Approve third amendment to Agreement No. 17-263 with CommuniCare Health Centers to extend the term of the agreement through June 30, 2023 and add funding in the amount of $451,161 for 2022-23, for a new contract maximum of $1,743,879.06 for the period of October 1, 2017 through June 30, 2023, and update and clarify language in the Agreement, for the provisions of integrated behavioral health services for Latino individuals and families. (No general fund impact) (Sullivan)

Approve third amendment to Agreement No. 17-263 with CommuniCare Health Centers to extend the term of the agreement through June 30, 2023 and add funding in the amount of $451,161 for fiscal year 2022-23, for a new contract maximum of $1,743,879.06 for the period of October 1, 2017 through June 30, 2023, and update and clarify language in the Agreement, for the provisions of integrated behavioral health services for Latino individuals and families.

On or about October 24, 2017, the County and Communicare Healthcare Centers Inc. entered into Agreement No. 17-263 for the provision of integrated behavioral health services (IBHS). This program provides culturally appropriate and responsive services to Yolo County Latino residents with health issues, mental health illnesses, and/or substance use problems. This Agreement serves the Yolo Latino community members as individuals or families. This program has provided targeted outreach effort to Latino men/heads of households. In addition, this program has developed relationships between consumers of services, support partners, families, various service providers, and the community. Overall, this program has provided integrated health and behavioral health services that has decreased costs to Yolo County as well as to providers of health and behavioral health services for uninsured individuals, reduced mental health hospitalizations and reduced the length of stay for Latino individuals in hospitals or residential programs.
 
This program has improved the quality of life and independence for Latino clients, expands client input on programmatic structure, outreach, and treatment activities, and reduces stigma while increasing services in the Latino community.
 
This third amendment extends the Agreement for Fiscal Year 2022-23, adds funding in the amount of $451,161 for Fiscal Year 2022-23, and updates and clarifies language in the Agreement.

HHSA believes it is the best interest of the County to extend this contract from the previous contract period based on satisfactory service and to avoid the interruption of County business. A formal procurement for these services is planned for early FY22-23. The Procurement Manager and HHSA request approval of this amendment to ensure these vital services can continue until a formal Request for Proposal (RFP) can be released for a new contract start date of July 1, 2023.
 
Performance Measures included in this Agreement are as follows:
Performance measures were included in Agreement No. 17-263 and are not being changed by this amendment.

County Counsel has approved this Agreement as to form.

On April 12, 2017, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community-based organizations to provide Latino Outreach/Health/Mental Health workers known as Promoters. This type of worker is a lay Hispanic/Latino community worker with special training in health care and behavioral health care who provides basic health education to Hispanic/Latino individuals and families. In addition, Promoters provide guidance and support in how to access community health resources and serve as Liaisons between their community and community health professionals and organizations.   HHSA received one proposal from this solicitation.

The Board of Supervisors recommended the Yolo County Health and Human Service Agency review the RFP process used in this solicitation. After reviewing it was determined this RFP should be re-issued in an effort to ensure the RFP is fair, ethical and competitive, while also maintaining high quality services to Yolo County residents.

On June 21, 2017, HHSA re-issued an RFP desiring to attract qualified community-based organizations to provide Integrated Health and Behavioral Health Services for Latino individuals and Families. This second RFP included a revised scope of work; a mandatory Bidder’s Conference; a cover letter with a summary of services, requirements, and timelines; and an option to either submit a proposal through the BidSync process or hand deliver a proposal to HHSA. A notice was also sent out to approximately 60 potential bidders who had previously viewed the original RFP issued on April 12, 2017.

HHSA received two proposals from this solicitation.  The proposals were submitted by CommuniCare Health Centers, Inc. and RISE, Inc. Both proposals were evaluated by individuals not affiliated with Yolo County as well as staff from HHSA. This review process determined both proposals met all the required qualifications necessary to successfully provide these services.

Because both proposals met all required qualifications and were of high quality both CommuniCare Health Centers, Inc. and RISE, Inc. were offered contracts to provide these identified services. A separate agreement with RISE, Inc. was submitted to the Board for approval

Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.

Request for Proposals (RFP) Service Requested:

The Department confirms CommuniCare Health Centers performed satisfactorily on the current agreement. Thus, pursuant to the authority provided to the Yolo County Procurement Manger as the Yolo County Purchasing Agent under the current Yolo County Procurement Policy, the Procurement Manger has determined that it is in the best interest of the County to extend this Agreement, based on satisfactory service and to avoid the interruption of County business. Pending the outcomes of the Mental Health Services Act (MHSA) planning process, a formal procurement for these services is planned to be released in FY22-23 for a contract start date of July 1, 2023.