Consent-Health & Human Services # 27.
Board of Supervisors
- Meeting Date:
- 10/08/2024
- Brief Title
- Second Amendment to Agreement No. 23-80 with CommuniCare OLE-CalWORKs MH
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Tico Zendejas, Service Center Branch Director, Health and Human Services Agency, x8042
Supervisorial District Impact:
Countywide
Subject
Approve second amendment to Agreement No. 23-80 with CommuniCare OLE to extend the term of the agreement through June 30, 2025; and add funding in the amount of $258,000 for 2024-25 for a new contract maximum of $794,975.33 for the period of May 1, 2023 through June 30, 2025; and add rates for 2024-25; and add three optional year extensions for the provision of CalWORKs Mental Health services. (No general fund impact) (Sullivan).
Recommended Action
- Approve second amendment to Agreement No. 23-80 with CommuniCare OLE to extend the term of the agreement through June 30, 2025; and add funding in the amount of $258,000 for 2024-25 for a new contract maximum of $794,975.33 for the period of May 1, 2023 through June 30, 2025; and add rates for 2024-25; and add three optional year extensions for the provision of CalWORKs Mental Health services; and
- Delegate authority to the Director of the Yolo County Health and Human Services Agency, or designee, to: 1) exercise optional year extensions up to $258,000 per fiscal year for fiscal years 2025-26 and 2026-27 and 2027-28 and 2) issue related option year notices. Please see Section III.B.2. of Att. A.
Strategic Plan Goal(s)
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Thriving Residents |
Reason for Recommended Action/Background
California Work Opportunity and Responsibility to Kids (CalWORKs) is a state-wide welfare program that gives cash and services to eligible needy California families. Part of that program is the comprehensive statewide employment and training CalWORKs Employment Services program (CWES Program). The CWES Program provides services to CalWORKs families to help remove barriers to employment. Services may include mental health services in an effort to remove barriers to employment for families and to support family stabilization through the public assistance to work transition.
As a result of a competitive solicitation process CommuniCare Health Centers (details below) was selected to provide Mental Health Services to CalWORKs referred individuals. On or about April 18, 2023, the County and CommuniCare Health Centers entered into Agreement No. 23-80 (“Agreement No. 23-80”) for the provision of CalWORKS Mental Health services. Agreement No. 23-80 provided the County with several optional extensions for future fiscal years (i.e fiscal years 2024-25; 2025-26; 2026-27; and 2027-28).
On or about October 24, 2023, the County, CommuniCare Health Centers, and OLE Health entered into a Consent to Assignment, formally assigning the rights and obligations under Agreement 23-80 from CommuniCare Health Centers to OLE Health dba CommuniCare OLE, effective October 1, 2023.
On or about May 7, 2024, the County exercised its optional extension for fiscal year 2024-25, extending the term of Agreement No. 23-80 through June 30, 2025 and adding funding in the amount of $377,913, since funding for this program had been historically reliable. However, on May 14, 2024 the Governor released details on his “May revise” of the proposed State Budget, recommending to eliminate CalWORKs Mental Health funding for fiscal year 2024-25. Based on this information, the County and CommuniCare OLE agreed to allow the agreement to expire effective June 30, 2024, by modifying the term, reducing the contract budget for fiscal year 2024-25 to $0, and removing all future option years from the agreement.
Subsequently, counties were notified that the final state budget restored the funding allocation but reduced it by 30% statewide.
Now, Health and Human Services Agency (HHSA) staff are requesting approval of this amendment to restore Agreement No. 23-80 and extend services through June 30, 2025 as originally contemplated by the competitive solicitation and original contract award. CalWORKs is a state-wide welfare program that provides cash assistance and supportive services to eligible needy families in California. The services provided under this agreement help participants overcome barriers to self-sufficiency, support family stability and wellness, and reduce future reliance on public programs. Services include mental health and substance use disorder services and family counseling.
Performance Measures
Performance Measures were included in the Agreement No. 23-80 (see Attachment B) and are not being revised at this time. In FY 2023-2024, one hundred seventy-one (171) CalWORKs aided individuals were served by CommuniCare OLE through the CalWORKs Mental Health/Substance Use Disorders program. Services provided included mental treatment, substance use treatment, and family counseling. CommuniCare OLE averaged between 50-70 participants who were actively engaged in mental health services for each quarter per fiscal year.
As a result of a competitive solicitation process CommuniCare Health Centers (details below) was selected to provide Mental Health Services to CalWORKs referred individuals. On or about April 18, 2023, the County and CommuniCare Health Centers entered into Agreement No. 23-80 (“Agreement No. 23-80”) for the provision of CalWORKS Mental Health services. Agreement No. 23-80 provided the County with several optional extensions for future fiscal years (i.e fiscal years 2024-25; 2025-26; 2026-27; and 2027-28).
On or about October 24, 2023, the County, CommuniCare Health Centers, and OLE Health entered into a Consent to Assignment, formally assigning the rights and obligations under Agreement 23-80 from CommuniCare Health Centers to OLE Health dba CommuniCare OLE, effective October 1, 2023.
On or about May 7, 2024, the County exercised its optional extension for fiscal year 2024-25, extending the term of Agreement No. 23-80 through June 30, 2025 and adding funding in the amount of $377,913, since funding for this program had been historically reliable. However, on May 14, 2024 the Governor released details on his “May revise” of the proposed State Budget, recommending to eliminate CalWORKs Mental Health funding for fiscal year 2024-25. Based on this information, the County and CommuniCare OLE agreed to allow the agreement to expire effective June 30, 2024, by modifying the term, reducing the contract budget for fiscal year 2024-25 to $0, and removing all future option years from the agreement.
Subsequently, counties were notified that the final state budget restored the funding allocation but reduced it by 30% statewide.
Now, Health and Human Services Agency (HHSA) staff are requesting approval of this amendment to restore Agreement No. 23-80 and extend services through June 30, 2025 as originally contemplated by the competitive solicitation and original contract award. CalWORKs is a state-wide welfare program that provides cash assistance and supportive services to eligible needy families in California. The services provided under this agreement help participants overcome barriers to self-sufficiency, support family stability and wellness, and reduce future reliance on public programs. Services include mental health and substance use disorder services and family counseling.
Performance Measures
Performance Measures were included in the Agreement No. 23-80 (see Attachment B) and are not being revised at this time. In FY 2023-2024, one hundred seventy-one (171) CalWORKs aided individuals were served by CommuniCare OLE through the CalWORKs Mental Health/Substance Use Disorders program. Services provided included mental treatment, substance use treatment, and family counseling. CommuniCare OLE averaged between 50-70 participants who were actively engaged in mental health services for each quarter per fiscal year.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Department of General Services, Procurement Division.
Department of General Services, Procurement Division.
Competitive Bid Process/Vendor Performance
On November 3, 2022, the County via the Department of General Services, Procurement Division (GSD-Procurement) issued a Request for Proposal (RFP) on behalf of the Health and Human Services Agency (HHSA) for Mental Health Services for California Work Opportunity and Responsibility to Kids Employment Services (CWES) clients. The solicitation was open for 62 days, just over 9 weeks. On December 13, 2022, GSD-Procurement and HHSA offered potential bidders an opportunity to ask questions during a bidder’s conference. The County received 1 proposal(s) from this solicitation. GSD-Procurement reviewed the proposal for minimum requirements and moved the proposal forward to the RFP Review Committee, comprised of three HHSA staff. The RFP Review Committee evaluated the proposal submitted by CommuniCare Health Centers (now doing business as CommuniCare OLE) and determined it met all the required qualifications necessary to successfully provide these services. On March 8, 2023 the County issued an Intent to Award letter.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the solicitation evaluation criteria.
Evaluation Criteria Included in RFP
Additional information regarding the Competitive Bid Process is provided below, including a summary of the solicitation evaluation criteria.
Evaluation Criteria Included in RFP
- Qualifications & Experience (30 points)
- Description of Vendor Operations (15 points)
- Proposer’s Approach to Project (25 points)
- Demonstrated Competence/Past Performance (5 points)
- Responsiveness and Responsibility (5 points)
- Quality and Completeness of Submitted Proposal (10 points)
- Financial Stability (10 points)
Bids received
| Bidder | Bid |
| CommuniCare Health Centers (now dba CommuniCare OLE) | $1,273,650 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 258,000
- Amount budgeted for expenditure:
- $ 258,000
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 258,000
Source of Funds for this Expenditure
- CalWORKs Mental Health
- $258,000
Further explanation as needed:
No general funds are required by this action. These services will be funded by CalWORKS mental health funding. The action increases the contract maximum by $258,000 for a new total of $794,975.33 for the period of May 1, 2023 through June 30, 2025. The amount of $258,000 is included in the HHSA adopted budget for fiscal year 2024-25.
The following is the breakdown of funding for this agreement.
The following is the breakdown of funding for this agreement.
| Fiscal Year 2022-23 May 1, 2023 through June 30, 2023 |
$63,073.33 |
| Fiscal Year 2023-24 July 1, 2023 through June 30, 2024 |
$473,902.00 |
| Fiscal Year 2024-25 July 1, 2024 through June 30, 2025 |
$258,000.00 |
| Total | $794,975.33 |
This Agreement also includes three (3) one-year optional extensions for Fiscal Years 2025-26, 2026-27 and 2027-28 in an amount less than or equal to $258,000 per fiscal year.
| Option Year/ Fiscal Year (OY/FY) |
Revised Agreement Expiration Date Per OY/FY |
Maximum Increased Funding Amount Per OY/FY |
Revised Agreement Lifetime Maximum Per OY/FY |
| OY/FY 2025-26 | On or before June 30, 2026 |
Less than or equal to: $258,000 |
Less than or equal to: $1,052,975.33 |
| OY/FY 2026-27 | On or before June 30, 2027 |
Less than or equal to: $258,000 |
Less than or equal to: $1,310,975.33 |
| OY/FY 2027-28 | On or before June 30, 2028 |
Less than or equal to: $258,000 |
Less than or equal to: $1,568,975.33 |
In no event shall the term of the Agreement extend beyond June 30,2028 nor shall the total contract maximum exceed the amount of ONE MILLION FIVE HUNDRED SIXTY-EIGHT THOUSAND NINE HUNDRED SEVENTY-FIVE DOLLARS AND THIRTY-THREE CENTS ($1,568,975.33) unless otherwise agreed to in writing by the parties and in conformity with the then-current County Procurement Policy.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Tico Zendejas | Tico Zendejas | 09/30/2024 02:30 PM |
| Financial Services | mrobertson | 10/01/2024 01:59 PM |
| County Counsel | Hope Welton | 10/01/2024 02:02 PM |
| Yen Nguyen | Yen Nguyen | 10/03/2024 09:26 AM |
- Form Started By:
- Laura Checa
- Started On:
- 08/16/2024 02:39 PM
- Final Approval Date:
- 10/03/2024