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Consent-Community Services   # 6.
Board of Supervisors
Natural Resources
Meeting Date:
10/22/2024
Brief Title
Wood Rodgers Contract Approval
From:
Leslie Lindbo, Director, Department of Community Services
Staff Contact:
Elisa Sabatini, Manager of Natural Resources, Department of Community Services, x5773
Supervisorial District Impact:
Countywide

Subject

Approve agreement with Wood Rodgers in the amount of $343,840 for consulting engineering services to establish base flood elevations throughout the unincorporated area of the County. (No general fund impact) (Lindbo/Sabatini)

Recommended Action

Staff recommends that the Board approve a one-year agreement with Wood Rodgers in the amount of $343,840 for consulting engineering services to establish base flood elevations throughout the County (Att. A). 

Strategic Plan Goal(s)

Flourishing Agriculture
Robust Economy

Reason for Recommended Action/Background

At the June 23, 2023, Board meeting, the Board approved three allocations of American Rescue Plan (ARP) funding in the Water/Wastewater Infrastructure category: 
  • Base Flood Elevation Establishment
  • Snall Community Utility System Consolidation Study
  • Slough Cleaning Permit Program
This item pertains to the ARP funding allocation for Base Flood Elevation Establishment. The proposed contract with Wood Rodgers, Attachment A, will result in the establishment of formal base flood elevations (BFEs) for the unincorporated areas of the County that are subject to regulatory floodplain requirements, such as Clarksburg, the town of Yolo, the Elkhorn basins, Madison, and Esparto. Formal BFEs in these areas will provide a less expensive and more streamlined process for landowners within the regulatory floodplain who desire to improve their properties and need building permits from the County to do so.  

A separate effort is currently underway to perform a hydrologic and hydraulic study for the valley floor area that includes the Rolling Acres community and the Yolo County Airport, which is funded by a state grant.  

Staff recommends that the Board approve the agreement with Wood Rodgers in the amount of $343,840 for consulting engineering services to establish base flood elevations throughout the unincorporated area of the County. 

Collaborations (including Board advisory groups and external partner agencies)

Collaborations include the Building and Procurement divisions, Office of County Counsel, and Dist. 1 staff. 

Competitive Bid Process/Vendor Performance

Request for Proposals (RFP) Service Requested:Base Flood Elevation Establishment Project

Evaluation Criteria Included in RFP
1. Qualifications and Experience of Consultant/staff (20 points)
2. Responsibility/Demonstrated Competence (20 points)
3. Cost Proposal (15 points)
4. Understanding & Approach to Project (15 points)
5. Project Schedule for each Task Completion (10 points)
6. Previous Customer References (10 points)
7. Quality and Completeness of Submitted Proposal (10 points)

Bids Received
 
Bidder Points
Wood Rodgers 93.93
MBK Engineers 91.93

Fiscal Impact

Fiscal Impact (Expenditure)

Total cost of recommended action:
$    343,840
Amount budgeted for expenditure:
$    400,000
Additional expenditure authority needed:
$    0
One-time commitment:
Yes

Source of Funds for this Expenditure

General Fund
$0
ARP
$343,840

Attachments

Form Review

Inbox Reviewed By Date
Stephanie Cormier Stephanie Cormier 10/08/2024 05:01 PM
Financial Services Laura Liddicoet 10/14/2024 08:13 AM
County Counsel Hope Welton 10/14/2024 08:57 AM
Berenice Espitia Berenice Espitia 10/14/2024 02:53 PM
Form Started By:
esabatini
Started On:
09/04/2024 01:57 PM
Final Approval Date:
10/14/2024