Consent-Law & Justice Services # 28.
Board of Supervisors
District Attorney
- Meeting Date:
- 02/10/2026
- Brief Title
- PROSECUTORbyKarpel (PBK) - Yolo DA Case Management System
From:
Jeff Reisig, District Attorney, District Attorney's Office
Staff Contact:
Nikki Abaurrea, Chief Fiscal Admin Officer, District Attorney's Office, x4505
Supervisorial District Impact:
Countywide
Subject
Approve a five-year agreement with PROSECUTORbyKarpel in the amount of $1,414,215 to replace the Yolo County District Attorney's legacy system, LawSuite. (General fund impact) (Reisig)
Recommended Action
Approve a five-year agreement with PROSECUTORbyKarpel in the amount of $1,414,215 to replace the Yolo County District Attorney's legacy system, LawSuite.
Strategic Plan Goal(s)
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Collaborative Community |
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Operational Excellence |
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County Mandated Service |
Reason for Recommended Action/Background
On September 8, 2025, the Yolo County District Attorney's Office posted a Notice of Request for Proposals (RFP) for a District Attorney Case Management. System (CMS). The purpose of the RFP is to replace our legacy system, LawSuite, which was first internally developed by Yolo County Innovation and Technology Services in 2008, and modernized in 2019. Through the RFP, we requested proposals from qualified vendors to provide modern comprehensive solutions to provide an integrated platform for criminal prosecution case management, document management, evidence tracking, and criminal justice information sharing. At the conclusion of the RFP process in December 2025, we selected PROSECUTORbyKarpel (PbK) to serve as our next CMS.
PbK is a modern system, utilizing current technology and tools, that will create efficiencies for our office by automating routine tasks and streamlining workflows. Their system will provide several integrations, including the Yolo County Superior Court, that will reduce redundancies and save our staff time. PbK provides enhanced data analytics for real-time information. They provide a Victim Engagement platform that helps us better serve our victims of crime by automatically providing them with current information regarding their cases. PbK will allow our office to participate in a Race Blind Charging study that we are unable to participate in with our current technology.
PbK is a modern system, utilizing current technology and tools, that will create efficiencies for our office by automating routine tasks and streamlining workflows. Their system will provide several integrations, including the Yolo County Superior Court, that will reduce redundancies and save our staff time. PbK provides enhanced data analytics for real-time information. They provide a Victim Engagement platform that helps us better serve our victims of crime by automatically providing them with current information regarding their cases. PbK will allow our office to participate in a Race Blind Charging study that we are unable to participate in with our current technology.
Collaborations (including Board advisory groups and external partner agencies)
The District Attorney's office has been working with County Innovation & Technology Services and County Procurement assisted in managing the competitive bid process from beginning to end, when PROSECUTORbyKarple was selected. County Counsel has been reviewing the agreement to ensure liability protection for the County of Yolo.
Competitive Bid Process/Vendor Performance
Competitive Bid Process — District Attorney Case Management System
Evaluation Criteria Included in RFP
Evaluation Criteria Included in RFP
- Daily Workflow & Case Acces (10 points)
- Case Setup, Charging, and Status (10 points)
- Court Events, Calendars, and In-Court updates (10 points)
- Victims, Witnesses, Discovery, and Documents (10 points)
- Notes, Oversight, Security, and Communication (10 points)
- Reporting, Integration, and Future Development (10 Points)
Bids Received
| Bidder | Bid |
| PROSECUTORbyKarpel | 1,249,215 |
| Journal Technologies | 1,757,380 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 250,000
- Amount budgeted for expenditure:
- $ 250,000
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $ 268,450
Source of Funds for this Expenditure
- Federal Funds
- $36,462
- Fines Forfeitures Penalti
- $70,468
- General Fund
- $143,070
Further explanation as needed:
The Yolo County District Attorney will be entering into a 5-year contract with PROSECUTORbyKarpel for a new case management system. The total cost of the agreement will be $1,414,125. We are paying $164,910 above bid to include the optional Victim Engagement Platform.
Funding Breakdown:
Consumer Fraud Environmental Protection — 33% or $454,631
Federal Grant funds — 2.58% or $36,462
General Fund — 64.42% or $923,032
FY25/26 PROSECUTORbyKarpel will cost $250,000:
Consumer Fraud Environmental Protection — $70,468
Federal Grant — $36.462
General Funds — $143,070
With our current legacy system, LawSuite, Yolo County Innovation and Technology internally bills the District Attorney's office $253,000K/fiscal year for the Programmer IV. In FY25/26, this position changed to 50% DA and 50% Sheriff. For FY25/26, the savings from this position will be used towards the case management system.
FY26/27 PROSECUTORbyKarpel will cost $90,325
Consumer Fraud Environmental — $29,807
General Funds — $60,518
In FY26/27, the District Attorney will still contract with Yolo County Innovation and Technology for the Programmer IV at approximately $135,300 for a total general fund cost of $195,818. This is less than the $270,600 cost if we were to continue with LawSuite.
FY27/28 to FY30/31 PROSECUTORbyKarpel will cost $268,450/year. - The District Attorney's office will no longer fund the Programmer IV from Yolo County Innovation and Technology.
Consumer Fraud Environmental — $88,589/year
General Funds — $179,861/year
In order to integrate the system with our law enforcement partnering agencies (Local Law Enforcement, Probation, etc.), it is possible there could be an additional cost of $15,000 not included in the agreement with PROSECUTORbyKarpel.
Funding Breakdown:
Consumer Fraud Environmental Protection — 33% or $454,631
Federal Grant funds — 2.58% or $36,462
General Fund — 64.42% or $923,032
FY25/26 PROSECUTORbyKarpel will cost $250,000:
Consumer Fraud Environmental Protection — $70,468
Federal Grant — $36.462
General Funds — $143,070
With our current legacy system, LawSuite, Yolo County Innovation and Technology internally bills the District Attorney's office $253,000K/fiscal year for the Programmer IV. In FY25/26, this position changed to 50% DA and 50% Sheriff. For FY25/26, the savings from this position will be used towards the case management system.
FY26/27 PROSECUTORbyKarpel will cost $90,325
Consumer Fraud Environmental — $29,807
General Funds — $60,518
In FY26/27, the District Attorney will still contract with Yolo County Innovation and Technology for the Programmer IV at approximately $135,300 for a total general fund cost of $195,818. This is less than the $270,600 cost if we were to continue with LawSuite.
FY27/28 to FY30/31 PROSECUTORbyKarpel will cost $268,450/year. - The District Attorney's office will no longer fund the Programmer IV from Yolo County Innovation and Technology.
Consumer Fraud Environmental — $88,589/year
General Funds — $179,861/year
In order to integrate the system with our law enforcement partnering agencies (Local Law Enforcement, Probation, etc.), it is possible there could be an additional cost of $15,000 not included in the agreement with PROSECUTORbyKarpel.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | Laura Liddicoet | 02/04/2026 01:57 PM |
| County Counsel | Kimberly Hood | 02/04/2026 03:26 PM |
| Yen Nguyen | Mark Bryan | 02/05/2026 03:21 PM |
| Mark Bryan | Mark Bryan | 02/05/2026 03:42 PM |
- Form Started By:
- Nikki Abaurrea
- Started On:
- 02/02/2026 02:22 PM
- Final Approval Date:
- 02/06/2026