board advisory groups and external partner agencies)
Department of Financial Services, County Counsel
Competitive Bid Process/Vendor Performance
The pricing for the Enterprise Agreement is from the Riverside County agreement 8084445, which was from a competitively bid Request for Proposal (RFP), and was fully executed in August 2019. See attachment D.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 755,000
- Amount budgeted for expenditure:
- $ 755,000
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $ 755,000
Source of Funds for this Expenditure
- 2024-2025 Recommended Bud
- $755,000
Further explanation as needed:
Funding for this agreement has been included in the 2024-25 fiscal year recommended budget as individual line items in the proposed budgets of all departments and agencies.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Lee Gerney | Lee Gerney | 06/10/2024 11:05 AM |
| Financial Services | David Estrada | 06/10/2024 01:23 PM |
| County Counsel | Hope Welton | 06/10/2024 05:17 PM |
| Cindy Perez | Cindy Perez | 06/12/2024 11:58 AM |
- Form Started By:
- tbates
- Started On:
- 03/08/2024 10:13 AM
- Final Approval Date:
- 06/12/2024