Consent-Health & Human Services # 32.
Board of Supervisors
- Meeting Date:
- 01/14/2025
- Brief Title
- Budget Resolution and Third Amendment to Agreement No. 23-80 with CommuniCare OLE CW MH
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Tico Zendejas, Service Center Branch Director, Health and Human Services Agency, x8042
Supervisorial District Impact:
Countywide
Subject
Adopt budget resolution adjusting the Health and Human Services Agency budget for fiscal year 2024-25 to reflect an increase of $117,636 for the CalWORKs Eligibility Cost Center in the Service Centers Branch; and approve third amendment to Agreement No. 23-80 with CommuniCare OLE to add funding in the amount of $237,549 for 2024-25 for a new contract maximum of $1,032,524.33 for the period of May 1, 2023 through June 30, 2025 for the provision of CalWORKS Mental Health services. (No general fund impact) (4/5 vote required) (Sullivan)
Recommended Action
- Adopt budget resolution adjusting the Health and Human Services Agency budget for fiscal year 2024-25 to reflect an increase of $117,636 for the CalWORKs Eligibility Cost Center in the Service Centers Branch. (Att. A. Budget Resolution); and
- Approve third amendment to Agreement No. 23-80 with CommuniCare OLE to add funding in the amount of $237,549 for 2024-25 for a new contract maximum of $1,032,524.33 for the period of May 1, 2023 through June 30, 2025 for the provision of CalWORKs Mental Health services. (Att. B. Third Amendment)
Strategic Plan Goal(s)
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Thriving Residents |
Reason for Recommended Action/Background
Budget Resolution
On or about September 24, 2024, the Board of Supervisors for the County of Yolo adopted a budget for fiscal year 2024-25 for the Health and Human Services Agency (“HHSA”). On or about October 3, 2024, the California Department of Social Services (“CDSS”) issued County Fiscal Letter No. 24/25-12 notifying HHSA of an increase of $117,636 to the California Work Opportunity and Responsibility to Kids Mental Health Allocation for fiscal year 2024-25. County Fiscal Letter No. 24/25-12 was issued after the completion of the adopted budget process, therefore the additional funds were not included in the HHSA adopted budget.
Approval of the request herein will enable HHSA to add the amount of $117,636 to the Health and Human Services Agency adopted budget for fiscal year 2024-25 and subsequently amend to increase the expenditure agreement with CommuniCare+OLE for CalWORKs mental health treatment services.
Third Amendment
California Work Opportunity and Responsibility to Kids (CalWORKs) is a state-wide welfare program that gives cash and services to eligible needy California families. Part of that program is the comprehensive statewide employment and training CalWORKs Employment Services program (CWES Program). The CWES Program provides services to CalWORKs families to help remove barriers to employment. Services may include mental health services in an effort to remove barriers to employment for families and to support family stabilization through the public assistance to work transition.
As a result of a competitive solicitation process (details below) CommuniCare Health Centers was selected to provide Mental Health Services to CalWORKs referred individuals. On or about April 18, 2023, the County and CommuniCare Health Centers entered into Agreement No. 23-80 (“Agreement No. 23-80”) for the provision of CalWORKS Mental Health services. Agreement No. 23-80 provided the County with several optional extensions for future fiscal years (i.e., fiscal years 2024-25; 2025-26; 2026-27; and 2027-28). On or about October 24, 2023, the County, CommuniCare Health Centers, and OLE Health entered into a Consent to Assignment, formally assigning the rights and obligations under Agreement 23-80 from CommuniCare Health Centers to OLE Health dba CommuniCare OLE, effective October 1, 2023.
On or about May 7, 2024, the County exercised its optional extension for fiscal year 2024-25, extending the term of Agreement No. 23-80 through June 30, 2025 and adding funding in the amount of $377,913, since funding for this program had been historically reliable. However, on May 14, 2024, the Governor released details on his “May revise” of the proposed State Budget, recommending eliminating CalWORKs Mental Health funding for fiscal year 2024-25. Based on this information, the County and CommuniCare OLE agreed to allow the agreement to expire effective June 30, 2024, by modifying the term, reducing the contract budget for fiscal year 2024-25 to $0, and removing all future option years from the agreement via the First Amendment. Subsequently, counties were notified that the final state budget restored the funding allocation but reduced it by 30% statewide. On or about October 11, 2024, the County restored the Agreement via the second amendment.
Now, Health and Human Services Agency (HHSA) staff are requesting approval of this amendment to add funding for FY2024-25. CalWORKs is a state-wide welfare program that provides cash assistance and supportive services to eligible needy families in California. The services provided under this agreement help participants overcome barriers to self-sufficiency, support family stability and wellness, and reduce future reliance on public programs. Services include mental health and substance use disorder services and family counseling. This additional funding will allow HHSA CalWORKs and ComminuCare OLE to expand mental health and substance abuse services to families in the CalWORKs program.
Performance Measures
Performance Measures were included in the Agreement 23-80 (see Att. C. Performance Measures) and are not being revised at this time. In FY 2023-2024, one hundred seventy-one (171) CalWORKs aided individuals were served by CommuniCare OLE through the CalWORKs Mental Health/Substance Use Disorders program. Services provided included mental treatment, substance use treatment, and family counseling. CommuniCare OLE averaged between 50-70 participants who were actively engaged in mental health services for each quarter per fiscal year.
On or about September 24, 2024, the Board of Supervisors for the County of Yolo adopted a budget for fiscal year 2024-25 for the Health and Human Services Agency (“HHSA”). On or about October 3, 2024, the California Department of Social Services (“CDSS”) issued County Fiscal Letter No. 24/25-12 notifying HHSA of an increase of $117,636 to the California Work Opportunity and Responsibility to Kids Mental Health Allocation for fiscal year 2024-25. County Fiscal Letter No. 24/25-12 was issued after the completion of the adopted budget process, therefore the additional funds were not included in the HHSA adopted budget.
Approval of the request herein will enable HHSA to add the amount of $117,636 to the Health and Human Services Agency adopted budget for fiscal year 2024-25 and subsequently amend to increase the expenditure agreement with CommuniCare+OLE for CalWORKs mental health treatment services.
Third Amendment
California Work Opportunity and Responsibility to Kids (CalWORKs) is a state-wide welfare program that gives cash and services to eligible needy California families. Part of that program is the comprehensive statewide employment and training CalWORKs Employment Services program (CWES Program). The CWES Program provides services to CalWORKs families to help remove barriers to employment. Services may include mental health services in an effort to remove barriers to employment for families and to support family stabilization through the public assistance to work transition.
As a result of a competitive solicitation process (details below) CommuniCare Health Centers was selected to provide Mental Health Services to CalWORKs referred individuals. On or about April 18, 2023, the County and CommuniCare Health Centers entered into Agreement No. 23-80 (“Agreement No. 23-80”) for the provision of CalWORKS Mental Health services. Agreement No. 23-80 provided the County with several optional extensions for future fiscal years (i.e., fiscal years 2024-25; 2025-26; 2026-27; and 2027-28). On or about October 24, 2023, the County, CommuniCare Health Centers, and OLE Health entered into a Consent to Assignment, formally assigning the rights and obligations under Agreement 23-80 from CommuniCare Health Centers to OLE Health dba CommuniCare OLE, effective October 1, 2023.
On or about May 7, 2024, the County exercised its optional extension for fiscal year 2024-25, extending the term of Agreement No. 23-80 through June 30, 2025 and adding funding in the amount of $377,913, since funding for this program had been historically reliable. However, on May 14, 2024, the Governor released details on his “May revise” of the proposed State Budget, recommending eliminating CalWORKs Mental Health funding for fiscal year 2024-25. Based on this information, the County and CommuniCare OLE agreed to allow the agreement to expire effective June 30, 2024, by modifying the term, reducing the contract budget for fiscal year 2024-25 to $0, and removing all future option years from the agreement via the First Amendment. Subsequently, counties were notified that the final state budget restored the funding allocation but reduced it by 30% statewide. On or about October 11, 2024, the County restored the Agreement via the second amendment.
Now, Health and Human Services Agency (HHSA) staff are requesting approval of this amendment to add funding for FY2024-25. CalWORKs is a state-wide welfare program that provides cash assistance and supportive services to eligible needy families in California. The services provided under this agreement help participants overcome barriers to self-sufficiency, support family stability and wellness, and reduce future reliance on public programs. Services include mental health and substance use disorder services and family counseling. This additional funding will allow HHSA CalWORKs and ComminuCare OLE to expand mental health and substance abuse services to families in the CalWORKs program.
Performance Measures
Performance Measures were included in the Agreement 23-80 (see Att. C. Performance Measures) and are not being revised at this time. In FY 2023-2024, one hundred seventy-one (171) CalWORKs aided individuals were served by CommuniCare OLE through the CalWORKs Mental Health/Substance Use Disorders program. Services provided included mental treatment, substance use treatment, and family counseling. CommuniCare OLE averaged between 50-70 participants who were actively engaged in mental health services for each quarter per fiscal year.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved the budget amendment as to form.
County Counsel has approved this Amendment as to form.
General Services Department, Procurement Division
County Counsel has approved this Amendment as to form.
General Services Department, Procurement Division
Competitive Bid Process/Vendor Performance
On November 3, 2022, the County via the Department of General Services, Procurement Division (GSD-Procurement) issued a Request for Proposal (RFP) on behalf of the Health and Human Services Agency (HHSA) for Mental Health Services for California Work Opportunity and Responsibility to Kids Employment Services (CWES) clients. The solicitation was open for 62 days, just over 9 weeks. On December 13, 2022, GSD-Procurement and HHSA offered potential bidders an opportunity to ask questions during a bidder’s conference. The County received 1 proposal(s) from this solicitation. GSD-Procurement reviewed the proposal for minimum requirements and moved the proposal forward to the RFP Review Committee, comprised of three HHSA staff. The RFP Review Committee evaluated the proposal submitted by CommuniCare Health Centers (now doing business as CommuniCare OLE) and determined it met all the required qualifications necessary to successfully provide these services. On March 8, 2023 the County issued an Intent to Award letter. Additional information regarding the Competitive Bid Process is provided below, including a summary of the solicitation evaluation criteria.
Evaluation Criteria Included in RFP
Evaluation Criteria Included in RFP
- Qualifications & Experience (30 points)Description of Vendor Operations (15 points)
- Description of Vendor Operations (15 points)
- Proposer’s Approach to Project (25 points)
- Demonstrated Competence/Past Performance (5 points)
- Responsiveness and Responsibility (5 points)
- Quality and Completeness of Submitted Proposal (10 points)
- Financial Stability (10 points)Bids Received
| Bidder | Bid |
| CommuniCare Health Centers (now dba CommuniCare OLE) | $1,273,650 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 237,549
- Amount budgeted for expenditure:
- $ 119,913
- Additional expenditure authority needed:
- $ 117,636
- On-going commitment (annual cost):
- $ 258,000
Source of Funds for this Expenditure
- CalWORKs Mental Health
- $237,549
Further explanation as needed:
No general funds are required by this action. These services will be funded by CalWORKs mental health allocation funding. The action increases the contract maximum by $237,549 (pending approval of the attached budget resolution) for a new total of $1,032,524.33 for the period of May 1, 2023 through June 30, 2025. The amount of $117,636 will be added to the HHSA adopted budget for fiscal year 2024-25 (pending approval of the attached budget resolution). The related funding will be included in the requested budget process for future fiscal years.
The following is the breakdown of funding for this agreement.
| Fiscal Year 2022-23 May 1, 2023 through June 30, 2023 |
$63,073.33 |
| Fiscal Year 2023-24 July 1, 2023 through June 30, 2024 |
$473,902.00 |
| Fiscal Year 2024-25 July 1, 2024 through June 30, 2025 |
$495,549.00 |
| Total | $1,032,524.33 |
This Agreement also includes three (3) one-year optional extensions for Fiscal Years 2025-26, 2026-27 and 2027-28 in an amount less than or equal to $258,000 per fiscal year.
| Option Year/ Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Agreement Lifetime Maximum Per OY/FY |
| OY/FY 2025-26 | On or before June 30, 2026 |
Less than or equal to: $258,000 |
Less than or equal to: $1,290,524.33 |
| OY/FY 2026-27 | On or before June 30, 2027 |
Less than or equal to: $258,000 |
Less than or equal to: $1,548,524.33 |
| OY/FY 2027-28 | On or before June 30, 2028 |
Less than or equal to: $258,000 |
Less than or equal to: $1,806,524.33 |
In no event shall the term of the Agreement extend beyond June 30, 2028, nor shall the total contract maximum exceed the amount of ONE MILLION EIGHT HUNDRED SIX THOUSAND FIVE HUNDRED TWENTY-FOUR DOLLARS AND THIRTY-THREE CENTS ($1,806,524.33), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Tico Zendejas | Tico Zendejas | 12/04/2024 03:17 PM |
| Financial Services | mrobertson | 12/04/2024 04:11 PM |
| County Counsel | Hope Welton | 12/04/2024 04:14 PM |
| Yen Nguyen | Yen Nguyen | 12/04/2024 04:32 PM |
- Form Started By:
- Laura Checa
- Started On:
- 11/15/2024 11:24 AM
- Final Approval Date:
- 12/04/2024