Consent-Community Services # 10.
Board of Supervisors
Natural Resources
- Meeting Date:
- 07/23/2024
- Brief Title
- FlowWest Amendment #2
From:
Leslie Lindbo, Director, Department of Community Services
Staff Contact:
Elisa Sabatini, Manager of Natural Resources, Department of Community Services, x5773
Supervisorial District Impact:
Districts 3 & 5
Subject
Approve second amendment to Agreement No. 7676-2022-TAC HYDRAULIC with FlowWest, LLC to modify the scope of work to add a new Task 4: Huff's Corner FSRP Project Phase II, reallocate funding between tasks without any increase in the total compensation, and make other administrative amendments. (No general fund impact) (Lindbo/Sabatini)
Recommended Action
Approve second amendment to Agreement No. 7676-2022-TAC HYDRAULIC with FlowWest, LLC to modify the scope of work to add a new Task 4: Huff's Corner FSRP Phase II, reallocate funding between tasks without any increase in the total compensation, and make other administrative amendments.
Strategic Plan Goal(s)
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Thriving Residents |
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Sustainable Environment |
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Flourishing Agriculture |
| County Mandated Service |
Reason for Recommended Action/Background
Staff is requesting Board approval of a Second Amendment to Agreement No. 7676-2022-TAC HYDRAULIC with FlowWest, LLC to modify the scope of work to add a new task (Task 4) for the contractor's involvement with the second phase of the Huff's Corner Levee Raise & Channel Reconfiguration Project. Services to be provided by FlowWest through this amendment are specific to the Huff's Corner In-Channel Repair project component, and include engineering services, construction support, coordination with the construction contractor and project team, and assistance with construction close-out. It is expected that construction of this project component will occur during Summer 2024. The Second Amendment does not contain any proposed increase to the Agreement's maximum compensation due to there being sufficient unused funds within the Tasks 1 and 2 budgets that can be reallocated to sufficiently cover anticipated Task 4 expenditures. The proposed amendment also includes minor administrative amendments, such as updates to the insurance requirements and parties' contact information, and the addition of required language pursuant to the grant agreement funding the project.
Background
On October 22, 2021, the County and FlowWest entered into Agreement No. 7676-2022-TAC Hydraulic for the contractor to provide hydraulic engineer and fluvial geomorphologist services for the Cache Creek Technical Advisory Committee ("Cache Creek TAC"). The Agreement included three tasks:
Background
On October 22, 2021, the County and FlowWest entered into Agreement No. 7676-2022-TAC Hydraulic for the contractor to provide hydraulic engineer and fluvial geomorphologist services for the Cache Creek Technical Advisory Committee ("Cache Creek TAC"). The Agreement included three tasks:
- Task 1: Cache Creek TAC Geomorphologist Duties
- Task 2: Cache Creek TAC Hydraulic Engineer Duties
- Task 3: Huff's Corner FSRP Project
On November 11, 2022, the Board of Supervisors approved the First Amendment to the Agreement, via BOS Agreement No. 22-258, to increase the Task 3 budget to accommodate additional services provided during design and construction of the channel reconfiguration project element (see BOS Minute Order No. 22-120; Item No. 8).
Huff's Corner FSRP Project
The section of Cache Creek known as "Huff's Corner" is a small reach on the right bank extending approximately 2,700 feet upstream from Interstate 5. The levee was initially constructed by the U.S. Army Corps of Engineers in 1960, and Yolo County has been the local maintaining agency since its construction. Only the eastern 1,500 feet of this levee is within the State Plan of Flood Control.
In October 2012, Yolo County, through the Central Valley Flood Protection Board, initiated the process of forming a Maintenance Area for the maintenance of the levee. However, the Maintenance Area was not formed because the initial cost of completing the deferred maintenance required for the formation of a Maintenance Area was prohibitive to the County and local landowners.
In early 2018, the County sought engineering recommendations to determine what would be required to complete the deferred maintenance to restart the Maintenance Area formation process. In addition to the deferred maintenance, two major project improvements were identified: (1) a raise of the entire reach of the levee to restore it to its original design height, and (2) implementation of a "reconfiguration" project within the Lower Cache Creek channel to control erosional forces against the levee and remove excess sedimentation. These two improvements were combined to create the Huff's Corner Levee Raise & Channel Reconfiguration Project.
In August 2019, the County and the California Department of Water Resources ("DWR") entered into a Project Agreement to complete the design, environmental permitting, and construction of the improvement projects. Utilizing funds provided by the DWR agreement, as well as local funding contributions from the Cache Creek Resources Management Plan, the County was able to develop 100% designs for both project components, secure all necessary permits and environmental clearances, and complete the in-channel reconfiguration project component. Due to unforeseen costs associated with construction, environmental mitigation, and securing land acquisition/right-of-way, the Project Agreement did not contain sufficient budget for the construction of the levee raise project component. In April 2024, the County and DWR entered into a Project Partnership Agreement to fund "Phase II" of the project, which will finish the project by constructing the levee raise project component, in addition to repairing the channel reconfiguration project and implementation of an off-site mitigation project. FlowWest served as the lead design engineer for the channel reconfiguration portion of the project. Construction of this project element was completed in December 2022, but early 2023 rains resulted in creek flows that damaged the newly constructed terrace that was built within the creek channel.
The section of Cache Creek known as "Huff's Corner" is a small reach on the right bank extending approximately 2,700 feet upstream from Interstate 5. The levee was initially constructed by the U.S. Army Corps of Engineers in 1960, and Yolo County has been the local maintaining agency since its construction. Only the eastern 1,500 feet of this levee is within the State Plan of Flood Control.
In October 2012, Yolo County, through the Central Valley Flood Protection Board, initiated the process of forming a Maintenance Area for the maintenance of the levee. However, the Maintenance Area was not formed because the initial cost of completing the deferred maintenance required for the formation of a Maintenance Area was prohibitive to the County and local landowners.
In early 2018, the County sought engineering recommendations to determine what would be required to complete the deferred maintenance to restart the Maintenance Area formation process. In addition to the deferred maintenance, two major project improvements were identified: (1) a raise of the entire reach of the levee to restore it to its original design height, and (2) implementation of a "reconfiguration" project within the Lower Cache Creek channel to control erosional forces against the levee and remove excess sedimentation. These two improvements were combined to create the Huff's Corner Levee Raise & Channel Reconfiguration Project.
In August 2019, the County and the California Department of Water Resources ("DWR") entered into a Project Agreement to complete the design, environmental permitting, and construction of the improvement projects. Utilizing funds provided by the DWR agreement, as well as local funding contributions from the Cache Creek Resources Management Plan, the County was able to develop 100% designs for both project components, secure all necessary permits and environmental clearances, and complete the in-channel reconfiguration project component. Due to unforeseen costs associated with construction, environmental mitigation, and securing land acquisition/right-of-way, the Project Agreement did not contain sufficient budget for the construction of the levee raise project component. In April 2024, the County and DWR entered into a Project Partnership Agreement to fund "Phase II" of the project, which will finish the project by constructing the levee raise project component, in addition to repairing the channel reconfiguration project and implementation of an off-site mitigation project. FlowWest served as the lead design engineer for the channel reconfiguration portion of the project. Construction of this project element was completed in December 2022, but early 2023 rains resulted in creek flows that damaged the newly constructed terrace that was built within the creek channel.
Collaborations (including Board advisory groups and external partner agencies)
The Office of County Counsel has approved the Second Amendment as to form.
Competitive Bid Process/Vendor Performance
The Agreement was the result of two Request for Qualifications solicitations that were released by the County on June 22, 2021.
- RFQ #FINARFQKK2105 - Cache Creek Technical Advisory Committee Hydraulic Engineer
- RFQ #FINARFQKK2106 - Cache Creek Technical Advisory Committee Fluvial Geomorphologist
The Department confirms that the vendor has performed satisfactorily on the current agreement.
Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 62,500
- Amount budgeted for expenditure:
- $ 62,500
- Additional expenditure authority needed:
- $ 0
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- DWR Funding
- $56,250
- CCRMP Funding
- $6,250
Further explanation as needed:
The Huff's Corner Levee Raise & Channel Reconfiguration Project Phase II is funded by a Project Partnership Agreement between the County and DWR (Yolo County Agreement No. 23-248; DWR Agreement No. 4600015709), which establishes a cost share split of 90% State and 10% County. The local cost share will be funded by the Cache Creek Resources Management Plan Fund. The estimated cost share of anticipated expenses associated with the contract amendment can be found above. All expenditures have been budgeted for in the County's Fiscal Year 24-25 budget.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Stephanie Cormier | Stephanie Cormier | 07/11/2024 02:51 PM |
| Stephanie Cormier | Stephanie Cormier | 07/12/2024 09:35 AM |
| Financial Services | mrobertson | 07/15/2024 08:15 AM |
| County Counsel | Hope Welton | 07/15/2024 09:04 AM |
| Berenice Espitia | Berenice Espitia | 07/15/2024 09:48 AM |
- Form Started By:
- cliebler
- Started On:
- 05/31/2024 03:21 PM
- Final Approval Date:
- 07/15/2024
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