Consent-Health & Human Services # 41.
Board of Supervisors
- Meeting Date:
- 12/03/2024
- Brief Title
- Budget Reso & Amendment to Agr. No. 23-154 with OLE Health dba CommuniCare OLE
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Tony Kildare, Child, Youth & Family Branch Director, Health and Human Services Agency, x2929
Supervisorial District Impact:
Countywide
Subject
Adopt budget resolution adjusting the Health and Human Services Agency budget for Fiscal Year 2024-25 to reflect an increase of $100,000 for the School Based Mental Health Services Cost Center in the Child Youth & Family Branch; and approve second amendment to Agreement No. 23-154 with OLE Health dba CommuniCare OLE to add funding in the amount of $100,000 for a new contract maximum of $2,155,074; and to update the budget for 2024-25; and to update and clarify language throughout the agreement, for the provision of K-12 Davis School Partnership services. (No general fund impact) (4/5 vote required) (Sullivan)
Recommended Action
- Adopt budget resolution adjusting the Health and Human Services Agency budget for Fiscal Year 2024-25 to reflect an increase of $100,000 for the School Based Mental Health Services Cost Center in the Child Youth & Family Branch. (Att. A. Budget Resolution); and
- Approve second amendment to Agreement No. 23-154 with OLE Health dba CommuniCare OLE to add funding in the amount of $100,000 for a new contract maximum of $2,155,074; to update the budget for 2024-25; and to update and clarify language throughout the agreement, for the provision of K-12 Davis School Partnership services. (Att. B. Second Amendment).
Strategic Plan Goal(s)
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Thriving Residents |
Reason for Recommended Action/Background
Budget Resolution
On or about September 24, 2024, the Board of Supervisors for the County of Yolo adopted a budget for fiscal year 2024-25 for the Health and Human Services Agency (“HHSA”). During the adopted budget process, HHSA Fiscal staff were unaware of a potential increase in fiscal year 2024-25 to the K-12 School Partnership expenditure agreement with CommuniCare OLE for behavioral health services; therefore, the additional funds were not included in the adopted budget process.
Approval of the request herein will enable HHSA to add the amount of $100,000 to the Health and Human Services Agency adopted budget for fiscal year 2024-25 and subsequently amend to increase the K-12 School Partnership expenditure agreement with CommuniCare OLE for behavioral health services.
Second Amendment
The Yolo County K-12 School Partnership Program works to expand the historically more limited array of services and supports available to students and to integrate mental health services into the school systems by utilizing an integrated systems model and multi-tiered systems of support. The goal of this integrated approach is to blend resources, training, systems, data, and practices to improve outcomes for all children and youth. The program also emphasizes, prevention, early identification, and intervention of the social, emotional, and behavior needs of students, as well as supports outcomes around preventing the development of mental health challenges in children of all ages, improved linkages to mental health services for children and their families, improved mental health wellness, school engagement, and personal, social, and community stability. The primary goal is to ensure that all school-age youth in Yolo County can access mental health services in a safe, comfortable environment that is familiar to them through an improved school-based service delivery system.
As a result of a competitive solicitation process, CommuniCare OLE (details below) was selected to provide specialty mental health services. On or about June 27, 2023, the County and CommuniCare OLE entered into Agreement No. 23-154 to provide these services.
On or about May 21, 2024, the Agreement was extended through June 30, 2025 with additional funding in the amount of $1,027,573 and an option year extension was added for 2025-26.
Now Health and Human Services Agency (HHSA) staff are requesting approval of this Second amendment which adds funding in the amount of $100,000 for 2024-25 and updates and clarifies language throughout the Agreement. The additional funding is coming from Davis Joint Unified School District’s Student Behavioral Health Incentive Program grant allocation for purposes of supporting a Wellness Center at Harper Junior High. The district identified a need to have a behavioral health staff person available in the Wellness Center to provide direct assistance to students as well as to serve as an access point for more intensive mental health supports. DJUSD is providing this revenue to HHSA to add funds to the CommuniCare OLE contract. CommuniCare OLE will use these additional funds to pay for a case manager to be fully dedicated to the Harper Junior High School Wellness Center.
Performance Measures
The Performance Measures were included in the underlying Agreement and are not being revised at this time (See Att. C. Performance Measures)
HHSA confirms that CommuniCare OLE has performed satisfactorily under this agreement. CommuniCare Health Centers and subsequently CommuniCare OLE has been providing K-12 School Partnership services to the Davis Joint Unified School District since November 2021. Throughout this time, they have submitted quarterly RBA data illustrating satisfactory service provision. Additionally, they provide quarterly MHSA demographic reports and semi-annual MHSSA data reports. In FY23-24, CommuniCare OLE served more than 300 individual students in tier II and tier III interventions (group and individual treatment). Of students who had a planned discharge from treatment, over 75% of these youth experienced improvement in symptoms as measured on a standardized tool between intake and discharge. CommuniCare OLE has worked collaboratively with Davis Joint Unified School District to best meet their needs by adjusting staffing models, providing on-campus supports when requested by the district.
On or about September 24, 2024, the Board of Supervisors for the County of Yolo adopted a budget for fiscal year 2024-25 for the Health and Human Services Agency (“HHSA”). During the adopted budget process, HHSA Fiscal staff were unaware of a potential increase in fiscal year 2024-25 to the K-12 School Partnership expenditure agreement with CommuniCare OLE for behavioral health services; therefore, the additional funds were not included in the adopted budget process.
Approval of the request herein will enable HHSA to add the amount of $100,000 to the Health and Human Services Agency adopted budget for fiscal year 2024-25 and subsequently amend to increase the K-12 School Partnership expenditure agreement with CommuniCare OLE for behavioral health services.
Second Amendment
The Yolo County K-12 School Partnership Program works to expand the historically more limited array of services and supports available to students and to integrate mental health services into the school systems by utilizing an integrated systems model and multi-tiered systems of support. The goal of this integrated approach is to blend resources, training, systems, data, and practices to improve outcomes for all children and youth. The program also emphasizes, prevention, early identification, and intervention of the social, emotional, and behavior needs of students, as well as supports outcomes around preventing the development of mental health challenges in children of all ages, improved linkages to mental health services for children and their families, improved mental health wellness, school engagement, and personal, social, and community stability. The primary goal is to ensure that all school-age youth in Yolo County can access mental health services in a safe, comfortable environment that is familiar to them through an improved school-based service delivery system.
As a result of a competitive solicitation process, CommuniCare OLE (details below) was selected to provide specialty mental health services. On or about June 27, 2023, the County and CommuniCare OLE entered into Agreement No. 23-154 to provide these services.
On or about May 21, 2024, the Agreement was extended through June 30, 2025 with additional funding in the amount of $1,027,573 and an option year extension was added for 2025-26.
Now Health and Human Services Agency (HHSA) staff are requesting approval of this Second amendment which adds funding in the amount of $100,000 for 2024-25 and updates and clarifies language throughout the Agreement. The additional funding is coming from Davis Joint Unified School District’s Student Behavioral Health Incentive Program grant allocation for purposes of supporting a Wellness Center at Harper Junior High. The district identified a need to have a behavioral health staff person available in the Wellness Center to provide direct assistance to students as well as to serve as an access point for more intensive mental health supports. DJUSD is providing this revenue to HHSA to add funds to the CommuniCare OLE contract. CommuniCare OLE will use these additional funds to pay for a case manager to be fully dedicated to the Harper Junior High School Wellness Center.
Performance Measures
The Performance Measures were included in the underlying Agreement and are not being revised at this time (See Att. C. Performance Measures)
HHSA confirms that CommuniCare OLE has performed satisfactorily under this agreement. CommuniCare Health Centers and subsequently CommuniCare OLE has been providing K-12 School Partnership services to the Davis Joint Unified School District since November 2021. Throughout this time, they have submitted quarterly RBA data illustrating satisfactory service provision. Additionally, they provide quarterly MHSA demographic reports and semi-annual MHSSA data reports. In FY23-24, CommuniCare OLE served more than 300 individual students in tier II and tier III interventions (group and individual treatment). Of students who had a planned discharge from treatment, over 75% of these youth experienced improvement in symptoms as measured on a standardized tool between intake and discharge. CommuniCare OLE has worked collaboratively with Davis Joint Unified School District to best meet their needs by adjusting staffing models, providing on-campus supports when requested by the district.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved the budget amendment as to form.
County Counsel has approved this Amendment as to form.
General Services Department, Procurement Division.
County Counsel has approved this Amendment as to form.
General Services Department, Procurement Division.
Competitive Bid Process/Vendor Performance
On May 26, 2021, the County issued a competitive solicitation via a request for proposals (RFP) from qualified community-based organizations to provide K-12 school partnership services for the Davis catchment area (Davis Unified School District.) The RFP was open for 44 days, just over 6 weeks, and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on June 4, 2021. The County received 2 proposals for the K-12 School Partnership Services for the Davis Catchment Area (Davis Unified School District) from this solicitation.
The proposal submitted by CommuniCare Health Centers was selected as one of the top choices by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the competitive bid process is provided below, including a summary of the RFP evaluation criteria.
Evaluation Criteria Included in RFP
Bids Received
The proposal submitted by CommuniCare Health Centers was selected as one of the top choices by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the competitive bid process is provided below, including a summary of the RFP evaluation criteria.
Evaluation Criteria Included in RFP
- Program and Project Approach (55%)
- Administration and Staffing (15%)
- Program/Project Budget and Cost Proposal (5%)
- Reporting Capabilities (5%)
- Compliance Plan Approach (5%)
Bids Received
| Bidder | Catchment Area and Bid Amount |
| CommuniCare Health Centers | Davis - $489,617 Woodland - $621,396 West Sacramento - $483,422 |
| Victor Community Support Services | Davis - $460,964 Woodland - $602,422 West Sacramento - $468,797 Rural - $305,400 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 100,000
- Amount budgeted for expenditure:
- $ 1,027,537
- Additional expenditure authority needed:
- $ 100,000
- On-going commitment (annual cost):
- $ 1,027,537
Source of Funds for this Expenditure
- DJUSD Revenue
- $100,000
Further explanation as needed:
No general funds are required by this action. These services will be funded by Davis Joint Unified School District (DJUSD). The action increases the contract maximum by $100,000 (pending approval of the attached budget resolution) for a total of $2,155,074 for the period of July 1, 2023 through June 30, 2025. The amount of $100,000 will be added to the HHSA adopted budget for fiscal year 2024-25 (pending approval of the attached budget resolution). The funding for future fiscal years will be included in the requested budget process for those future fiscal years.
This Agreement also includes one optional extension for FY 2025-26 in an amount less than or equal to $1,027,537 per fiscal year.
In no event shall the term of the Agreement extend beyond June 30, 2026, nor shall the total contract maximum exceed the amount of THREE MILLION ONE HUNDRED EIGHTY-TWO THOUSAND SIX HUNDRED ELEVEN DOLLARS ($3,182,611), unless otherwise agreed to in writing by the Parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
| Funding Source | Fiscal Year 2023-24 July 1, 2023 through June 30, 2024 |
Fiscal Year 2024-25 July 1, 2024 through June 30, 2025 |
Total |
| MHSA | $1,027,537 | $1,027,537 | $2,055,074 |
| Davis Unified School District | $0 | $100,000 | $100,000 |
| Total | $1,027,537 | $1,127,537 | $2,155,074 |
This Agreement also includes one optional extension for FY 2025-26 in an amount less than or equal to $1,027,537 per fiscal year.
| Option Year/ Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Agreement Lifetime Maximum Per OY/FY |
| OY/FY 2025-26 | On or before June 30, 2026 |
Less than or equal to $1,027,537 |
Less than or equal to $3,182,611 |
In no event shall the term of the Agreement extend beyond June 30, 2026, nor shall the total contract maximum exceed the amount of THREE MILLION ONE HUNDRED EIGHTY-TWO THOUSAND SIX HUNDRED ELEVEN DOLLARS ($3,182,611), unless otherwise agreed to in writing by the Parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Tony Kildare | Tony Kildare | 11/19/2024 02:21 PM |
| Financial Services | mrobertson | 11/21/2024 09:35 AM |
| County Counsel | Hope Welton | 11/21/2024 09:57 AM |
| Yen Nguyen | Yen Nguyen | 11/21/2024 11:21 AM |
- Form Started By:
- Elizabeth Brown
- Started On:
- 11/08/2024 08:55 AM
- Final Approval Date:
- 11/21/2024