Approve fourth amendment to Agreement No. 19-161, the County's Janitorial Services Contract with Lincoln Training Center, in the amount of $1,298,515 for services through June 30, 2025, and include $50,000 of additional services not to exceed $6,240,935.47 during the entire term of the Agreement. (No general fund impact) (Pistochini)

Approve fourth amendment to Agreement No. 19-161, the County's Janitorial Services Contract with Lincoln Training Center, in the amount of $1,298,515 for services through June 30, 2025, and include $50,000 of additional services not to exceed $6,240,935.47 during the entire term of the Agreement. 

The County's janitorial services' contractor, Lincoln Training Services, provides janitorial services to all County buildings. The contract (Agreement No. 19-161) was awarded in 2019 based on anticipated needs of the County departments at that time for services to be provided through June 30, 2022, with three one-year options to extend the agreement.  The County and Lincoln Training Services had previously amended the Agreement to extend the term to June 30, 2023, and increase the compensation due to changes in the scope of services, such as additional cleaning protocols necessitated by the COVID-19 pandemic. On July 25, 2023, the Board approved the third amendment to extend the contract through June 30, 2024, formalizing the third one-year option and adjusting the maximum amount of the contract to cover the cost of providing services for that year. Costs increased year-on-year due to janitorial wage increases and the costs of materials. Departments continually work with General Services throughout the contract term to identify their desired service levels and increase or decrease their services as their operations require. 

The Board is requested to approve a fourth amendment with Lincoln Training Center in the amount of $1,298,515 for services through June 30, 2025, formalizing the fourth one-year option and adjusting the maximum amount of the contract to cover the cost of providing service for this year including $50,000 of additional services not to exceed $6,240,935.47 during the entire term of the Agreement.

This contract was originally solicited in 2019. While sixty-eight potential proposers reviewed this opportunity, only two proposals were received. Of the two proposals, only one proposal was deemed responsive. Lincoln Training Center's proposal was evaluated and subsequently awarded the contract.