Consent-General Government # 16.
Board of Supervisors
County Administrator
- Meeting Date:
- 10/08/2024
- Brief Title
- Fire Sustainability One-Time Applications for FY 2024/25
From:
Mark Bryan, Acting County Administrator, County Administrator's Office
Staff Contact:
Berenice Espitia, Associate Management Analyst, County Administrator's Office, x8560
Supervisorial District Impact:
District 5
Subject
Approve award of One-Time 2024/25 Fire Sustainability Funds to Dunnigan Fire Protection District in the amount of $201,146, Esparto Fire Protection District in the amount of $205,006, and Yolo Fire Protection District in the amount of $147,424; and delegate authority to the County Administrator or designee to sign the agreements. (General fund impact: $553,576) (Bryan/Espitia)
Recommended Action
- Approve award of One-Time FY 2024/25 Fire Sustainability Funds to Dunnigan Fire Protection District in the amount of $201,146;
- Approve award of One-Time FY 2024/25 Fire Sustainability Funds to Esparto Fire Protection District in the amount of $205,006;
- Approve award of One-Time FY 2024/25 Fire Sustainability Funds to Yolo Fire Protection District in the amount of $147,424; and
- Delegate authority to the CAO or the CAO's designee to execute the agreements.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
 |
Sustainable Environment |
Reason for Recommended Action/Background
Background
On April 18, 2023, the Board of Supervisors approved a funding plan to provide up to $1.5 million annually to support the long-term financial sustainability of Yolo County Fire Protection Districts (FPD). Fire District Sustainability Funding Plan procedures were approved by the Board on September 26, 2023, and are provided as Attachment A to this staff report. These procedures outline the steps for the administration and disbursement of fire sustainability funding. The Fire Districts attempting a new Proposition 218 process to adopt or increase assessments or funding measures that fail may request a one-time grant, which must be approved by the Board of Supervisors. Grant requests may be made for two years unless a subsequent Proposition 218 process is held. Currently, eight Fire Districts have gone through a new Proposition 218 process. Elections in the Dunnigan, Esparto, and Yolo Fire Districts failed. For the second year, Dunnigan and Esparto have submitted one-time applications; see Attachment C and D for more details. Yolo FPD is applying for the first time, see Attachment E.
Dunnigan Fire Protection District
The Dunnigan Fire Protection District (FPD) requests $201,146. This funding will provide Dunnigan FPD to upgrade key components of the service we provide. Dunnigan FPD will use the funding to update all of our radios, vital medical equipment such as AED's and suction devices, personal protective equipment, continue employing trained and experienced officers to lead our volunteers, a storage unit for sensitive and expensive equipment and an amount of hose needed to continue providing fire suppression.
Esparto Fire Protection District
The Esparto FPD plans to utilize $205,006 of the Fire District Sustainability funds to maintain 24/7 staffing with paid personnel, assist with the engineers' report for Proposition 218 assessment, and cost of operations. Should the actual expenditures total less than the budgeted amount, Esparto FPD will submit an amended application with an additional project or request that the difference be transferred to our Equipment Replacement Reserve for required capital asset replacement.
Yolo Fire Protection District
Yolo FPD plans to utilize $147,424 of the Fire District Sustainability funds for a Proposition 218 assessment process, hire a full-time firefighter, augment the Capital Replacement Fund, and cover operating cost increases. The District is experiencing an increase in call volume, which has been going up every year.
On April 18, 2023, the Board of Supervisors approved a funding plan to provide up to $1.5 million annually to support the long-term financial sustainability of Yolo County Fire Protection Districts (FPD). Fire District Sustainability Funding Plan procedures were approved by the Board on September 26, 2023, and are provided as Attachment A to this staff report. These procedures outline the steps for the administration and disbursement of fire sustainability funding. The Fire Districts attempting a new Proposition 218 process to adopt or increase assessments or funding measures that fail may request a one-time grant, which must be approved by the Board of Supervisors. Grant requests may be made for two years unless a subsequent Proposition 218 process is held. Currently, eight Fire Districts have gone through a new Proposition 218 process. Elections in the Dunnigan, Esparto, and Yolo Fire Districts failed. For the second year, Dunnigan and Esparto have submitted one-time applications; see Attachment C and D for more details. Yolo FPD is applying for the first time, see Attachment E.
Dunnigan Fire Protection District
The Dunnigan Fire Protection District (FPD) requests $201,146. This funding will provide Dunnigan FPD to upgrade key components of the service we provide. Dunnigan FPD will use the funding to update all of our radios, vital medical equipment such as AED's and suction devices, personal protective equipment, continue employing trained and experienced officers to lead our volunteers, a storage unit for sensitive and expensive equipment and an amount of hose needed to continue providing fire suppression.
Esparto Fire Protection District
The Esparto FPD plans to utilize $205,006 of the Fire District Sustainability funds to maintain 24/7 staffing with paid personnel, assist with the engineers' report for Proposition 218 assessment, and cost of operations. Should the actual expenditures total less than the budgeted amount, Esparto FPD will submit an amended application with an additional project or request that the difference be transferred to our Equipment Replacement Reserve for required capital asset replacement.
Yolo Fire Protection District
Yolo FPD plans to utilize $147,424 of the Fire District Sustainability funds for a Proposition 218 assessment process, hire a full-time firefighter, augment the Capital Replacement Fund, and cover operating cost increases. The District is experiencing an increase in call volume, which has been going up every year.
| Fire Protection District | FY 23/24 Permanent Annual Funding | ||
| FPD | Funding Available FY 2024/25 |
Requested FY 2024/25 |
Permanent or One Time (P, OT) |
| Capay Valley | $122,375 | $122,375 | P |
| Clarksburg | $146,479 | - | |
| Dunnigan | $201,146 | $201,146 | OT |
| Esparto | $205,006 | $205,006 | OT |
| Knights Landing | $130,803 | $130,803 | P |
| Madison | $128,204 | $128,204 | P |
| West Plainfield | $127,810 | $127,810 | P |
| Willow Oak | $178,933 | $178,933 | P |
| Yolo | $147,424 | $147,424 | OT |
| Zamora | $111,820 | - | |
| Total Funds | $1,500,000 | $1,241,701 | |
Collaborations (including Board advisory groups and external partner agencies)
Department of Community Services
County Counsel
County Administrator's Office
County Counsel
County Administrator's Office
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 553,576
- Amount budgeted for expenditure:
- $ 1,500,000
- Additional expenditure authority needed:
- $ 0
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- General Fund
- $553,576
Further explanation as needed:
The FY 2024-25 Adopted budget included $1.5 million in funding for Yolo County Fire Protection Districts' sustainability. The funding plan was approved by the Board of Supervisors on April 18, 2023.
Attachments
- Att. A. Fire District Sustainability Funding Plan
- Att. B. Agreement Template
- Att. C. Dunnigan FPD Application
- Att. D. Esparto FPD Application
- Att. E. Yolo FPD Application
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Berenice Espitia (Originator) | Berenice Espitia | 09/23/2024 11:35 AM |
| Berenice Espitia (Originator) | Berenice Espitia | 09/23/2024 11:38 AM |
| Tom Haynes | Tom Haynes | 09/23/2024 04:04 PM |
| Kimberly Hood | Julie Dachtler | 09/25/2024 02:00 PM |
| Berenice Espitia (Originator) | Berenice Espitia | 09/30/2024 09:40 AM |
| Kimberly Hood | Kimberly Hood | 10/01/2024 09:12 AM |
| Mark Bryan | Mark Bryan | 10/01/2024 09:31 AM |
| Cindy Perez | Cindy Perez | 10/01/2024 11:57 AM |
- Form Started By:
- Berenice Espitia
- Started On:
- 09/23/2024 10:10 AM
- Final Approval Date:
- 10/01/2024