Consent-Community Services # 37.
Board of Supervisors
- Meeting Date:
- 04/12/2022
- Brief Title
- Yolo Bypass West Levee Outfall Replacement Project Agreement
From:
Taro Echiburú, Director, Department of Community Services
Staff Contact:
Nicholas Burton, Public Works Director, Department of Community Services, x8044
Supervisorial District Impact:
Subject
Approve agreement with the City of Woodland for the Yolo Bypass West Levee Outfall Replacement Project in the amount of $1,054,730 and adopt a budget resolution increasing 2021-22 appropriations. (No general fund impact) (4/5 vote required) (Echiburu/Burton)
Recommended Action
- Approve agreement with the City of Woodland for the Yolo Bypass West Levee Outfall Replacement Project in the amount of $1,054,730 (Attachment A);
- Adopt a budget resolution increasing the FY2022-23 Facility Capital Improvement Project budget by $1,016,730 and the Countywide General budget by $38,000 for replacement of Yolo Bypass West Levee Outfall Replacement Project (Attachment B); and
- Authorize the Chair of the Board to sign agreement.
Strategic Plan Goal(s)
 |
Safe Communities |
Reason for Recommended Action/Background
The Yolo Bypass West Levee (YBWL) Outfall Channel is a storm drainage transmission canal that conveys drainage from the entire City of Woodland and portions of the County of Yolo into the Bypass. It is located east of the City, south of the Cache Creek Settling Basin and north of County Road 22 where it drains into the Bypass by way of three 48-inch culverts. This system was constructed in 1971 and the City and County accepted ownership at that time.
Recently the Department of Water Resources sent a letter of violation due to a partially collapsed culvert which resulted in a sinkhole in the Yolo Bypass West Levee and the other two culverts badly corroded. The City responded quickly and has already completed design, environmental clearance and permitting and is anticipating construction in June of this year.
The agreement being recommended for approval is necessary to define cost sharing responsibility between the City and County for the project. City and County staff defined financial responsibility by way of estimating the runoff from land cover types from the County compared to the City. This methodology was vetted by the Committee on Capital Investments and ultimately led to a City/County cost share of 74% to 26% respectively. The City will submit an invoice to the County for the County’s 26% share of the total cost of the project subject to the County’s maximum payment obligation of $1,016,730. The funding for the replacement project is available through bond proceeds remaining from the Monroe Jail Expansion project.
The City will maintain the project's outfall channel and culverts on an ongoing basis and the present value of such ongoing maintenance is $146,000, while the County's proportional share $38,000. This one-time payment will be funded with available General Fund Contingency.
Recently the Department of Water Resources sent a letter of violation due to a partially collapsed culvert which resulted in a sinkhole in the Yolo Bypass West Levee and the other two culverts badly corroded. The City responded quickly and has already completed design, environmental clearance and permitting and is anticipating construction in June of this year.
The agreement being recommended for approval is necessary to define cost sharing responsibility between the City and County for the project. City and County staff defined financial responsibility by way of estimating the runoff from land cover types from the County compared to the City. This methodology was vetted by the Committee on Capital Investments and ultimately led to a City/County cost share of 74% to 26% respectively. The City will submit an invoice to the County for the County’s 26% share of the total cost of the project subject to the County’s maximum payment obligation of $1,016,730. The funding for the replacement project is available through bond proceeds remaining from the Monroe Jail Expansion project.
The City will maintain the project's outfall channel and culverts on an ongoing basis and the present value of such ongoing maintenance is $146,000, while the County's proportional share $38,000. This one-time payment will be funded with available General Fund Contingency.
Collaborations (including Board advisory groups and external partner agencies)
City of Woodland
County Counsel
County Counsel
Competitive Bid Process/Vendor Performance
N/A
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 1,054,730
- Amount budgeted for expenditure:
- $ 0
- Additional expenditure authority needed:
- $ 1,054,730
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- Bond Proceeds
- $1,016,730
- General Fund Contingency
- $38,000
Further explanation as needed:
The Yolo Bypass West Levee Outfall Replacement Project will be funded using bond proceeds from the Monroe Jail Expansion project ($1,016,730). The one-time payment for ongoing maintenance of the project's outfall channel and culverts will be funded using available General Fund Contingency ($38,000).
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | Tom Haynes | 04/03/2022 12:58 PM |
| County Counsel | Phil Pogledich | 04/04/2022 11:41 AM |
- Form Started By:
- nburton
- Started On:
- 03/28/2022 03:26 PM
- Final Approval Date:
- 04/04/2022