Approve and authorize the Procurement Manager to execute Contract Change Orders No. 3 and 4 to contract 5737 with WFC Builders, Inc., in the amount of $26,135.22 to complete the Yolo County Clerk Recorder Remodel Project located at 625 Court Street in Woodland, resulting in a revised total contract of $227,895.84 and approve and authorize the Procurement Manager to execute an amendment to contract 5737 to extend the contract term from September 30, 2025, to January 31, 2026. (No general fund impact) (Pistochini)

Approve and authorize the Procurement Manager to execute Contract Change Orders No. 3 and 4 to contract 5737 with WFC Builders, Inc., in the amount of $26,135.22 to complete the Yolo County Clerk Recorder Remodel Project located at 625 Court Street in Woodland, resulting in a revised total contract of $227,895.84 and approve and authorize the Procurement Manager to execute an amendment to contract 5737 to extend the contract term from September 30, 2025, to January 31, 2026.

The County entered into a contract with WFC Builders, Inc. to complete various improvements to the Clerk-Recorder’s Office located at 625 Court Street in Woodland. The contract (No. 5737) was executed on June 3, 2025, for a total amount of $190,844. Two subsequent change orders were issued, increasing the total contract amount to $201,850.62.

General Services is now requesting approval of Contract Change Orders No. 3 and 4, totaling $26,135.22, at the request of the Department of Assessor/Clerk-Recorder/Elections. The additional work includes improvements to the staff entrance and office space, resulting in a revised total contract amount of $227,985.84.

The additional cost associated with these change orders exceeds the statutory per-contract change order limits established under Public Contract Code (PCC) sections 20137 and 20142, which restrict changes to no more than ten percent (10%) of the original contract price. Ordinarily, changes exceeding this threshold would require competitive bidding. However, pursuant to Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App.3d 631, competitive bidding is not required when the Board finds that such bidding would be unavailing, impractical, and would not produce any public advantage.

In this instance, the proposed work is limited in scope and directly related to the existing construction already underway. Engaging a new contractor through a competitive process would result in delays, increased administrative and mobilization costs, and potential inconsistencies in workmanship. Therefore, it is in the County’s and the public’s best interest to authorize WFC Builders, Inc. to perform the additional improvements under the existing contract.

General Services, Assessor, Clerk-Recorder, Elections (ACE), and the Department of Financial Services.