Consent-Health & Human Services # 27.
Board of Supervisors
- Meeting Date:
- 10/26/2021
- Brief Title
- Approval of the K-12 School Partnership Provider Agreements
From:
Karen Larsen, Director, Health and Human Services Agency
Staff Contact:
Karleen Jakowski, Child, Youth & Family Branch Director, Health and Human Services Agency, x2978
Supervisorial District Impact:
Subject
Authorize the Yolo County Procurement Manager to execute the K-12 School Partnership provider agreements for the terms of November 1, 2021 through June 30, 2024, with options to extend up to June 30, 2026, as well as any necessary amendments. The total of each agreement will vary; however, the total of all agreements shall not exceed $5,220,000. (No general fund impact) (Larsen)
Recommended Action
Authorize the Yolo County Procurement Manager to execute the following agreements to provide K-12 School Partnerships for the terms of November 1, 2021, through June 30, 2024, with options to extend up to June 30, 2026, as follows:
- Communicare Health Centers, $1,700,000 for the Woodland Catchment Area, with an option to extend up to $2,980,000.
- Communicare Health Centers, $1,400,000 for the Davis Catchment Area, with an option to extend up to $2,420,000.
- Rural Innovation in Social Economics (RISE), $820,000 for the Rural Catchment Area, with an option to extend up to $1,440,000.
- Victor Community Support Services, $1,300,000 for the West Sacramento Catchment Area, with an option to extend up to $2,260,000.
Strategic Plan Goal(s)
 |
Thriving Residents |
Reason for Recommended Action/Background
Yolo County K-12 School Partnership Program is to expand the current, and more limited array of services and supports available to students, and to integrate mental health services into the school systems by utilizing an integrated systems model and multi-tiered systems of support. The goal of this integrated approach is to blend resources, training, systems, data, and practices to improve outcomes for all children and youth. The Program also emphasizes, prevention, early identification, and intervention of the social, emotional, and behavior needs of students, as well as supports outcomes around preventing the development of mental health challenges in children of all ages, improved linkages to mental health services for children and their families, improved mental health wellness, school engagement, and personal, social, and community stability. The primary goal is to ensure that all school-age youth in Yolo County can access mental health services in a safe, comfortable environment that is familiar to them through an improved school-based service delivery system.
To expedite fully executed agreements, HHSA requests the Board the Supervisors to authorize the Procurement Manager to execute the resulting provider agreements.
Performance Measures will be included in the individual provider agreements.
To expedite fully executed agreements, HHSA requests the Board the Supervisors to authorize the Procurement Manager to execute the resulting provider agreements.
Performance Measures will be included in the individual provider agreements.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel will approve each Agreement as to form.
Competitive Bid Process
On May 26, 2021, Yolo County Health and Human Services Agency (HHSA) issued four (4) Request for Proposals (RFP) from qualified community-based organizations to provide K-12 School Partnership Services for each Yolo County School District. The RFP was open for 44 days, just over 6 weeks, and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on June 4, 2021.
HHSA received the following proposal(s) by District from this solicitation.
HHSA received the following proposal(s) by District from this solicitation.
- Davis Unified School District – 2 Proposals
- Woodland Joint Unified School District – 3 Proposals
- Washington Unified School District – 3 Proposals
- Esparto Unified School District – 2 Proposals
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
- Yolo County K-12 School Partnership Services for Woodland Catchment Area
- Yolo County K-12 School Partnership Services for Davis Catchment Area
- Yolo County K-12 School Partnership Services for West Sacramento Catchment Area
- Yolo County K-12 School Partnership Services for Rural Catchment Area
- Program and Project Approach (55%)
- Administration and Staffing (15%)
- Program/Project Budget and Cost Proposal (5%)
- Reporting Capabilities (5%)
- Compliance Plan Approach (5%)
| Bidder | Catchment Area and Bid Amount |
| CommuniCare Health Centers | Davis - $489,617 Woodland - $621,396 West Sacramento - $483,422 |
| Victor Community Support Services | Davis - $460,964 Woodland - $602,422 West Sacramento - $468,797 Rural - $305,400 |
| RISE, Inc. | Rural - $304,500 |
| Yolo Wayfarer Center | Woodland - $1,304,244 West Sacramento - $1,559,250 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 1,340,000
- Amount budgeted for expenditure:
- $ 1,340,000
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 1,940,000
Source of Funds for this Expenditure
- MHSA/MHSSA
- $1,340,000
Further explanation as needed:
No general funds are required by this action. These services will be funded by MHSA/MHSSA Funds. The projected total of all contracts for FY2021-22 is $1,340,000 and is included in the HHSA adopted budget for fiscal year 2021-22. The related funding will be included in the requested budget process for future fiscal years.
Attachments
No file(s) attached.
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | smilliren | 10/14/2021 02:32 PM |
| County Counsel | Hope Welton | 10/14/2021 02:43 PM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 09/17/2021 01:23 PM
- Final Approval Date:
- 10/18/2021