Consent-Health & Human Services # 26.
Board of Supervisors
- Meeting Date:
- 09/24/2024
- Brief Title
- Agreement with Yolo County Housing-Merkley
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Dr. Tico Zendejas, Service Center Branch Director, Health and Human Services Agency, x8042
Supervisorial District Impact:
Countywide
Subject
Approve agreement with Yolo County Housing (YCH) in the amount of $259,927.32 for the period of October 1, 2024 through June 30, 2025, for the provision of housing support to CalWORKs referred families experiencing homelessness. (No general fund impact) (Sullivan)
Recommended Action
- Approve agreement with Yolo County Housing (YCH) in the amount of $259,927.32, for the period of October 1, 2024 through June 30, 2025 for the provision of housing support to CalWORKs referred families experiencing homelessness; and
- Delegate authority to the Director of the Yolo County Health and Human Services Agency, or designee, to: 1) exercise optional year extensions up to $346,659.76 per fiscal year for fiscal years 2025-26; 2026-27, 2027-28 and 2028-29 and 2) issue related option year notices. Please see Att. A. Agreement.
Strategic Plan Goal(s)
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Thriving Residents |
Reason for Recommended Action/Background
On or about December 17, 2019, the County entered into Agreement No 19-274 with Yolo County Housing (YCH) for the provision of housing support to CalWORKs referred families experiencing homelessness. Under Agreement No 19-274, YCH entered into a master lease agreement with Portale Properties, LLC for 12 units in the Merkley Apartment complex for availability to CalWORKs homeless families as referred by the Yolo County CalWORKs program and provided property management support for those families. Agreement No 19-274 with YCH will expire on September 30, 2024.
The Yolo County CalWORKs program is requesting approval of this renewal agreement with YCH so the provision of these crucial services may continue, with some changes to the division of responsibilities between YCH and the Yolo County CalWORKs program. Under this new agreement, YCH will continue providing full scope property management services; ongoing site maintenance; and tenant relations. The Yolo County CalWORKs program will continue providing case management services for CalWORKs homeless families that reside in the Merkley apartment complex; providing financial support services by direct payments to YCH that include:
The Yolo County CalWORKs program is requesting approval of this renewal agreement with YCH so the provision of these crucial services may continue, with some changes to the division of responsibilities between YCH and the Yolo County CalWORKs program. Under this new agreement, YCH will continue providing full scope property management services; ongoing site maintenance; and tenant relations. The Yolo County CalWORKs program will continue providing case management services for CalWORKs homeless families that reside in the Merkley apartment complex; providing financial support services by direct payments to YCH that include:
- Rent payments
- Utilities & Pest control
- Regular Materials/Supplies
- Maintenance- ½ FT staff
- Emergency Maintenance-1 hour per week 24/7 on-call
- Property Management – ¼ time staff
- Services Costs for cameras
- Administration costs
Performance Measures included in this Agreement are as follows:
Performance Measures are not applicable to this agreement. YCH provides full scope property management services for the families residing at the Merkley complex. The families are placed in the complex by the CalWORKs Intensive Case Managers (ICM) and ICM handles all case management responsibilities for the families. In FY 2023-2024, twenty-three (23) homeless CalWORKs families were housed in the Merkley units.
Performance Measures are not applicable to this agreement. YCH provides full scope property management services for the families residing at the Merkley complex. The families are placed in the complex by the CalWORKs Intensive Case Managers (ICM) and ICM handles all case management responsibilities for the families. In FY 2023-2024, twenty-three (23) homeless CalWORKs families were housed in the Merkley units.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved these agreements as to form.
Competitive Bid Process/Vendor Performance
Per the Yolo County Procurement Policy last revised October 10, 2023, the services included in this agreement are exempt from the competitive selection process, as they are being provided by a local government entity.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 259,927
- Amount budgeted for expenditure:
- $ 259,927
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $ 346,570
Source of Funds for this Expenditure
- CalWORKs
- $259,927
Further explanation as needed:
No general funds are required by this action. These services will be funded by CalWORKs funding. The total amount of this action is $259,927.32 for the period of October 1, 2024 through June 30, 2025. The amount of $259,927.32 is included in the HHSA adopted budget for fiscal year 2024-25.
The following is the breakdown of the FY 2024-25 costs for this agreement.
The following is the breakdown of the FY 2024-25 costs for this agreement.
| FY 2024-25 October 1, 2024 through June 30, 2025 |
|
| Paid to property owner (by YCH) | $140,400 |
| Utilities & Pest Control | $27,000 |
| Regular Materials/Supplies | $5,400 |
| Maintenance -½ FT staff | $58,500 |
| Emergency Maintenance- 1 hour per week 24/7 on-call | $2,925 |
| Property Management- ¼ time staff | $13,681.20 |
| Services Costs for cameras | $1,155 |
| 10% Administration | $10,866.12 |
| Total Funding (9 months) | $259,927.32 |
This Agreement also includes four (4) one-year optional extensions for 2025-26, 2026-27, 2027-28 and 2028-29 in an amount less than or equal to $346,569.76 per fiscal year.
| Option Year/ Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Agreement Lifetime Maximum Per OY/FY |
| OY/FY 2025-26 | On or before June 30, 2026 |
Less than or equal to $346,569.76 | Less than or equal to $606,497.08 |
| OY/FY 2026-27 | On or before June 30, 2027 |
Less than or equal to $346,569.76 | Less than or equal to $953,066.84 |
| OY/FY 2027-28 | On or before June 30, 2028 |
Less than or equal to $346,569.76 | Less than or equal to $1,299,636.60 |
| OY/FY 2028-29 | On or before June 30, 2029 |
Less than or equal to $346,569.76 | Less than or equal to $1,646,206.36 |
In no event shall the term of the Agreement extend beyond June 30, 2029 nor shall the total contract maximum exceed the amount of ONE MILLION SIX HUNDRED FORTY-SIX THOUSAND TWO HUNDRED SIX DOLLARS AND THIRTY-SIX CENTS ($1,646,206.36), unless otherwise agreed to in writing by the parties and in conformity with the then-current County Procurement Policy.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Tico Zendejas | Tico Zendejas | 09/13/2024 04:13 PM |
| Financial Services | mrobertson | 09/16/2024 11:08 AM |
| County Counsel | Hope Welton | 09/16/2024 12:22 PM |
| Yen Nguyen | Yen Nguyen | 09/17/2024 11:57 AM |
- Form Started By:
- Laura Checa
- Started On:
- 07/12/2024 02:54 PM
- Final Approval Date:
- 09/17/2024