Approve fifth amendment to Agreement No. 4151 with Patrol Solution for security patrol services to extend term through June 30, 2026, with option for one additional one-year extension to renew through June 30, 2027, and increase compensation by $73,000 for a total contract amount not to exceed $973,000 for 2025-26. (No general fund impact) (Pistochini)

In September 2021, the General Services Department (GSD), conducted a competitive solicitation for security patrol services for various locations in Woodland. Patrol Solutions was the highest-scoring vendor based on their proposal and the grading criteria, and subsequently entered into a contract with the County in December 2021.
 
Since the initial solicitation, various departments have requested additional, dedicated patrol services.  These included expanded coverage for the Library in West Sacramento and, most recently, the Health and Human Services Agency (HHSA) experienced the expiration of its own patrol services contract.  In collaboration with HHSA, a decision was made to consolidate security services under one contract to promote operational continuity and achieve more efficient contract management across departments.

On July 9, 2024, the General Services Department requested to extend the current agreement with Patrol Solutions through June 30, 2025, and increase the annual contract amount for fiscal year 2024-25 to an amount not to exceed $800,000. The increase was due to the expanded service coverage for the additional locations, such as Library and HHSA facilities. 

On June 3, 2025, in response to increasing safety concerns and recent evening-hour incidents at the HHSA West Sacramento location, HHSA requested additional temporary services to enhance security at that site. Accordingly, GSD requested an increase to the agreement not to exceed $900,000. This enhancement provided a trial period to evaluate the effectiveness of additional patrol coverage in mitigating vandalism and improving safety. The findings from this period were intended to inform future decisions regarding whether a long-term investment in expanded security services was warranted. Based on the results of that trial period, HHSA decided to reassign its Woodland campus security staff to the West Sacramento location on weekends.

Today, GSD is requesting approval to extend the current agreement for one additional year, through June 30, 2026, with the option to renew the agreement for up to one additional one-year term, through June 30, 2027. In addition, the Department requested approval to increase the maximum compensation by $73,000 for security services through June 30, 2026, for a total amount not to exceed $973,000 for fiscal year 2025-26.

General Services, County Counsel, Department of Financial Services