Consent-General Government # 19.
Board of Supervisors
General Services
- Meeting Date:
- 09/23/2025
- Brief Title
- Countywide Janitorial Services
From:
Ryan Pistochini, Director, General Services Department
Staff Contact:
Sofia Mejia, Administrative Analyst, General Services Department, x5021
Supervisorial District Impact:
Countywide
Subject
Approve agreement with UBM Enterprise for janitorial services in the amount of $2,930,202.58 for a term of October 1, 2025 through June 30, 2028, with an option to extend this agreement for two additional one-year terms. (No general fund impact) (Pistochini)
Recommended Action
Approve agreement with UBM Enterprise for janitorial services in the amount of $2,930,202.58 for a term of October 1, 2025 through June 30, 2028, with an option to extend this agreement for two additional one-year terms.
Strategic Plan Goal(s)
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Operational Excellence |
Reason for Recommended Action/Background
The County has long contracted for janitorial services via a competitive solicitation process. The County recently completed a solicitation process as the existing janitorial services contract has been in place since 2019. Prior to conducting a solicitation, General Services Department staff approached each County department to confirm existing janitorial services levels and make any adjustments to increase or decrease service levels for the upcoming solicitation.
In April 2025, the General Services Department, Procurement Division, issued a request for proposal (RFP) for janitorial services, which was viewed by 43 potential proposers. The RFP closed on May 23, 2025, with fifteen proposals submitted by the deadline. Following a comprehensive evaluation process utilizing a grading matrix, UBM Enterprise received the highest overall score. It is therefore recommended that a three-year contract be awarded to UBM Enterprise.
The General Services Department is requesting approval of a contract with UBM Enterprise for janitorial services for an amount of $2,930,202.58 for the period from October 1, 2025, through June 30, 2028. The agreement includes an option to extend up to two additional one-year periods, for a maximum potential term of five years.
In April 2025, the General Services Department, Procurement Division, issued a request for proposal (RFP) for janitorial services, which was viewed by 43 potential proposers. The RFP closed on May 23, 2025, with fifteen proposals submitted by the deadline. Following a comprehensive evaluation process utilizing a grading matrix, UBM Enterprise received the highest overall score. It is therefore recommended that a three-year contract be awarded to UBM Enterprise.
The General Services Department is requesting approval of a contract with UBM Enterprise for janitorial services for an amount of $2,930,202.58 for the period from October 1, 2025, through June 30, 2028. The agreement includes an option to extend up to two additional one-year periods, for a maximum potential term of five years.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel, Department of Financial Services and General Services
Competitive Bid Process/Vendor Performance
Request for Proposals (RFP) Service Requested: Janitorial Services
Evaluation Criteria Included in RFP
Evaluation Criteria Included in RFP
- Proposal Transmittal Letter (Pass/Fall)
- Proposal Questionnaire Response (50 points)
- Reference (15 points)
- Cost (35 points)
| Proposer | Point Ranking (Out of 100) |
| 1. UBM Enterprise | 92.38 out of 100 |
| 2. Kleen-Tech | 91.28 out of 100 |
| 3. Verde Facilities Services | 90.73 out of 100 |
| 4. Olympic Cleaning Services | 90.32 out of 100 |
| 5. Pro-Line Cleaning Services | 86.82 out of 100 |
| 6. Mariana Zepeda Tri County Building Maintenance | 86.08 out of 100 |
| 7. Executive Facilities Services | 84.72 out of 100 |
| 8. Lincoln Training Center | 84.49 out of 100 |
| 9. Universal Building Services and Supply Co | 84.11 out of 100 |
| 10. Janico Building Services | 83.82 out of 100 |
| 11. Karla's Janitorial Services | 83.22 out of 100 |
| 12. ABM | 81.29 out of 100 |
| 13. Imperial Maintenance Services | 79.69 out of 100 |
| 14. L&E Transport Services | 71.62 out of 100 |
| 15. Consolidated Facilities Services | 62.89 out of 100 |
Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 827,242
- Amount budgeted for expenditure:
- $ 827,242
- Additional expenditure authority needed:
- $
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- General Fund
- $0
Further explanation as needed:
The General Services Department is requesting the Board to approve a contract with UBM Enterprise for an amount of $2,930,202.58 for the next three years, of which $827,241.46 will be used for fiscal year 2025-26. The Department coordinated with the Department of Financial Services to include these charges in budget instructions, so all county departments are able to budget for janitorial expenses. Departments pay for janitorial expenses using a variety of funding sources available to their departments.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Ryan Pistochini | Ryan Pistochini | 09/15/2025 02:25 PM |
| Financial Services | David Estrada | 09/15/2025 02:34 PM |
| County Counsel | Kimberly Hood | 09/15/2025 04:08 PM |
| Yen Nguyen | Yen Nguyen | 09/17/2025 04:24 PM |
- Form Started By:
- Sofia Mejia
- Started On:
- 09/04/2025 09:25 AM
- Final Approval Date:
- 09/17/2025