Approve agreement with the Sacramento County Office of Education to provide re-entry services through the Yolo County Day Reporting Centers for the period of July 1, 2023 to June 30, 2026 for a total contract amount not to exceed $2,616,763.84. (No general fund impact) (Fruchtenicht/Gabor)

Since 2013, Yolo County has contracted with the Sacramento County Office of Education (SCOE) to provide re-entry services for County probationers and State parolees. These services are provided through Day Reporting Centers (DRC) in Woodland and West Sacramento, and the Yolo County Jail, with the goal of reducing recidivism by successfully reintegrating offenders back into the community.

With the current contract for DRC services ending on June 30, 2023, the Community Corrections Partnership (CCP) formed an ad hoc subcommittee on February 14, 2022 to develop a Request for Proposals (RFP). The DRC RFP Ad Hoc Subcommittee, made up of representatives from the Sheriff’s Office, Probation Department and Health & Human Services Agency, met multiples times over the summer and prepared an RFP (excerpt found in Exhibit A of the Agreement) which was released on September 12, 2022. Five prospective agencies expressed interest and ultimately three proposals were submitted. Proposals were evaluated by representatives from the Probation Department, Sheriff’s Office, District Attorney’s Office and Health & Human Services Agency. Based on the collective scores of those evaluations, SCOE was selected as the next provider of DRC services.

Representatives from the Probation Department and the Sheriff’s Office then worked with SCOE to refine the Scope of Work (found in Exhibit B of the Agreement) to outline expectations, roles and responsibilities in providing DRC services. Of note, operational changes (some of which have already been implemented) in the new contract include:

The parties also refined the budget for the new contract period (found in Exhibit B of the Agreement) which provides a comparison of the current contract and future fiscal years line items. For the last five years, SCOE’s total budget amount remained at $620,000 for each year. While the new contract budget for year 1 results in a 31% increase at $810,210, that should be viewed in the context that there were no inflation escalations in the last five years. Going forward, SCOE has factored in an approximate 7% annual inflation escalator. Additionally, the new budget reflects an increase in the number of participants and the costs to provide sub-contracted and Court-ordered programs such as Batterer Intervention, Driving Under the Influence and Substance Use Disorder, which have increased markedly. Finally, it should be noted that while the budget outlines maximum anticipated costs, SCOE is ultimately only reimbursed for actual costs.

During its April 10, 2023 meeting, the CCP approved SCOE's Scope of Work and Budget for inclusion in a new contract for DRC services, starting July 1, 2023, and voted to refer the Agreement to the Board of Supervisors for approval.

Community Corrections Partnership
Procurement
County Counsel

Request for Proposals (RFP) Service Requested: Adult Day Reporting Center

Evaluation Criteria Included in RFP

Vendor Performance
The Probation Department confirms SCOE has performed satisfactorily on the current agreement.