Regular-General Government # 29.
Board of Supervisors
Internal Audit
- Meeting Date:
- 02/11/2025
- Brief Title
- Vendor Performance Monitoring Audit Results and Recommendations
From:
Nathan Lugo, Audit Manager, Division of Internal Audit
Staff Contact:
Nathan Lugo, Audit Manager, Division of Internal Audit
Supervisorial District Impact:
Countywide
Subject
Receive presentation on Vendor Performance Monitoring Audit results and approve audit recommendations and direct staff to proceed with implementation. (No general fund impact) (Lugo) (Est. Time: 10 min)
Recommended Action
- Receive presentation on the Vendor Performance Monitoring Audit results; and
- Approve the audit recommendations and direct staff to proceed with implementation.
Strategic Plan Goal(s)
 |
In Support of All Goals (Internal Departments Only) |
Reason for Recommended Action/Background
The Vendor Performance Monitoring Audit was conducted by Baker Tilly, an independent advisory firm specializing in audit and risk management services, in partnership with the Yolo County Division of Internal Audit. This audit was part of the Fiscal Year 2023-24 Audit Plan, approved by the Audit Subcommittee of the Financial Oversight Committee.
The audit aimed to assess the County’s vendor performance monitoring processes, including the effectiveness of established policies, performance metrics, risk management strategies, and escalation procedures for addressing vendor non-compliance or under-performance.
The audit process included:
The audit aimed to assess the County’s vendor performance monitoring processes, including the effectiveness of established policies, performance metrics, risk management strategies, and escalation procedures for addressing vendor non-compliance or under-performance.
The audit process included:
- Document Review: Examination of vendor contracts, policies, and performance monitoring documentation.
- Interviews: Discussions with key stakeholders, including procurement staff and contract administrators.
- Evaluation of Systems and Processes: Assessment of tools and technology used for vendor performance monitoring.
- Analysis of Compliance and Risk Management: Review of service level agreements, risk monitoring plans, and reporting mechanisms.
This comprehensive approach allowed the audit team to evaluate vendor oversight practices, identify areas for improvement, and develop actionable recommendations.
The Board of Supervisors will receive a presentation summarizing the audit results and proposed recommendations. Approval of these recommendations will enable County staff to move forward with implementation, ensuring a consistent and effective approach to vendor performance monitoring across County operations.
The Board of Supervisors will receive a presentation summarizing the audit results and proposed recommendations. Approval of these recommendations will enable County staff to move forward with implementation, ensuring a consistent and effective approach to vendor performance monitoring across County operations.
Collaborations (including Board advisory groups and external partner agencies)
Baker Tilly (External Auditors), Yolo County Division of Internal Audit, Department of General Services, Department of Financial Services, and the Health & Human Services Agency.
Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 0
- Amount budgeted for expenditure:
- $ 0
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $ 0
Source of Funds for this Expenditure
- General Fund
- $0
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Nathan Lugo (Originator) | Nathan Lugo | 01/16/2025 12:58 PM |
| Nathan Lugo (Originator) | Nathan Lugo | 01/16/2025 12:58 PM |
| Yen Nguyen | Yen Nguyen | 01/16/2025 02:24 PM |
- Form Started By:
- Nathan Lugo
- Started On:
- 10/28/2024 02:46 PM
- Final Approval Date:
- 01/16/2025