Consent-Health & Human Services # 31.
Board of Supervisors
- Meeting Date:
- 11/22/2022
- Brief Title
- Third Amendment for CalWORKs Housing Support
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Tanya Provencher, Service Center Branch Director, Health and Human Services Agency, x2707
Supervisorial District Impact:
Countywide
Subject
Approve third amendment to Lease Agreement No. 19-274 with Yolo County Housing (YCH) to add funding in the amount of $50,000 for 2022-23 for a new maximum payment obligation of $1,420,490.60 to provide housing support to CalWORKs referred families experiencing homelessness. (No general fund impact) (Sullivan)
Recommended Action
- Approve third amendment to Lease Agreement No. 19-274 with Yolo County Housing Authority (YCHA) to add funding in the amount of $50,000 for 2022-23 for a new maximum payment obligation of $1,420,490.60 to provide housing support to CalWORKs referred families experiencing homelessness; and
- Increase the delegated authority for the Director of the Yolo County Health and Human Services Agency or her/his designee to 1) exercise an optional year extension from $635,448 to a maximum of $685,448 for fiscal year 2023-24 and 2) issue related option year notices. Please see Exhibit B of Att. A. Third Amendment.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
On or about December 17, 2019, the County entered into Lease Agreement No. 19-274 with Yolo County Housing (YCH) to provide a master lease agreement with Portale Properties, LLC for 12 units in the Merkley Apartment complex for availability to CalWORKs homeless families as referred by the Yolo County CalWORKs program. These units meet livable standards pursuant to the American with Disabilities Act (ADA). YCH has been providing full-scope property management services, ongoing site maintenance, tenant relations and are located in Woodland and West Sacramento. The Yolo County CalWORKs program has been providing case management services for CalWORKs homeless families that reside in the Merkley apartment complex; provides financial support services, and has paid YCH on behalf of the tenants.
On or about April 12, 2022, the County and YCH amended the agreement to extend the services through June 30, 2023; add funding for fiscal year 2022-23; and added an optional extension for fiscal year 2023-24 to continue providing housing support to CalWORKs families experiencing homelessness.
On or about August 30, 2022, the County and YCH further amended the agreement to provide housing support for up to twenty-two (22) CalWORKs families experiencing homelessness by adding an additional 10 service units to the current agreement with YCH. The amendment also increased monthly rental and property management fees as needed to continue providing these services.
HHSA now requests approval of this amendment which adds $50,000 to the contract budget for fiscal year 2022-23 and the available optional extension for extraordinary maintenance/emergency repairs and other related expenses associated with client occupancy that exceed normal wear and tear. These costs were originally contemplated in the underlying lease agreement but were inadvertently left out of the contract budget. YCH shall provide an estimate to County of these costs prior to initiating work. County shall provide written permission prior to the commencement of any work by YCH.
Performance Measures are not applicable to this agreement.
On or about April 12, 2022, the County and YCH amended the agreement to extend the services through June 30, 2023; add funding for fiscal year 2022-23; and added an optional extension for fiscal year 2023-24 to continue providing housing support to CalWORKs families experiencing homelessness.
On or about August 30, 2022, the County and YCH further amended the agreement to provide housing support for up to twenty-two (22) CalWORKs families experiencing homelessness by adding an additional 10 service units to the current agreement with YCH. The amendment also increased monthly rental and property management fees as needed to continue providing these services.
HHSA now requests approval of this amendment which adds $50,000 to the contract budget for fiscal year 2022-23 and the available optional extension for extraordinary maintenance/emergency repairs and other related expenses associated with client occupancy that exceed normal wear and tear. These costs were originally contemplated in the underlying lease agreement but were inadvertently left out of the contract budget. YCH shall provide an estimate to County of these costs prior to initiating work. County shall provide written permission prior to the commencement of any work by YCH.
Performance Measures are not applicable to this agreement.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process/Vendor Performance
Per the Yolo County Procurement Policy dated January 1, 2019, the services included in this agreement are exempt from the competitive selection process, as this agreement is with a local government entity.
The Department confirms Yolo County Housing Authority has performed satisfactorily on the current agreement.
The Department confirms Yolo County Housing Authority has performed satisfactorily on the current agreement.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 50,000
- Amount budgeted for expenditure:
- $ 50,000
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 685,448
Source of Funds for this Expenditure
- CalWORKs
- $50,000
Further explanation as needed:
No general funds are required by this action. The total amount of this action is $50,000 for the period of October 15, 2019 through June 30, 2023. These services will be funded by CalWORKs. The amount of $50,000 is included in the HHSA adopted budget for fiscal year 2022-23. The related funding will be included in the requested budget process for future fiscal years.
The following is the breakdown of funding for this agreement.
| FY= Fiscal Year |
FY 2019-20 October 15, 2019 through June 30, 2020 |
FY 2020-21 July 1, 2020 through June 30, 2021 |
FY 2021-22 July 1, 2021 through June 30, 2022 |
FY 2022-23 July 1, 2022 through June 30, 2023 |
Total |
| CFDA #93.558 |
|||||
| Lease (12 Merkley units) |
$153,600 8-month lease November 2019 through June 2020 |
$230,400 12-month lease July 2020 through June 2021 |
$230,400 12-month lease July 2021 through June 2022 |
$280,800 12-month lease July 2022 through June 2023 |
$895,200.00 |
| Lease (10 Sal’s units) | $0 | $0 | $0 | $267,000 12-month lease July 2022 through June 2023 |
$267,000.00 |
| Staff Time | $0 | $0 | $0 | $87,648 | $87,648 |
| Start-Up | $120,642.60 | $0 | $0 | $0 | $120,642.60 |
| Extraordinary Maintenance/Emergency Repairs | $0 | $0 | $0 | $50,000 | $50,000 |
| Total | $274,242.60 | $230,400 | $230,400 | $685,448 | $1,420,490.60 |
The agreement also includes one (1) optional extension for FY 2023-24 in an amount less than or equal to $635,448.
| Option Year/ Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Agreement Lifetime Maximum Per OY/FY |
| OY/FY 2023-24 | On or before June 30, 2024 |
Less than or equal to $685,448 | Less than or equal to $2,105,938.60 |
In no event shall the term of the Agreement extend beyond June 30, 2024 nor shall the total contract maximum exceed the amount of TWO MILLION ONE HUNDRED FIVE THOUSAND NINE HUNDRED THIRTY-EIGHT DOLLARS AND SIXTY CENTS ($2,105,938.60) otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | Tom Haynes | 11/08/2022 10:05 AM |
| County Counsel | Hope Welton | 11/08/2022 10:09 AM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 10/14/2022 10:39 AM
- Final Approval Date:
- 11/08/2022