Approve second amendment to Agreement No. 23-162 with Victor Community Support Services to extend the term of the Agreement through June 30, 2025, add funding in the amount of $999,061 for a new contract maximum of $1,998,122; and add one optional extension for 2025-26 for the provision of K-12 School Partnership services to the West Sacramento Catchment Area (Washington Joint Unified School District) in compliance with the new California Advancing and Innovating Medi-Cal (CalAIM). (No general fund impact) (Sullivan)

On or about May 26, 2021, the County issued a competitive solicitation (details in the Competitive Bid Process section, below) to solicit a provider for K-12 School Partnership Services for the West Sacramento Catchment Area (Washington Unified School District.) The Yolo County K-12 School Partnership Program works to expand the historically more limited array of services and supports available to students and to integrate mental health services into the school systems by utilizing an integrated systems model and multi-tiered systems of support.  The goal of this integrated approach is to blend resources, training, systems, data, and practices to improve outcomes for all children and youth. The program also emphasizes prevention, early identification, and intervention of the social, emotional, and behavior needs of students, as well as supports outcomes around preventing the development of mental health challenges in children of all ages, improved linkages to mental health services for children and their families, improved mental health wellness, school engagement, and personal, social, and community stability. The primary goal is to ensure that all school-age youth in Yolo County can access mental health services in a safe, comfortable environment that is familiar to them through an improved school-based service delivery system.

The resulting agreement was awarded to Victor Community Support Services (VCSS) and on November 15, 2021 the County and VCSS entered into Agreement No. 21-265, which provided an initial term of November 15, 2021 through June 30, 2024, with two optional extensions for FY’s 2024-25 ($468,787) and 2025-26 ($468,787).

California Advancing and Innovating Medi-Cal (CalAIM) Initiative
In January 2022, California Department of Health Care Services (DHCS) rolled out the CalAIM initiative aimed to provide broad delivery system program and payment reform across the Medi-Cal system. The goal was transformation of the Medi-Cal delivery system, moving it towards a population health approach that prioritizes prevention and whole person care. Focus shifted from compliance to quality and performance metrics. Specialty Mental Health Services (SMHS) requirements and policies pursuant to the CalAIM initiative were updated, and as a result of these updates, the County was required to revise the terms and conditions in the provider agreements for these services.  In preparation for this system wide change, the County worked closely with CalMHSA who provided the County and other SMHS Medi-Cal counties with technical assistance around the CalAIM initiative. The County received new boilerplate templates from CalMHSA for both DMC/SUD treatment services and SMHS Medi-Cal services that included updated programmatic regulatory requirements and updated billing/claiming requirements.

On or about June 27, 2023, the County and Victor Community Support Services entered into a one-year renewal agreement for the provision of K-12 School Partnership services to the West Sacramento Catchment Area (Washington Joint Unified School District) in an amount of $999,061 for the period of July 1, 2023 through June 30, 2024.

HHSA requests approval of this second amendment which extends the term of the Agreement through June 30, 2025; adds funding for 2024-25 and adds one optional extension for 2025-26.

Performance Measures
The Performance Measures were included in the underlying Agreement and are not being revised at this time (See Att. B. Performance Measures)

HHSA confirms Victor Community Support Services has performed satisfactorily under this agreement. Victor has been providing services to Washington Unified under the K-12 School Partnership since November 2021. During that time, they have submitted satisfactory RBA data reports to HHSA timely as well as completed the required MHSA Demographic reports and MHSSA data reports. They have participated as a collaborative partner with HHSA and Washington Unified to adjust service delivery in response to the district’s needs. Victor participates in several K-12 School Partnership collaboration meetings each month and demonstrates true commitment to serving the students and staff of Washington Unified.

County Counsel has approved this Amendment as to form.
General Services Department, Procurement Division

On May 26, 2021, the County issued a competitive solicitation via a request for proposals (RFP) from qualified community-based organizations to provide K-12 School Partnership Services for the West Sacramento Catchment Area (Washington Unified School District.) The RFP was open for 44 days, just over 6 weeks, and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on June 4, 2021. HHSA received 3 proposals for the West Sacramento Catchment Area.

The proposal submitted by Victor Community Support Services was selected as one of the top choices by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services. 

Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
 

Evaluation Criteria Included in RFP
· Program and Project Approach (55%)
· Administration and Staffing (15%)
· Program/Project Budget and Cost Proposal (5%)
· Reporting Capabilities (5%)
· Compliance Plan Approach (5%)