Approve agreement with Psomas to provide “On-Call” County Surveyor services for fiscal years 2025-26 through 2028-29, in a total amount not to exceed $425,000; delegate authority to the Director of Public Works or the Director’s designee to sign the agreement with Psomas to negotiate, sign and execute any additional forms, documents, work authorizations/task orders, and/or amendments as necessary relating to this agreement, provided such amendments do not increase the not to exceed amount of $425,000. (No general fund impact) (Fieseler/Perez)

 

Approval of the agreement will provide County Surveyor services for the County through February 17, 2029.  The Director may approve up to two one-year extensions of the agreement, subject to the not to exceed amount of $425,000. This contract will allow immediate response on an as-needed basis for County Surveyor services.

BACKGROUND

Section 27550 of the California Government Code generally describes the duties of the County Surveyor.  Government Code Section 66410, et seq. (the Subdivision Map Act), describes in greater detail the various survey documents that must be reviewed, certified and/or signed by the County Surveyor.  The volume of documents submitted to the Public Works Division for review is not sufficient to justify a full-time County Surveyor.  A contract County Surveyor has been utilized to cost-effectively satisfy the County’s document review obligations since 2014.

Per County Code Section 2-5.501, the County Surveyor is an officer appointed by the Board of Supervisors.  Under County Code Section 2-5.1702, the duties of the County Surveyor are integrated within the Public Works Division, and the County Surveyor performs these duties under the administrative direction of the Director of Public Works.  Stephen Williams, PLS 6878, of Psomas is currently the acting County Surveyor.  Delegating the ability to appoint the County Surveyor to the Director of Public Works will allow for changes in Psomas’ staff that may occur over the life of the Agreement.

Staff recommend the Board approve the contract with Psomas included as Attachment A.

County Counsel has reviewed the agreement as to form.

A request for proposals (RFP) for “on-call” County Surveyor services was advertised on Beaconbid.com beginning on October 24, 2025. Six proposals were received by the deadline of November 21, 2025.  The scope of work includes the following as-needed services: review of full cost recovery Records of Survey, Parcel/Subdivision Maps, or other documents; review of flat rate Records of Survey; review of Corner Records, Certificates of Correction, Lot Line Adjustments, or other documents; additional surveyor services, as requested.

A selection committee of staff engineers reviewed the six proposals.  Based on the requirements in the RFP, Psomas was identified as the firm with the best proposal and qualifications.

Request for Proposals (RFP) Service Requested:  On-Call County Surveyor Services, in Yolo County, California

Evaluation Criteria Included in RFP:

Six proposals were received and Psomas submitted the highest ranked proposal.