Authorize the Yolo County Procurement Manager to execute the sixth amendment to Agreement No. 19-16 with CommuniCare Health Centers, Inc. to extend the term of the agreement through June 30, 2023, and add funding in an amount not to exceed $36,000 for a new contract maximum of $303,041 for the period of July 1, 2018, through June 30, 2023, for the provision of providing secure, supervised toxicology specimen collection for County referred Child Welfare clients. (No general fund impact) (Sullivan)

Authorize the Yolo County Procurement Manager to execute the sixth amendment to Agreement No. 19-16 with CommuniCare Health Centers, Inc. to extend the term of the agreement through June 30, 2023, and add funding in an amount not to exceed $36,000 for a new contract maximum of $303,041 for the period of July 1, 2018, through June 30, 2023, for the provision of providing secure, supervised toxicology specimen collection for County referred Child Welfare clients.

The sixth amendment will enable the Health and Human Services Agency (HHSA) to continue securing supervised toxicology specimen collections for County referred Child Welfare Services clients who are being asked to drug test prior to a case being referred to the Juvenile Court and for parents under investigation by Child Welfare Services where substance abuse related allegations of abuse/neglect have been made.

HHSA believes it is in the best interest of the County to extend this contract from the previous contract period based on satisfactory service and to avoid the interruption of County business. A formal solicitation for these services is in process to secure these services for a start date of July 1, 2023.

In compliance with the County's Procurement Policy, the competitive selection process originally used for this agreement was “Informal Quotes”. Four potential vendors were contacted by Child Welfare Services staff regarding quotes for the provision of these services. Two potential vendors did not respond to HHSA’s overtures. Two potential vendors responded, CommuniCare and Cache Creek Lodge. Of these, CommuniCare’s quote was significantly less than Cache Creek’s quote. However, while Cache Creek Lodge provided a quote, they indicated they were not interested in providing these services due to capacity and commitments made to the Yolo County Probation Department. 

In fiscal year 2020-21, the contract rates increased due to increased cost of services for collections performed during the COVID-19 pandemic. Due to these increased costs, the total amount of the contract and value of the services exceed the permissible amounts for procurement via Informal Quotes as provided by the Yolo County Procurement Policy. Thus, on or about June 2, 2020, the Yolo County Procurement Manager approved a single source procurement for these services.

The Department confirms CommuniCare Health Center has performed satisfactorily on the current agreement. Thus, pursuant to the authority provided to the Yolo County Procurement Manger as the Yolo County Purchasing Agent under the current Yolo County Procurement Policy, the Procurement Manger has determined that it is in the best interest of the County to extend this Agreement, based on satisfactory service and to avoid the interruption of County business.