Consent-Law & Justice Services # 45.
Board of Supervisors
Sheriff-Coroner/Public Administrator
- Meeting Date:
- 07/25/2023
- Brief Title
- Amendment to the Inmate Communications Services Contract
From:
Tom A. Lopez, Sheriff-Coroner-Public Administrator, Yolo County Sheriff's Office
Staff Contact:
Matthew Davis, Undersheriff, Yolo County Sheriff's Office, x5395
Supervisorial District Impact:
Countywide
Subject
Approve amendment to the revenue contract with Inmate Calling Solutions for the provision of Inmate Communication Services to individuals incarcerated at the Yolo County Detention Center. (No general fund impact) (Lopez/Davis)
Recommended Action
Approve amendment to the revenue contract with Inmate Calling Solutions for the provision of Inmate Communication Services to individuals incarcerated at the Yolo County Detention Center.
Strategic Plan Goal(s)
 |
Safe Communities |
Reason for Recommended Action/Background
In May 2022, the Sheriff's Office initiated an RFP process to select a vendor for the provision of inmate communication services. The Office received four responses to the RFP, and Inmate Calling Solutions (ICS) was selected as the preferred vendor. ICS's proposal included the installation, operation, and maintenance of three key inmate communication systems: Inmate Telephones, Video Visitation, and Tablets. The Board of Supervisors approved the revenue agreement for these services on May 23, 2023. After the agreement was returned to ICS, it was determined that the date spans listed in Section VI: "Minimum Annual Guarantee" needed updating based on the agreement's effective date of June 1, 2023. This amendment changes the date span from the 15th of March to the 15th of June in Paragraph A, and the 1st of March to the 1st of June and the 28th of February to the 31st of May in Paragraph B. April 15th has also been changed to June 15th in Paragraph B.
Board approval of the amendment is now requested.
Board approval of the amendment is now requested.
Collaborations (including Board advisory groups and external partner agencies)
Yolo County Counsel has reviewed the contract and amendment and has approved as to form. County Purchasing assisted with the RFP for inmate communications services and selection of a new vendor.
Competitive Bid Process/Vendor Performance
The competitive bid for these services has already occurred.
Fiscal Impact
No Fiscal Impact
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 0
- Amount budgeted for expenditure:
- $
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $
Source of Funds for this Expenditure
- Revenue Agreement
- $95,000
Further explanation as needed:
This is an amendment to a revenue contract and no County funds or Inmate Welfare Funds are being expended. The revenue received from commission paid by the vendor to the Yolo County Sheriff's Office is budgeted in the pending FY 2023-24 Inmate Welfare budget. The revenue received will assist in funding programs that benefit the education and welfare of the inmates incarcerated at the Yolo County detention facilities.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Matt Davis | Matt Davis | 07/07/2023 11:12 AM |
| Tom Lopez | Tom Lopez | 07/10/2023 09:41 AM |
| Financial Services | mrobertson | 07/10/2023 10:24 AM |
| County Counsel | Hope Welton | 07/10/2023 12:08 PM |
- Form Started By:
- Selena Hobbs
- Started On:
- 06/28/2023 09:04 AM
- Final Approval Date:
- 07/11/2023