Consent-Health & Human Services # 27.
Board of Supervisors
- Meeting Date:
- 06/07/2022
- Brief Title
- Third Amendment to Ratification Agreement No 21-180 with Yolo County Children’s Alliance for Project Room Key Service
From:
Nolan Sullivan, Interim Director, Health and Human Services Agency
Staff Contact:
Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Supervisorial District Impact:
Subject
Approve third amendment to Ratification Agreement No. 21-180 with Yolo County Children’s Alliance to extend the term of the Agreement through July 31, 2022; and add funding in the amount of $30,000, for a new contract maximum of $360,000, for the period of July 1, 2021 through July 31, 2022; and add five (5) optional month extensions; and update and clarify language in the Agreement, for the provision of Project Room Key services. (No general fund impact) (Sullivan)
Recommended Action
- Approve third amendment to Ratification Agreement No. 21-180 with Yolo County Children’s Alliance to extend the term of the agreement through July 31, 2022; and add funding in the amount of $30,000, for a new contract maximum of $360,000, for the period of July 1, 2021 through July 31, 2022; and add five (5) optional month extensions; and update and clarify language in the Agreement, for the provision of Project Room Key services; and
- Re-delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to, 1) exercise optional monthly extensions up to $30,000 per month through December 31, 2022 and 2) issue related optional monthly notices. Please see Section 2. Att. A. Third Amendment.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
The Yolo County response to the COVID-19 pandemic includes providing locations for individuals living homeless to shelter in place, specifically in non-congregate settings. Emergency funding sources which support the motels and transportation services require that the County provide behavioral and other social services to individuals at these locations. Health & Human Services Agency is addressing this requirement by contracting with providers to fulfill unique roles with all individuals in the motels: Homeless Services Lead, Case Manager, Runner and Caller.
This amendment extends the term of the Agreement through July 31, 2022 and adds monthly optional extensions through December 31, 2022. Approval of this amendment will allow Yolo County Children’s Alliance to continue these vital services to our vulnerable population and ensure COVID positive clients are placed in a motel during required quarantine periods.
Performance Measures included in this Agreement are as follows:
Performance Measures are not associated with this Agreement.
This amendment extends the term of the Agreement through July 31, 2022 and adds monthly optional extensions through December 31, 2022. Approval of this amendment will allow Yolo County Children’s Alliance to continue these vital services to our vulnerable population and ensure COVID positive clients are placed in a motel during required quarantine periods.
Performance Measures included in this Agreement are as follows:
Performance Measures are not associated with this Agreement.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process/Vendor Performance
This Agreement was sought through a Sole Source and approved by the Yolo County Procurement Manager.
The Department confirms Yolo County Children’s Alliance has performed satisfactorily on the current agreement.
The Department confirms Yolo County Children’s Alliance has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 30,000
- Amount budgeted for expenditure:
- $ 30,000
- Additional expenditure authority needed:
- $ 0
- On-going commitment (annual cost):
- $ 30,000
Source of Funds for this Expenditure
- General Fund
- $0
- ESG-CV2
- $30,000
Further explanation as needed:
No general funds are required by this action. These services will be funded by ESG-CV2. The action increases the contract maximum by $30,000 for a total of $360,000 for the period of July 1, 2021 through July 31, 2022. The amount of $30,000 is included in the HHSA proposed budget for FY 2022-23.
The agreement also includes five (5) one-month optional extensions through December 31, 2022 in an amount less than or equal to $30,000 per month.
In no event shall the term of the Agreement extend beyond December 31, 2022 nor shall the maximum payment obligation exceed the amount of FIVE HUNDRED TEN THOUSAND DOLLARS ($510,000), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors
| Fiscal Year 2021-22 November 1, 2021 through June30, 2022 |
Fiscal Year 2022-23 July 1, 2022 through July 31, 2022 |
Total |
| $330,000 | $30,000 | $360,000 |
| Optional Month/Fiscal Year (OM/FY) | Revised Agreement Expiration Date Per OM/FY |
Maximum Increased Funding Amount Per OM/FY | Revised Agreement Lifetime Maximum Per OM/FY |
| OM/FY August 2022-23 |
On or before August 31, 2022 |
Up to $30,000 | Up to $390,000 |
|
OM/FY
September 2022-23 |
On or before September 30, 2022 |
Up to $30,000 | Up to $420,000 |
|
OM/FY
October 2022-23
|
On or before October 31, 2022 |
Up to $30,000 | Up to $450,000 |
|
OM/FY
November 2022-23 |
On or before November 30, 2022 |
Up to $30,000 | Up to $480,000 |
|
OM/FY
December 2022-23 |
On or before December 31, 2022 |
Up to $30,000 | Up to $510,000 |
In no event shall the term of the Agreement extend beyond December 31, 2022 nor shall the maximum payment obligation exceed the amount of FIVE HUNDRED TEN THOUSAND DOLLARS ($510,000), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | Tom Haynes | 05/27/2022 02:08 PM |
| County Counsel | Hope Welton | 05/27/2022 06:17 PM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 05/12/2022 08:27 AM
- Final Approval Date:
- 05/31/2022