Consent-General Government # 23.
Board of Supervisors
General Services
- Meeting Date:
- 09/10/2024
- Brief Title
- YECA Dispatch Center Capital Improvement
From:
Ryan Pistochini, Director of General Services, General Services Department
Staff Contact:
Chris Rice, Capital Projects Division Manager, General Services Department, x5015
Supervisorial District Impact:
Countywide
Subject
Approve the plans and specifications for the remodel of the County-owned facility housing the Yolo County Emergency Communications Agency; authorize the Director of General Services to approve a construction contract with Broward Builders in the amount of $324,510; and authorize the Director of General Services to approve change orders or contract amendments consistent with applicable charge order limits established in State law, but not to exceed a cumulative total of ten percent (10%) of the total original contract price. (No general fund impact) (Pistochini)
Recommended Action
- Approve the plans and specifications for the remodel of the County-owned facility housing the Yolo County Emergency Communications Agency;
- Authorize the Director of General Services to approve a construction contract with Broward Builders in the amount of $324,510; and
- Authorize the Director of General Services to approve change orders or contract amendments consistent with the applicable change order limits established in State law, but not to exceed a cumulative total of ten percent (10%) of the total original contract price or an amount not to exceed $32,451.
Strategic Plan Goal(s)
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Collaborative Community |
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Robust Economy |
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Operational Excellence |
Reason for Recommended Action/Background
The Yolo Emergency Communications Agency (YECA) is a joint powers authority that provides consolidated 911 dispatch services for the County, the Cities of West Sacramento, Winters, and Woodland, and various fire protection districts. YECA is based out of a county-owned facility at 35 North Cottonwood Street, Woodland. Thus any capital improvement to this facility requires County approval and involvement. YECA is embarking on a multi-year capital improvement plan for the facility, with the first phase being the improvement of the dispatch center operations room. YECA is fully financing this project while the County provides architectural, engineering, procurement and construction support.
The project will involve a complete demolition of the existing dispatch space, allowing the YECA to implement a comprehensive redesign that focuses on enhancing operational efficiency and creating a modern, ergonomic environment for their dispatch personnel. Key components of the remodel includes new HVAC Design, lighting, carpet, paint, and workstations to provide for a more modern, energy-efficient and ergonomically efficient workspace. The 911 Dispatch Center is the heart of our emergency response system. The upgrades are essential to provide the dispatchers with a workspace that supports their critical role in managing emergency calls and coordinating responses. The proposed remodel will not only enhance the functionality of the center but also contribute to the overall well-being of the personnel, reducing stress and fatigue.
The project will involve a complete demolition of the existing dispatch space, allowing the YECA to implement a comprehensive redesign that focuses on enhancing operational efficiency and creating a modern, ergonomic environment for their dispatch personnel. Key components of the remodel includes new HVAC Design, lighting, carpet, paint, and workstations to provide for a more modern, energy-efficient and ergonomically efficient workspace. The 911 Dispatch Center is the heart of our emergency response system. The upgrades are essential to provide the dispatchers with a workspace that supports their critical role in managing emergency calls and coordinating responses. The proposed remodel will not only enhance the functionality of the center but also contribute to the overall well-being of the personnel, reducing stress and fatigue.
Collaborations (including Board advisory groups and external partner agencies)
The General Services Department collaborated with the Yolo Emergency Communications Agency and the County Counsel's Office.
Competitive Bid Process/Vendor Performance
The County conducted a competitive solicitation for bids. The solicitation was published on June 27, 2024, a job walk occurred on July 24, 2024, and the solicitation closed on August 15, 2024. The County received six bids, of which four were determined responsive. No protests were received and the intent to award was issued to Broward Builders.
| Rank | Bidder | Bid Amount |
| 1 | Broward Builders | $324,510.00 |
| 2 | Pride Industries | $406,535.82 |
| 3 | TPM Construction | $469,000.00 |
| 4 | Rodan Builders | $487,000.00 |
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 324,510
- Amount budgeted for expenditure:
- $ 324,510
- Additional expenditure authority needed:
- $ 0
- One-time commitment:
- Yes
Source of Funds for this Expenditure
- YECA Funds
- $324,510
Further explanation as needed:
The YECA Board approved funding for this project at their September 4, 2024. The County will bill YECA for all costs associated with this project.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Ryan Pistochini (Originator) | Ryan Pistochini | 08/30/2024 01:17 PM |
| Financial Services | David Estrada | 09/03/2024 07:17 AM |
| County Counsel | Phil Pogledich | 09/05/2024 12:45 PM |
| Cindy Perez | Cindy Perez | 09/05/2024 12:56 PM |
- Form Started By:
- Ryan Pistochini
- Started On:
- 08/24/2024 07:31 AM
- Final Approval Date:
- 09/05/2024