Consent-Health & Human Services # 21.
Board of Supervisors
- Meeting Date:
- 10/25/2022
- Brief Title
- Second Amendment to Agreement 22-110 with UC Davis CAARE Center
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Karleen Jakowski, Assistant Director, Health and Human Services Agency, x2978
Supervisorial District Impact:
Countywide
Subject
Approve second amendment to Agreement No. 22-110 with UC Davis CAARE Center to increase funding in the amount of $5,000 for 2022-23 for a new contract maximum of $15,000 for the period of January 1, 2022, through June 30, 2023, for the provision of bonding and risk assessment services. (No general fund impact) (Sullivan)
Recommended Action
- Approve second amendment to Agreement No. 22-110 with UC Davis CAARE Center to increase funding in the amount of $5,000 for 2022-23 for a new contract maximum of $15,000 for the period of January 1, 2022 through June 30, 2023 for the provision of bonding and risk assessment services; and
- Re-Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to: 1) exercise optional year extensions up to $10,000 per fiscal year, for 2023-24, 2024-25 and 2025-26 and 2) issue related option year notices. Please see Section 5B. of Att. A. Second Amendment.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
On or about May 24, 2022, Health and Human Services Agency (HHSA) entered into an Agreement with UC Davis CAARE Center to provide Bonding Assessment services. Bonding Assessments assess the nature and quality of children’s attachment relationships to his or her birth parents, siblings, or caregiver, including identification of who is the primary attachment figure for a child and the quality of that relationship. Bonding Assessments explore the children’s capacity for a secure attachment and if a designated parent or caregiver can meet the child’s needs regarding nurture, structure, engagement, and opposition. Bonding Assessments will also explore who is central to children’s emotional life and determine the quality of that relationship. Bonding Assessments can identify if the primary attachment can be transferred to a new caregiver and/or emotional and psychological risks or benefits to the children if the relationship with a caregiver or parent is severed. Bonding Assessments identify any secondary attachment figures and the quality of the relationships with secondary attachment figures. Lastly, a bonding assessment may provide mental health treatment recommendations.
On or about September 27, 2022, HHSA and UC Davis CAARE Center amended the Agreement to include Risk Assessment Services. Risk Assessments assess the nature and quality of the child’s relationships to his or her birth parents and assess the risk and effect on the child should the parent(s) have contact or visitation with the child. A risk assessment explores the child’s capacity for visitation with their birth parent(s) and whether it is in the child’s best interest. Risk assessments also assess emotional and psychological risks or benefits to the contact or visitation between the child and parent.
HHSA request the approval of this Second Amendment, which adds additional funding to cover the costs of the newly added Risk Assessment services.
On or about September 27, 2022, HHSA and UC Davis CAARE Center amended the Agreement to include Risk Assessment Services. Risk Assessments assess the nature and quality of the child’s relationships to his or her birth parents and assess the risk and effect on the child should the parent(s) have contact or visitation with the child. A risk assessment explores the child’s capacity for visitation with their birth parent(s) and whether it is in the child’s best interest. Risk assessments also assess emotional and psychological risks or benefits to the contact or visitation between the child and parent.
HHSA request the approval of this Second Amendment, which adds additional funding to cover the costs of the newly added Risk Assessment services.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process/Vendor Performance
This Agreement is being sought through a Sole Source.
The Department confirms UCD CAARE Center has performed satisfactorily on the current agreement.
The Department confirms UCD CAARE Center has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 5,000
- Amount budgeted for expenditure:
- $ 5,000
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 10,000
Source of Funds for this Expenditure
- CWS Realignment
- $5,000
Further explanation as needed:
No general funds are required by this action. These services will be funded by CWS Realignment. The action increases the contract maximum by $5,000 for a total of $15,000 for the period of the January 1, 2022 through June 30, 2023. The amount of $5,000 is included in the HHSA adopted budget for fiscal year 2022-23. The related funding will be included in the requested budget process for future fiscal years.
The following is the breakdown of funding for this agreement.
The following is the breakdown of funding for this agreement.
| CFDA | Fiscal Year 2021-22 January 1, 2022 through June 30, 2022 |
Fiscal Year 2022-23 July 1, 2022 through June 30, 2023 |
Total |
| #93.558 | $5,000 | $10,000 | $15,000 |
The agreement also includes three (3) one-year extension options for 2023-24, 2024-25 and 2025-26 in an amount less than or equal to $10,000 per fiscal year.
| Option Year/ Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Agreement Lifetime Maximum Per OY/FY |
| OY/FY 2023-24 | On or before June 30, 2024 |
Less than or equal to $10,000 | Less than or equal to $25,000 |
| OY/FY 2024-25 | On or before June 30, 2025 |
Less than or equal to $10,000 | Less than or equal to $35,000 |
| OY/FY 2025-26 | On or before June 30, 2026 |
Less than or equal to $10,000 | Less than or equal to $45,000 |
In no event shall the term of the Agreement extend beyond June 30, 2026 nor shall the total contract maximum exceed the amount of FORTY-FIVE THOUSAND DOLLARS ($45,000), unless otherwise agreed to in writing by the Parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors. County shall have the right to withdraw its option letter should the rate adjustments set by Contractor exceed the funds available for this Agreement, provided that County provides written notice to Contractor.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | Tom Haynes | 10/14/2022 11:29 AM |
| County Counsel | Hope Welton | 10/14/2022 11:31 AM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 08/17/2022 11:19 AM
- Final Approval Date:
- 10/14/2022