Consent-Health & Human Services # 24.
Board of Supervisors
- Meeting Date:
- 01/09/2024
- Brief Title
- Agreement with OLE Health dba CommuniCare OLE
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Samantha Fusselman, Adult and Aging Branch Director, Health and Human Services Agency, x2492
Supervisorial District Impact:
Countywide
Subject
Approve agreement with Ole Health dba CommuniCare OLE in the amount of $1,500,000 for the period of January 1, 2024 through June 30, 2026 for the provision of Integrated Behavioral Health Services (IBHS). (No general fund impact) (Sullivan)
Recommended Action
- Approve agreement with Ole Health dba CommuniCare OLE in the amount of $1,500,000 for the period of January 1, 2024 through June 30, 2026 for the provision of Integrated Behavioral Health Services (IBHS); and
- Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to: 1) exercise optional year extensions up to $600,000 per fiscal year for fiscal years 2026-27 and 2027-28 and 2) issue related option year notices. Please see Section III of Att. A. Agreement.
Strategic Plan Goal(s)
 |
Thriving Residents |
 |
Safe Communities |
Reason for Recommended Action/Background
The Integrated Behavioral Health Services (IBHS) program will provide culturally responsive outreach and referral services to Yolo County Latino/Hispanic residents, particularly farmworkers, and those with health issues, mental health illnesses, and/or substance use issues. While serving the entire Latino community, the program shall also demonstrate a targeted outreach effort to Latino men/heads of household. In addition, this program should develop relationships between consumers of services, support partners, families, various service providers, and the community. This program will also provide integrated behavioral health services that decrease the cost to county and providers for uninsured individuals, reduce mental health hospitalizations and length of hospital stays for the target population, improve the quality of life and independence for target population clients, expand the target population’s input on programmatic structure, outreach, and treatment activities, and reduce stigma with increased service penetration rates in the Latino community
Performance Measures included in this Agreement are as follows:
The Performance Measures associated with this Agreement are included in Attachment A, Exhibit E
Performance Measures included in this Agreement are as follows:
The Performance Measures associated with this Agreement are included in Attachment A, Exhibit E
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Department of General Services, Procurement Division.
Department of General Services, Procurement Division.
Competitive Bid Process/Vendor Performance
On August 22, 2023, the County via the Department of General Services, Procurement Division (DGS-Procurement) [formerly Department of Financial Services, Procurement Division] issued a Request for Proposal (RFP) on behalf of the Health and Human Services Agency (HHSA) for Integrated Behavioral Health Services for Latino Community and Families. The solicitation was open for 42 days, (6 weeks). On September 12, 2023, DGS and HHSA offered potential bidders an opportunity to ask questions during a bidder’s conference.
The County received 3 proposal(s) from this solicitation. DGS reviewed the proposals for minimum requirements and 2 proposals were moved forward to the Review Committee, comprised of three (3) HHSA Staff.
The Review Committee evaluated the proposals and determined that the proposal submitted by Ole Health dba CommuniCare OLE met all the required qualifications necessary to successfully provide these services. On November 15, 2023, the County issued an Intent to Award letter.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the solicitation evaluation criteria.
Evaluation Criteria Included in RFP
The County received 3 proposal(s) from this solicitation. DGS reviewed the proposals for minimum requirements and 2 proposals were moved forward to the Review Committee, comprised of three (3) HHSA Staff.
The Review Committee evaluated the proposals and determined that the proposal submitted by Ole Health dba CommuniCare OLE met all the required qualifications necessary to successfully provide these services. On November 15, 2023, the County issued an Intent to Award letter.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the solicitation evaluation criteria.
Evaluation Criteria Included in RFP
- Company overview (10 points)
- Experience and past performance (43 points)
- Responsiveness/Responsibility (5 points)
- Approach to Project (20 points)
- Quality Assurance and Oversight (8 points)
- Outputs and Outcome Measures (5 points)
- Reasonableness of Cost (9 points)
Bids Received
| Bidder | Bid |
| OLE Health dba CommuniCare OLE | $1,499,806.63 |
| RISE, Inc. | $157,503 |
| Better Decisions Counseling | Disqualified |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 300,000
- Amount budgeted for expenditure:
- $ 300,000
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 600,000
Source of Funds for this Expenditure
- MHSA
- $300,000
Further explanation as needed:
No general funds are required by this action. These services will be funded by MHSA. The total amount of this action is $1,500,000 for the period of January 1, 2024 through June 30, 2026. The amount of $300,000 is included in the HHSA Adopted budget for fiscal year 2023-24. The related funding will be included in the requested budget process for future fiscal years.
The following is the breakdown of funding for this agreement.
The following is the breakdown of funding for this agreement.
| Fiscal Year 2023-24 January 1, 2024 Through June 30, 2024 |
Fiscal Year 2024-25 July 1, 2024 through June 30, 2025 |
Fiscal Year 2025-26 July 1, 2025 through June 30, 2026 |
Total |
| $300,000 | $600,000 | $600,000 | $1,500,000 |
This Agreement also includes 2 one-year optional extensions for Fiscal Years 2026-27 and 2027-28 in an amount less than or equal to $600,000 per fiscal year.
| Option Year/ Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Agreement Lifetime Maximum Per OY/FY |
| OY/FY 2026-27 | On or before June 30, 2027 |
Less than or equal to $600,000 |
Less than or equal to $2,100,000 |
| OY/FY 2027-28 | On or before June 30, 2028 |
Less than or equal to $600,000 |
Less than or equal to $2,700,000 |
In no event shall the term of the Agreement extend beyond June 30, 2028, nor shall the total contract maximum exceed the amount of TWO MILLION SEVEN HUNDRED THOUSAND DOLLARS ($2,700,000), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Financial Services | mrobertson | 12/21/2023 08:38 AM |
| County Counsel | Hope Welton | 12/21/2023 11:22 AM |
| Cindy Perez | Cindy Perez | 01/04/2024 09:17 AM |
- Form Started By:
- Kimberly Mayfield
- Started On:
- 11/29/2023 07:21 AM
- Final Approval Date:
- 01/04/2024