Consent-Community Services # 9.
Board of Supervisors
Public Works
- Meeting Date:
- 03/25/2025
- Brief Title
- West Coast Water and Trucking Contract Amendment 1
From:
Leslie Lindbo, Director, Department of Community Services
Staff Contact:
Todd N. Riddiough, Director of Public Works, Department of Community Services, x8039
Supervisorial District Impact:
Countywide
Subject
Approve first amendment to Agreement No. 120-2025-3011-WCWT with West Coast Water and Trucking, Inc. to increase fiscal year 2024-25 contract by $150,000 for a total amount not to exceed $350,000, and to approve fiscal years 2025-26 and 2026-27 contracts to increase the total contract amount not to exceed $350,000 per fiscal year to provide trucking and hauling services. (No general fund impact) (Lindbo/Riddiough)
Recommended Action
Approve first amendment to Agreement No. 120-2025-3011-WCWT with West Coast Water and Trucking, Inc. to increase fiscal year 2024-25 contract amount by $150,000 for a total amount not to exceed $350,000, and to approve increases for fiscal years 2025-26 and 2026-27 contracts for a total amount not to exceed $350,000 per fiscal year to provide trucking and hauling services.
Strategic Plan Goal(s)
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Thriving Residents |
Reason for Recommended Action/Background
On July 1, 2024, the Public Works Division of the Department of Community Services, with the assistance of the Procurement Division of the General Services Department, entered into a one-year agreement with two additional one-year periods at the same pricing, terms and conditions, with West Coast Water and Trucking, Inc., to provide trucking and hauling services. Due to the increased need for trucking and hauling services after heavier than normal storm damage over the 2024-25 winter season, which required trucking services to haul both rock and gravel for repairs, and to haul away material from water and mud damage on the county roads, and the need for hauling services for the upcoming hot asphalt patching season in Spring 2025, staff is requesting an amendment to increase the current contract amount.
In past years, the Public Works Division was able to secure multiple hauling contracts. That was not the case this past recruitment, thus adding to the quicker drawdown of the single West Coast Water and Trucking contract.
Staff is also requesting the optional two one-year periods be increased by the same amount to handle the future tucking and hauling needs of the Public Works Division.
In past years, the Public Works Division was able to secure multiple hauling contracts. That was not the case this past recruitment, thus adding to the quicker drawdown of the single West Coast Water and Trucking contract.
Staff is also requesting the optional two one-year periods be increased by the same amount to handle the future tucking and hauling needs of the Public Works Division.
Collaborations (including Board advisory groups and external partner agencies)
Department of General Services - Procurement Division
Competitive Bid Process/Vendor Performance
Agreement No. 120-2025-3011-WCWT was the result of an RFP that opened on March 7, 2024 and closed on April 9, 2024.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 350,000
- Amount budgeted for expenditure:
- $ 350,000
- Additional expenditure authority needed:
- $ 0
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- Road Fund
- $350,000
Further explanation as needed:
Sufficient funds have been budgeted in the FY2024-25 Adopted Budget and FY25-26 Requested Budget.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Todd Riddiough | Todd Riddiough | 03/09/2025 12:57 PM |
| Financial Services | mrobertson | 03/17/2025 08:25 AM |
| County Counsel | Hope Welton | 03/17/2025 09:10 AM |
| Berenice Espitia | Berenice Espitia | 03/17/2025 09:26 AM |
- Form Started By:
- Patricia Valenzuela
- Started On:
- 03/03/2025 12:34 PM
- Final Approval Date:
- 03/17/2025