Consent-General Government # 21.
Board of Supervisors
General Services
- Meeting Date:
- 11/04/2025
- Brief Title
- Countywide Floor Cleaning Contract
From:
Ryan Pistochini, Director of General Services, General Services Department
Staff Contact:
Sofia Mejia, Administrative Analyst, General Services Department, x5021
Supervisorial District Impact:
Countywide
Subject
Approve agreement with Kleen Tech Services LLC for flooring cleaning services in the amount of $860,395.25 for a term from October 1, 2025 through June 30, 2028, with an option to extend this agreement for two additional one-year terms. (No general fund impact) (Pistochini)
Recommended Action
Approve agreement with Kleen Tech Services LLC for flooring cleaning services in the amount of $860,395.25 for a term from October 1, 2025 through June 30, 2028, with an option to extend this agreement for two additional one-year terms.
Strategic Plan Goal(s)
.png) |
Operational Excellence |
Reason for Recommended Action/Background
In May 2025, the General Services Department, Procurement Division, issued a request for proposal (RFP) for flooring cleaning services, which was viewed by 21 potential proposers. Previously, floor cleaning that involved shampooing, waxing, and stripping was performed as part of a janitorial services contract. This bundled model no longer provided benefits to the County, and the decision was made to seek a contract with a business that focused on floor cleaning services, given that the nature of the work is more technical than basic mopping and vacuuming. The RFP closed on June 25, 2025, with six proposals submitted by the deadline. Following a comprehensive evaluation process utilizing a grading matrix, Kleen Tech Services LLC received the highest overall score. It is therefore recommended that a three-year contract be awarded to Kleen Tech Services LLC.
The General Services Department is requesting approval of a contract with Kleen Tech Services LLC for flooring cleaning for an amount of $860,395.25 for the period from October 1, 2025, through June 30, 2028. The agreement includes an option to extend up to two additional one-year periods, for a maximum potential term of five years.
The General Services Department is requesting approval of a contract with Kleen Tech Services LLC for flooring cleaning for an amount of $860,395.25 for the period from October 1, 2025, through June 30, 2028. The agreement includes an option to extend up to two additional one-year periods, for a maximum potential term of five years.
Collaborations (including Board advisory groups and external partner agencies)
General Services, County Counsel and Department of Financial Services.
Competitive Bid Process/Vendor Performance
Request for Proposals (RFP) Service Requested: Floor Cleaning Services
Evaluation Criteria Included in RFP
Evaluation Criteria Included in RFP
- Company Overview, Responsiveness/Responsibility, Capability and Skills (60 points)
- References (15 points)
- Cost (25 points)
| Proposer | Score |
| Kleen-Tech | 87.21 |
| Olympic Cleaning Service | 82.80 |
| DFS Flooring | 78.00 |
| Quality Cleaning Professionals | 75.04 |
| ABM | 71.48 |
| Universal Building Services and Supply | 70.00 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 234,654
- Amount budgeted for expenditure:
- $ 234,654
- Additional expenditure authority needed:
- $
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- Multiple Funds
- $234,654
Further explanation as needed:
The General Services Department is requesting the Board to approve a contract with Kleen Texh Service LLC for an amount of $860,395.25 for the next three years, of which $234,653.25 will be used for fiscal year 2025-26. The Department coordinated with the Department of Financial Services to include these charges in budget instructions, so all county departments are able to budget for floor cleaning services. Departments pay for floor cleaning services using a variety of funding.
October 1, 2025 - June 30, 2026: $234,653
July 1, 2026 - June 30, 2027: $312,871
July 1, 2027 - June 30, 2028: $312,871
October 1, 2025 - June 30, 2026: $234,653
July 1, 2026 - June 30, 2027: $312,871
July 1, 2027 - June 30, 2028: $312,871
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Ryan Pistochini | Ryan Pistochini | 10/27/2025 02:40 PM |
| Financial Services | David Estrada | 10/27/2025 02:51 PM |
| County Counsel | Hope Welton | 10/27/2025 02:59 PM |
| Cindy Perez | Cindy Perez | 10/27/2025 04:08 PM |
- Form Started By:
- Sofia Mejia
- Started On:
- 09/30/2025 05:14 PM
- Final Approval Date:
- 10/27/2025