Consent-Health & Human Services # 30.
Board of Supervisors
- Meeting Date:
- 01/14/2025
- Brief Title
- Agreement with Office of Technology and Solutions for a County Consultant Subject Matter Expert
From:
Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact:
Tony Kildare, Child, Youth & Family Branch Director, Health and Human Services Agency, x2929
Supervisorial District Impact:
Countywide
Subject
Approve and authorize the Chair to sign State Agreement No. 75350125 with the Office of Technology and Solutions Integration in the amount of $984,011.39 for the period of May 1, 2025 through April 30, 2028 for the providing a County Consultant subject matter expert. (No general fund impact) (Sullivan)
Recommended Action
- Approve and authorize the Chair to sign State Agreement No. 75350125 with the Office of Technology and Solutions Integration in the amount of $984,011.39 for the period of May 1, 2025 through April 30, 2028 for the providing a County Consultant subject matter expert;
- Authorize the Yolo County Deputy Director of General Services/Manager of Procurement, or designee, to execute any non-financial extensions or amendments of the Agreement, upon approval as to form by the County Counsel; and
- Authorize the Director of Health and Human Services Agency, or designee, to execute any fiscal and program reports required under this Agreement, including reports required under any extensions or amendments thereto.
Strategic Plan Goal(s)
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Thriving Residents |
Reason for Recommended Action/Background
Yolo County Health and Human Services Agency (HHSA) has been participating in a pilot program with California Health and Human Services Agency, Office of Technology and Solutions Integration (OTSI) to test the intake module of the Child Welfare Services-California Automated Response and Engagement System (CWS-CARES). In order to ensure CWS-CARES will meet county needs, one full-time county employee, who has experience with the Yolo County Child Welfare Services/Case Management program, has been loaned to OTSI to provide technical expertise, ultimately informing the CWS-CARES development.
HHSA staff recommend the approval of the State Agreement No. 75440274 which will allow for an extension of the employee’s loan through April 30, 2028. Under this Agreement, OTSI will reimburse/fund the salary and benefits of the loaned county employee.
Performance Measures included in this Agreement are as follows:
Performance Measures for County are not associated with this revenue agreement.
HHSA staff recommend the approval of the State Agreement No. 75440274 which will allow for an extension of the employee’s loan through April 30, 2028. Under this Agreement, OTSI will reimburse/fund the salary and benefits of the loaned county employee.
Performance Measures included in this Agreement are as follows:
Performance Measures for County are not associated with this revenue agreement.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this agreement as to form.
Competitive Bid Process/Vendor Performance
Not applicable for revenue agreements.
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 49,865
- Amount budgeted for expenditure:
- $ 49,865
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $ 299,190
Source of Funds for this Expenditure
- CHHS Automation FY24-25
- $49,865
- CHHS Automation FY25-26
- $299,190
- CHHS Automation FY26-27
- $320,133
- CHHS Automation FY27-28
- $314,824
Further explanation as needed:
No general funds are required by this action. The total amount of this action is up to $984,011.39 in revenue for the period of May 1, 2025 through April 30, 2028. The amount of $49,864.92 is included in the adopted budget for fiscal year 2024-25. The related funding will be included in the requested budget process for future fiscal years.
The following is a breakdown of the funding for this agreement:
The following is a breakdown of the funding for this agreement:
| FY 2024-25 May 1, 2025 through June 30, 2025 |
FY 2025-26 July 1, 2025 through June 30, 2026 |
FY 2026-27 July 1, 2026 through June 30, 2027 |
FY 2027-28 July 1, 2027 through April 30, 2028 |
Total |
| $49,864.92 | $299,189.53 | $320,132.79 | $314,824.15 | $984,011.39 |
The following is a breakdown of option years:
| Option Year 1 | Option Year 2 |
| May 1, 2028 through April 30, 2029 |
May 1, 2029 through April 30, 2030 |
| $355,216.13 | $374,566.87 |
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Tony Kildare | Tony Kildare | 01/03/2025 10:38 AM |
| Financial Services | mrobertson | 01/03/2025 11:47 AM |
| County Counsel | Hope Welton | 01/03/2025 02:45 PM |
| Yen Nguyen | Yen Nguyen | 01/08/2025 11:38 AM |
- Form Started By:
- Emily Covey
- Started On:
- 11/01/2024 12:26 PM
- Final Approval Date:
- 01/08/2025