Consent-Health & Human Services # 22.
Board of Supervisors
- Meeting Date:
- 01/09/2024
- Brief Title
- Fourth Amendment to Yolo County Children's Alliance Agreement
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Karleen Jakowski, Assistant Director, Health and Human Services Agency, x2978
Supervisorial District Impact:
Countywide
Subject
Approve fourth amendment to Agreement No. PO 4165 with Yolo County Children’s Alliance to add funding in the amount of $2,423 for 2023, for a new contract maximum of $215,725, for the period of January 1, 2022, through December 31, 2023, for the provision of homeless services and emergency shelter services through the Community Services Block Grant. (No general fund impact) (Sullivan)
Recommended Action
Approve fourth amendment to Agreement No. 4165 with Yolo County Children’s Alliance to add funding in the amount of $2,423, for 2023, for a new contract maximum of $215,725, for the period of January 1, 2022, through December 31, 2023, for the provision of homeless services and emergency shelter services through the Community Services Block Grant (CSBG).
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
The Community Services Block Grant (CSBG) is funding administered by the federal government that is dedicated to assisting local communities combat poverty.
The CSBG assists the County to fulfill its obligation to address and operate community-based programs designed to reduce poverty, revitalize low-income communities, and empower low-income families and individuals within Yolo County's service area to achieve greater self-sufficiency by implementing priorities identified in the County's CSBG Community Action Plan.
These service areas are listed in order of priority as identified by a community needs assessment. Therefore, the County allocates the largest portion of the budget toward housing and homeless services.
The CSBG assists the County to fulfill its obligation to address and operate community-based programs designed to reduce poverty, revitalize low-income communities, and empower low-income families and individuals within Yolo County's service area to achieve greater self-sufficiency by implementing priorities identified in the County's CSBG Community Action Plan.
These service areas are listed in order of priority as identified by a community needs assessment. Therefore, the County allocates the largest portion of the budget toward housing and homeless services.
- Housing and Homeless Services-- finding and keeping safe, decent and affordable housing. According to the results of the needs assessment, priorities within the housing and homeless services categories include housing navigation assistance, eviction prevention assistance such as help with paying rent and/or utilities, supportive services to assist persons maintain their permanent housing, and transitional/bridge housing.
- Employment Assistance-- assisting with employer engagement and recruitment, providing job placement assistance and skills training.
- Emergency Assistance-- meeting the immediate needs of food, shelter, clothing and protection from violence. Priorities within this category include emergency shelter beds for persons and families experiencing homelessness, meals for food insecure persons and families, as well as safety from crime and domestic violence.
- Education -- priorities within this category include providing adult education programs, English as second language classes, life skills training, literacy classes, career/technical education assistance, K-12 retention and persistence.
The County received additional CSBG funding in the amount of $3,721. The use of the funding was decided on by the Community Services Action Board (CSAB). The CSAB agreed to split the funding up between the two current providers currently receiving CSBG funds.
Performance Measures included in this Agreement are as follows:
The Performance Measures were included in the underlying Agreement and are not being revised at this time (See Att. B. Performance Measures)
Performance Measures included in this Agreement are as follows:
The Performance Measures were included in the underlying Agreement and are not being revised at this time (See Att. B. Performance Measures)
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Department of General Services, Procurement Division
Department of General Services, Procurement Division
Competitive Bid Process/Vendor Performance
On September 22, 2021, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community-based organizations to provide Community Services Block Grant (CSBG) Services to low-income residents. A Pre-Proposal conference was held on October 1, 2021, and the RFP was open for 37 days. HHSA received two proposal(s) from this solicitation. The proposals submitted by Yolo Wayfarer Center dba Fourth and Hope and Yolo County Children's Alliance were evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional Information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Services Requested:
Additional Information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Services Requested:
- Community Services Block Grant (CSBG) Services to low-income residents.
- Evaluation Criteria Included in RFP
- Company overview (40 points)
- Experience and past performance (155 points)
- Approach to Project (120 points)
- Impact to the Community/Alignment to Community Needs Assessment and Community Action Plan (150 points)
- Budget Proposal (50 points)
- Quality Assurance and Oversight (30 points)
- Outputs and Outcome Measures (60 points)
| Bidder | Bid |
| Yolo Wayfarer Center dba Fourth and Hope | $53,539 |
| Yolo County Children’s Alliance | $100,000 |
HHSA confirms Yolo County Children’s Alliance has performed satisfactorily under this agreement. In the first six months of calendar year 2023, the provider had 68 individuals exit to permanent housing; 174 individuals increased their income or maintained their non-cash benefits, and 14 individuals increased their income.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 2,423
- Amount budgeted for expenditure:
- $ 2,423
- Additional expenditure authority needed:
- $ 0
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- CSBG Regular Funds
- $2,423
Further explanation as needed:
No general funds are required by this action. These services will be funded by CSBG Regular funds. The action increases the contract maximum by $2,423 for a total of $215,725 for the period of January 1, 2022 through December 31, 2023. The amount of $2,423 is included in the HHSA Adopted budget for FY2022-23.
The following is the breakdown of funding for this agreement.
The following is the breakdown of funding for this agreement.
| CFDA 93.569 | CSBG Regular Funds | CSBG Discretionary Funds | Total |
| CY2022 January 1,2022 through December 31, 2022 |
$100,000 | $0 | $100,000 |
| CY2023 January 1,2023 through December 31, 2023 |
$102,423 | $0 | $102,423 |
| Term June 15, 2022 through May 31, 2023 |
$0 | $13,302 | $13,302 |
| Total | $202,423 | $13,302 | $215,725 |
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | mrobertson | 12/04/2023 02:33 PM |
| County Counsel | Hope Welton | 12/04/2023 02:41 PM |
| Cindy Perez | Cindy Perez | 12/04/2023 03:00 PM |
- Form Started By:
- Laura Checa
- Started On:
- 09/20/2023 03:28 PM
- Final Approval Date:
- 12/04/2023