Approve amendment to the fiscal year 2024-25 Authorized Equipment List for the purchase of a KIP 720 wide format scanner and adopt a budget resolution in the amount of $8,500 to increase revenue and appropriations. (No general fund impact) (4/5 vote required) (Salinas/Rader)

In an average year, the Assessor's Office receives up to 1,500 permits that come with plans and need to be valued. Some of these plans are provided in a large-scale paper format that are up to 36 inches wide. In order to maintain a timely and efficient workflow, reduce paper storage needs, and ensure accessibility for the appraiser and support staff, these plans need to be digitized and uploaded into Megabyte appraisal software. Appraisers then use these plans to analyze property characteristics, verify construction details, and ensure assessments are fair and equitable in accordance with California property tax laws and regulations.

The Assessor's Office has recently been using a KIP 7100 printer and scanner to digitize its maps. This KIP scanner is more than 10 years old, and is beginning to break down. The office is in need of a new scanner that can provide reliable, high-quality scans that will upload to a drive and be easily accessed by staff. Furthermore, in 2019 the Assessor's Office was awarded a SSCAP (State Supplementation for County Assessor's Program) grant. This grant has been paid to the county in full and is currently sitting in unearned revenue and restricted fund balance accounts. The scanner will be purchased with funds from this grant and meets the guidelines of the grant agreement.

The department collaborated with County Counsel to approve the budget resolution as to form.

Bidding is not applicable as the item is under the $10,000 threshold.