Approve sixth amendment to Agreement No. 18-256 with CommuniCare Health Centers, Inc. to extend the term of the agreement through December 31, 2023, and add funding in the amount of $100,000, for a new contract maximum of $977,440, for the period of September 1, 2018 through December 31, 2023 and to update and clarify language in the Agreement, for the provision of Building and Strengthening Protective Factors services. (No general fund impact) (Sullivan)

Approve sixth amendment to Agreement No. 18-256 with CommuniCare Health Centers, Inc. to add extend the term of the agreement through December 31, 2023, and add funding in the amount of $100,000, for a new contract maximum of $977,440, for the period of September 1, 2018 through December 31, 2023 and to update and clarify language in the Agreement, for the provision of Building and Strengthening Protective Factors services.

Yolo County is mandated by statute to provide reunification services, such as parent education classes, for parents whose children have been removed from the home.  The County is also mandated to provide preventive services for families whose children are at immediate risk of being removed from the home.  These services often include parent education classes or other services that build protective factors.

On or about November 20, 2018, the County entered into an Agreement with CommuniCare Health Centers, Inc. CommuniCare is a local organization providing protective factor services in both Woodland and West Sacramento to both our English and Spanish speaking families. The services provided by CommuniCare have met the unique needs of the Child Welfare Service program meet the court-ordered standards for mandated services prescribed in the California Welfare and Institution Codes.  CommuniCare staff have worked closely with Child Welfare Services to link case plan objectives and service component outcomes.

This sixth amendment extends the Agreement through December 31, 2023; adds funding in the amount of $100,000 for Fiscal Year 2023-24, and updates and clarifies language in the Agreement.

HHSA believes it is the best interest of the County to extend this agreement from the previous contract period based on satisfactory service and to avoid the interruption of County business. A formal procurement for these services is planned for early FY2023-24.

The Procurement Manager and HHSA request approval of this amendment to ensure these vital services can continue until a formal Request for Proposal (RFP) can be released for a new contract start date of January 1, 2024.

Performance Measures included in this Agreement are as follows:
The Performance Measures were included in the underlying Agreement and are not being revised at this time (See Att. B. Performance Measures)

HHSA confirms CommuniCare Health Centers, Inc. has performed satisfactorily under this agreement. The service provider continues to accept referrals provided by the agency and meets the needs of children and families served.

County Counsel has approved this Agreement as to form.
Department of General Services, Procurement Division

On April 23, 2018, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community-based organizations to provide Building and Strengthening Protective Factors services. The RFP was open for 44 days (just over 6 weeks), and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on May 3, 2018.  Bidders were offered the opportunity to submit proposals via the electronic BidSync system or by dropping off a paper proposal directly at HHSA.

HHSA received 4 proposal(s) from this solicitation. A Proposal Review Committee was formed that included 3 HHSA employees from 1 HHSA branches. The proposal submitted by CCHC was selected as the top choice by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services. 

Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.

Request for Proposals (RFP) Service Requested:
Building & Strengthening Protective Factors.

Evaluation Criteria Included in RFP

Bids Received

HHSA confirms CommunniCare Health Center, Inc. has performed satisfactorily under this agreement. Thus, pursuant to the authority provided to the County Procurement Manager as the County Purchasing Agent under the current Yolo County Procurement Policy, the Procurement Manger has determined that it is in the best interest of the County to extend this Agreement, based on satisfactory service and to avoid the interruption of County business.  A formal solicitation for these services is planned to be released early FY 2023-24 for a targeted contract start date of January 1, 2024.