Approve agreements with the Yolo Fliers Club (operation and maintenance consultant, $33,000) and Express Services, Inc. (personnel staffing, $302,400) for services related to the operation and maintenance of the Wild Wings Golf Course; ratify agreements with Michael Facciuto (greens maintenances consultant, $65,000) and Tim Pulley (pro shop services, $34,000) related to the Wild Wings Golf Course; and direct staff to evaluate whether additional accounting-related assistance should be provided to the Wild Wings Golf Course during Fiscal Year 2024-2025; if additional assistance is merited and if budget allows, authorize the CSA Administration Team to hire accounting extra-help; and delegate authority to the CAO or the CAO's designee to approve amendments to the foregoing agreements so long as the "not to exceed" amount of each agreement is not increased and County Counsel's office approves as to form. (No general fund impact) (Brazil/Pavlova)

The Wild Wings County Service Area (CSA) Golf Course is the only County-owned and managed golf course.  For the past few years, the Wild Wings Golf Course has struggled to secure a consistent operator, leading to various administrative, operational, and financial challenges for the County and the CSA community. 

Most recently, in February 2024, the Wild Wings Golf Course entered into contracts with the Yolo Fliers Club and Michael Facciuto (DBA California Rebel) for services related to the operation and maintenance of the Wild Wings Golf Course.  The intent was for these services to be short-term, pending the County pursuing a Request for Proposals for a full-service operator.  During this interim period, Yolo Fliers Club and Mr. Facciuto would focus on managing the greens, and the golf course pro shop would be staffed with County extra-help employees.  While initially, this interim solution was envisioned to last only about 2-3 months, due to the circumstances detailed below, the interim plan has been in place for approximately nine months.  County staff are now in a position to transition this interim design to a more stable structure, as outlined below.

On April 23, 2024, the County posted a Request for Proposals for full-service management of the Wild Wings Golf Course.  No proposals were received by the initial deadline of May 22, 2024, and the County extended the deadline for submissions by two weeks.  After the close of the extended deadline on June 5, 2024, the County received only one proposal, from the Yolo Fliers Club (the "Proposal").  The Proposal is included herein as Attachment A.  County staff and a CSA resident unaffiliated with either the County or the Yolo Fliers Club reviewed and evaluated the Proposal and submitted feedback to the County Procurement department.  County Procurement subsequently issued an Intent to Award to Yolo Fliers Club on July 3, 2024.  After the five-day protest period expired on July 10, 2024, and no protests were received, the CSA Manager and County Counsel reviewed the Proposal and began negotiating with Fliers Clubs over the contract for the management of the Wild Wings Golf Course.  

Around the same time in July 2024, the Wild Wings County Service Area was undergoing a Proposition 218 proceeding which would have affected the Wild Wings Golf Course fund.  In particular, the golf course fund would have had a lower annual water payment; and Measure O special tax revenue would have been lower.  The Yolo Fliers Club Proposal contained budgets based on both (1) the passing of Proposition 218; or alternatively (2) successful protest of the Proposition 218.  After the Proposition 218 received a valid majority protest and therefore did not pass, in August 2024, the CSA Administration Team (the CSA Manager and CSA Fiscal staff) reviewed the Proposal with the goal of tightening the golf course budget for Fiscal Year 2024-2025.

The Proposal was also presented to the Wild Wings CSA Advisory Committee at their August 7, 2024, meeting and again at their October 2, 2024, meeting.  The CSA Manager solicited feedback on the Proposal, as well as asked the Committee for their recommendation on whether the Proposal should be presented to the Board of Supervisors.  The Committee generally provided positive feedback on Yolo Fliers Club's interim operation of the Wild Wings Golf Course and the Proposal, and unanimously recommended a contract be presented for consideration by the Board of Supervisors. 

For the past few months, the CSA Manager and County Counsel have engaged in negotiations with Yolo Fliers Club with the goal of agreeing on contractual terms.  During negotiations, the parties discussed the following structure for the golf course operation pursuant to the Proposal:  

Wild Wings CSA Advisory Committee, County Counsel, County Procurement, County Risk Management, County CSA Administration Team (including Fiscal teams and Human Resources liaisons)

Request for Proposals (RFP) Service Requested:
Full-Service Management and Operation of the Wild Wings Golf Course, RFP#GSDRFPKK2441.

Evaluation Criteria Included in RFP:

Vendor Performance
The Department confirms Yolo Fliers Club has performed satisfactorily on the current agreement.