Award contract to Creekside Commercial Builders, Inc. in the amount of $3,898,734 to construct a new Agriculture Shop, located in the City of Woodland; authorize the Director of General Services to execute the construction contract, and approve change orders consistent with the applicable change order limits of the Public Contract Code, but not to exceed a cumulative total of $389,873; and adopt a budget resolution increasing the appropriations of the FY 2024-2025 Budget for the Facilities Capital Project by $3,899,674 to cover project costs. (No general fund impact) (4/5 vote required) (Pistochini)

The Agriculture Department has an ongoing need for a new, fully equipped shop that supports all operational requirements. Relocating the Ag Department's shop to a commercial zone will fulfill this need while also reducing the Department’s footprint in a residential zoned area. This move is anticipated to eliminate the Department's impact on the residential neighborhood, enhancing compatibility with surrounding land uses and improving overall operational efficiency.

Construction Contract
The County has identified a need for a 6,000-square-foot pre-engineered metal building for the Yolo County Agriculture Department. This is in the CIP and in a 2014 space needs study. The proposed building will be located on the 120 W. Main Street campus in Woodland. Designed to meet operational needs, the facility will include laboratories, testing rooms, a maintenance shop, a break room, restrooms, and a garage. The site will have two dual-fleet EV chargers for County vehicles.

This project also aligns with the County's long-term goals by providing a centralized, state-of-the-art facility for the Agriculture Department. The new building will enhance operational efficiency and support vital functions related to agricultural testing and administration. Maintenance, and weights & measures.

A public solicitation for bids was issued in September 2024. The Board is requested to award the construction contract to Creekside Commercial Builders, Inc., which submitted the lowest responsive and responsible bid at $3,898,734.00. In addition, staff seek authorization to approve change orders up to the maximum amount allowed under the California Public Contract Code, not to exceed a cumulative total of $389,873, to address any unforeseen site conditions or another unanticipated issues that necessitate a change from the plans and specifications originally published by the County. County staff expect construction to be completed in January 2026.

The proposed project budget is below and a budget resolution is required (Attachment B) to increase the appropriations of the fiscal year 2024-25 Budget for the Facilities Capital Project by $3,899,674:
 

Project Expenditures
Construction	$3,918,346
Additional Amenities (moving expenses, FF&E)	65,000
Public Art	38,987
Contingency (10% of total project)	389,873
Project Management Fees	97,468
Total Project Expenditures	$4,509,674
Project Revenue
Ag Capital Fund	$1,484,683
General Government Development Impact Fees (DIF)	1,858,000
Accumulated Capital Outlay (ACO)	610,000
2017 Capital Improvement Plan (CIP) Bond Proceeds	556,991
Total Project Revenue	$4,509,674

The General Services Department collaborated with the Ag Department, Department of Financial Services, County Administrator's Office and County Counsel.  

The County issued an invitation for bids on September 18, 2024. A mandatory job walk was conducted on October 3, 2024. Two bids were received prior to the bid submittal deadline of 2:00 PM on October 24, 2024. The two bids received were deemed responsive.

The engineer's estimate from January 11, 2023, was $3,032,393.