Consent-Health & Human Services # 29.
Board of Supervisors
- Meeting Date:
- 06/28/2022
- Brief Title
- Project Room Key Amendment with A-1 Protective Services
From:
Nolan Sullivan, Interim Director, Health and Human Services Agency
Staff Contact:
Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Supervisorial District Impact:
Subject
Authorize the Procurement Manager to execute a financial amendment with A-1 Protective Services for the provisions of project room key security guard services for a total of $6,000 for the period of July 1, 2022 through July 31, 2022, with five optional 1-month extensions. (No general fund impact) (Sullivan)
Recommended Action
- Authorize the Procurement Manager to execute a financial amendment with A-1 Protective Services for the provision of project room key security guard services for a total of $6,000 for the period of July 1, 2022 through July 31, 2022, with five optional 1-month extensions; and
- Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to: 1) exercise optional monthly extensions up to $6,000 per month for August 2022, September 2022, October 2022, November 2022 and December 2022 and 2) issue related option month notices. Please see Section 3. of Att. A. Second Amendment.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
The California Department of Social Services (“CDSS”) released a Project Room Key (“PRK”) allocation of funding to continue to provide Project Room Key and Rehousing strategy for non-congregate shelter and rehousing services. A-1 Protective Services provides quality security officer services to maintain peace; safeguard County and/or City staff, volunteers, contractors, clients, and Visitors; and to safeguard County leased/rented property. A-1 Protective Services patrols and inspects the parking lots, grounds, and visible spaces of a list of properties and room numbers to be updated daily. Properties include hotels, motels, and other similar environments of temporary lodging in the specified cities and addresses within Yolo County. A-1 Protective Security Guards respond and coordinate with property managers, owners, and non-emergency police.
This second amendment extends the Agreement for Fiscal Year 2022-23, adds funding in the amount of $6,000 for Fiscal Year 2022-23, and adds five 1-month optional extensions.
HHSA and the Procurement Manager believe it is in the best interest of the County to extend this contract to ensure these vital services can continue based on satisfactory service and to avoid the interruption of County business.
Performance Measures included in this Agreement are as follows:
Performance Measures are not associated with this Agreement.
This second amendment extends the Agreement for Fiscal Year 2022-23, adds funding in the amount of $6,000 for Fiscal Year 2022-23, and adds five 1-month optional extensions.
HHSA and the Procurement Manager believe it is in the best interest of the County to extend this contract to ensure these vital services can continue based on satisfactory service and to avoid the interruption of County business.
Performance Measures included in this Agreement are as follows:
Performance Measures are not associated with this Agreement.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel will approve the Agreement as to form.
Competitive Bid Process/Vendor Performance
This Agreement was sought through a Sole Source and approved by the Procurement Manager.
The Department confirms A-1 Protective Services, Inc. has performed satisfactorily on the current agreement.
The Department confirms A-1 Protective Services, Inc. has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 6,000
- Amount budgeted for expenditure:
- $ 6,000
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 6,000
Source of Funds for this Expenditure
- ESG-CV2
- $6,000
Further explanation as needed:
No general funds are required by this action. These services will be funded by ESG-CV2. The total amount of this action is $6,000 for the period of July 1, 2022 through July 31, 2022. The amount of $6,000 is included in the HHSA proposed budget for FY2022-23. The related funding will be included in the requested budget process for future fiscal years.
The following is the breakdown of funding for this agreement.
| CFDA #21.027 | Fiscal Year 2021-22 July 1, 2021 through June 30, 2022 |
Fiscal Year 2022-23 July 1, 2022 through July 31, 2022 |
Total |
| $117,000 | $6,000 | $123,000 |
The agreement also includes five 1-month extension options for August 2022, September 2022, October 2022, November 2022 and December 2022 in an amount less than or equal to $6,000 per month.
| Option Month/ Fiscal Year (OM/FY) |
Revised Agreement Expiration Date Per OM/FY |
Maximum Increased Funding Amount Per OM/FY | Revised Agreement Lifetime Maximum Per OM/FY |
| OM/FY August 2022-23 |
On or before August 31, 2022 |
Up to $6,000 |
Up to $129,000 |
| OM/FY September 2022-23 |
On or before September 30, 2022 |
Up to $6,000 |
Up to $135,000 |
| OM/FY October 2022-23 |
On or before October 31, 2022 |
Up to $6,000 |
Up to $141,000 |
| OM/FY November 2022-23 |
On or before November 30, 2022 |
Up to $6,000 |
Up to $147,000 |
| OM/FY December 2022-23 |
On or before December 31, 2022 |
Up to $6,000 |
Up to $153,000 |
In no event shall the term of the Agreement extend beyond December 31, 2022 nor shall the total contract maximum exceed the amount of ONE HUNDRED FIFTY-THREE THOUSAND DOLLARS ($153,000) unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | Tom Haynes | 06/17/2022 11:15 AM |
| County Counsel | Hope Welton | 06/17/2022 11:16 AM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 05/13/2022 03:02 PM
- Final Approval Date:
- 06/20/2022