Consent-General Government # 26.
Board of Supervisors
Innovation and Technology Services
- Meeting Date:
- 08/27/2024
- Brief Title
- Database Software and Cloud Storage
From:
Lee Gerney, Chief Technology Officer, Innovation & Technology Services Department
Staff Contact:
Tom Bates, IT Manager, Innovation & Technology Services Department, x5012
Supervisorial District Impact:
Countywide
Subject
Approve Enterprise Agreement with Microsoft for Microsoft Server and Cloud Enrollment (SCE) and Azure storage subscription services in the annual amount of $190,000 for the period of September 1, 2024 through August 31, 2027. (No general fund impact) (Gerney)
Recommended Action
Approve Enterprise Agreement with Microsoft for Microsoft Server and Cloud Enrollment (SCE) and Azure storage subscription services in the annual amount of $190,000 for the period of September 1, 2024, through August 31, 2027.
Strategic Plan Goal(s)
 |
In Support of All Goals (Internal Departments Only) |
Reason for Recommended Action/Background
The initial three-year agreement with Microsoft for Server and Cloud Enrollment and Azure cloud storage subscription services was approved in August of 2015. Two additional three-year agreements have been approved since. The current agreement expires August 31, 2024. This proposed agreement will continue services beginning September 1, 2024, through August 31, 2027.
This agreement provides for two IT related services: Microsoft SQL Database Licensing ($70,000 per year) and Microsoft Azure Cloud Storage Services ($120,000 per year) for a total contract amount of $190,000 per year, for the three-year contract term.
This agreement provides for two IT related services: Microsoft SQL Database Licensing ($70,000 per year) and Microsoft Azure Cloud Storage Services ($120,000 per year) for a total contract amount of $190,000 per year, for the three-year contract term.
Collaborations (including Board advisory groups and external partner agencies)
Department of Financial Services, County Counsel
Competitive Bid Process/Vendor Performance
The pricing for the Enterprise Agreement is from the Riverside County agreement 8084445, which was from a competitively bid Request for Proposal (RFP), and was fully executed in August 2019. See attachment C.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 190,000
- Amount budgeted for expenditure:
- $ 190,000
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $ 190,000
Source of Funds for this Expenditure
- $190,000
Further explanation as needed:
Funding for this agreement has been included in the 2024-25 fiscal year recommended budget as individual line items in the proposed budgets of all departments and agencies.
Costs for Azure cloud storage are variable depending on amount of storage used. Based on historical charges, the annual amount is approximately $120,000.
Costs for Azure cloud storage are variable depending on amount of storage used. Based on historical charges, the annual amount is approximately $120,000.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Lee Gerney | Lee Gerney | 08/12/2024 11:23 AM |
| Financial Services | David Estrada | 08/12/2024 03:21 PM |
| County Counsel | Hope Welton | 08/13/2024 10:16 AM |
| Cindy Perez | Cindy Perez | 08/20/2024 11:28 AM |
- Form Started By:
- tbates
- Started On:
- 08/07/2024 09:02 AM
- Final Approval Date:
- 08/20/2024