Consent-Health & Human Services # 37.
Board of Supervisors
- Meeting Date:
- 06/25/2024
- Brief Title
- Agreement with Victor Community Support Services
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Tony Kildare, Child, Youth & Family Branch Director, Health and Human Services Agency, x2929
Supervisorial District Impact:
Countywide
Subject
Approve agreement with Victor Community Support Services in the amount of $861,000 for the period of July 1, 2024 through June 30, 2027 for the provision of Mental Health Services Act (MHSA) Full Service Partnership (FSP) Services to Seriously Emotionally Disturbed children and youth. (No general fund impact) (Sullivan)
Recommended Action
- Approve agreement with Victor Community Support Services in the amount of $861,000 for the period of July 1, 2024 through June 30, 2027 for the provision of Mental Health Services Act (MHSA) Full Service Partnership (FSP) Services to Seriously Emotionally Disturbed children and youth (Att. A. Agreement); and
- Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to: 1) exercise optional year extensions up to $287,000 per fiscal year for fiscal years 2027-28 and 2028-29 and 2) issue related option year notices. Please see Section III. of Att. A. Agreement.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
The Full-Service Partnership (FSP) program is for children and their families who would benefit from and are interested in participating in a program designed to address the total needs of a family whose child (and possibly other family members) is experiencing significant emotional, psychological, or behavioral problems that are interfering with their wellbeing. FSP programs can provide an array of services beyond the scope of traditional clinic-based outpatient mental health services. Those participating in an FSP program will have the support of a service provider 24 hours a day, seven (7) days a week which includes after hours support for clients and/or families.
HHSA requests approval of this Agreement, which has an initial term of July 1, 2024 through June 30, 2027 for a total contract amount of $861,000. The Agreement also includes 2 optional extensions for Fiscal Years 2027-28 and 2028-29.
Performance Measures included in this Agreement are as follows:
The Performance Measures associated with this Agreement are included in Attachment A, Exhibit E.
HHSA requests approval of this Agreement, which has an initial term of July 1, 2024 through June 30, 2027 for a total contract amount of $861,000. The Agreement also includes 2 optional extensions for Fiscal Years 2027-28 and 2028-29.
Performance Measures included in this Agreement are as follows:
The Performance Measures associated with this Agreement are included in Attachment A, Exhibit E.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
General Services Department, Procurement Division
General Services Department, Procurement Division
Competitive Bid Process/Vendor Performance
On January 25, 2024, the County via the General Services Department, Procurement Division (GSD) issued a Request for Proposal (RFP) on behalf of the Health and Human Services Agency (HHSA) for Child, Youth and Family Outpatient Mental Health Services. The solicitation was open for 35 days, (5 weeks). On February 2, 2024, GSD and HHSA offered potential bidders an opportunity to ask questions during a bidder’s conference.
The County received 2 proposal(s) from this solicitation (see list below). GSD reviewed the proposal for minimum requirements and all 2 proposals were moved forward to the Review Committee, comprised of 2 HHSA staff and 1 other County staff.
The Review Committee evaluated the proposals and determined that the proposal submitted by Victor Community Support Services met all the required qualifications necessary to successfully provide these services. On April 10, 2024, the County issued an Intent to Award letter. On April 17, 2024, the County received a protest from Turning Point Community Programs (“Turning Point”) protesting/appealing the Intent to Award. Turning Point requested that the County revise the scoring methodology set forth in the RFP to account for existing provider and conduct oral interviews prior to issuing the notice of intent of award to the successful vendors (see Att. B. Protest Letter). In accordance with County policy, the County’s Purchasing Agent reviewed the protest, the department’s evaluation process, and coordinated with County Counsel. The protest/appeal was denied as the Purchasing Agent determined the process was conducted and proposals were scored in accordance with the RFP (see Att. C. Protest Letter Response).
Additional information regarding the RFP process is provided below, including a summary of the solicitation evaluation criteria.
Evaluation Criteria Included in RFP
The County received 2 proposal(s) from this solicitation (see list below). GSD reviewed the proposal for minimum requirements and all 2 proposals were moved forward to the Review Committee, comprised of 2 HHSA staff and 1 other County staff.
The Review Committee evaluated the proposals and determined that the proposal submitted by Victor Community Support Services met all the required qualifications necessary to successfully provide these services. On April 10, 2024, the County issued an Intent to Award letter. On April 17, 2024, the County received a protest from Turning Point Community Programs (“Turning Point”) protesting/appealing the Intent to Award. Turning Point requested that the County revise the scoring methodology set forth in the RFP to account for existing provider and conduct oral interviews prior to issuing the notice of intent of award to the successful vendors (see Att. B. Protest Letter). In accordance with County policy, the County’s Purchasing Agent reviewed the protest, the department’s evaluation process, and coordinated with County Counsel. The protest/appeal was denied as the Purchasing Agent determined the process was conducted and proposals were scored in accordance with the RFP (see Att. C. Protest Letter Response).
Additional information regarding the RFP process is provided below, including a summary of the solicitation evaluation criteria.
Evaluation Criteria Included in RFP
- General Company Information (pass/fail)
- Experience and Qualifications (25 points)
- Approach to Project (35 points)
- Responsiveness/Responsibility (pass/fail)
- Quality Assurance and Oversight (10 points)
- Outputs and Outcome Measures (5 points)
- Financial Information (pass/fail)
- Past Performance/References (10 points)
- Reasonableness of Costs (15 points)
Proposals Received
| Proposer | Scope | Proposal Amount Based on Scope: |
| CommuniCare OLE | Primary WRAP |
$2,606,692.79 |
| Stanford Youth Solutions | Primary WRAP TBS |
$3,163,504 |
| Turning Point Community Programs | Primary FSP TBS |
$2,032,552 |
| Victor Community Support Services | Primary WRAP FSP TBS |
$7,614,831 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 287,000
- Amount budgeted for expenditure:
- $ 287,000
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 287,000
Source of Funds for this Expenditure
- MHSA/FFP
- $287,000
Further explanation as needed:
No general funds are required by this action. These services will be funded by MHSA/FFP. The total amount of this action is $861,000 for the period of July 1, 2024 through June 30, 2027. The amount of $287,000 is included in the HHSA recommended budget for fiscal year 2024-25. The related funding will be included in the requested budget process for future fiscal years.
The following is the breakdown of funding for this agreement.
The following is the breakdown of funding for this agreement.
| Fiscal Year 2024-25 July 1, 2024 through June 30, 2025 |
Fiscal Year 2025-26 July 1, 2025 through June 30, 2026 |
Fiscal Year 2026-27 July 1, 2026 through June 30, 2027 |
Total |
| $287,000 | $287,000 | $287,000 | $861,000 |
This Agreement also includes 2 one-year optional extensions for 2027-28 and 2028-29 in an amount less than or equal to $287,000 per fiscal year.
| Option Year/ Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Agreement Lifetime Maximum Per OY/FY |
| OY/FY 2027-28 | On or before June 30, 2028 |
Less than or equal to $287,000 |
Less than or equal to $1,148,000 |
| OY/FY 2028-29 | On or before June 30, 2029 |
Less than or equal to $287,000 |
Less than or equal to $1,435,000 |
In no event shall the term of the Agreement extend beyond June 30, 2029, nor shall the total contract maximum exceed the amount of ONE MILLION FOUR HUNDRED THIRTY-FIVE THOUSAND DOLLARS ($1,435,000), unless otherwise agreed to in writing by the Parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Tony Kildare | Tony Kildare | 06/13/2024 01:57 PM |
| Financial Services | mrobertson | 06/17/2024 01:26 PM |
| County Counsel | Hope Welton | 06/17/2024 01:27 PM |
| Yen Nguyen | Yen Nguyen | 06/17/2024 02:34 PM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 05/10/2024 11:44 AM
- Final Approval Date:
- 06/17/2024