Consent-Community Services # 11.
Board of Supervisors
Public Works
- Meeting Date:
- 02/10/2026
- Brief Title
- Amendment for Trucking and Hauling Services
From:
Adam Fieseler, Director, Department of Community Services
Staff Contact:
Todd N. Riddiough, Director of Public Works, Department of Community Services, x8039
Supervisorial District Impact:
Countywide
Subject
Approve second amendment to Agreement No. 120-2025-3011-WCWT with West Coast Water and Trucking, Inc. for trucking and hauling services to increase the maximum compensation amount to $700,000 per year for FY25-26 and FY26-27. (No general fund impact) (Fieseler/Riddiough)
Recommended Action
Approve second amendment to Agreement No. 120-2025-3011-WCWT with West Coast Water and Trucking, Inc. for trucking and hauling services to increase the maximum compensation amount to $700,000 per year for FY25-26 and FY26-27.
Strategic Plan Goal(s)
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Thriving Residents |
Reason for Recommended Action/Background
Each year, the Department of Community Services, Public Works Division, must contract with trucking businesses to provide the ability to haul the materials needed for road maintenance projects throughout the County. Thousands of tons of aggregate base, hot mix asphalt, and other materials must be transported to Road Maintenance worksites throughout the year.
The last time that the trucking contract was solicited, only one business responded and received a contract, West Coast Water and Trucking, Inc. The contract awarded to West Coast was for $200,000 per fiscal year for up to three years. Amendment 1 increased the yearly amount to $350,000. This current contract year (FY25-26), year two of the contract, two unanticipated projects were prioritized for motorist safety, given the number of serious incidents that have occurred recently on South River Road and along County Road 27 southwest of the City of Woodland.
Approval of Amendment 2 will help reconcile a contract overage of $11,768.96 due to the unexpected substantial amounts of material that had to be hauled in the months of September, October, November, and December to accomplish the safety improvements that were needed on South River Road and along County Road 27. It will also provide a buffer for the remaining four months of the current fiscal year.
In addition, approval will provide the ability for Road Maintenance to provide similar hauling amounts for the final contract year, if necessary.
West Coast Water and Trucking, Inc. performance has been satisfactory throughout the contract period.
The last time that the trucking contract was solicited, only one business responded and received a contract, West Coast Water and Trucking, Inc. The contract awarded to West Coast was for $200,000 per fiscal year for up to three years. Amendment 1 increased the yearly amount to $350,000. This current contract year (FY25-26), year two of the contract, two unanticipated projects were prioritized for motorist safety, given the number of serious incidents that have occurred recently on South River Road and along County Road 27 southwest of the City of Woodland.
Approval of Amendment 2 will help reconcile a contract overage of $11,768.96 due to the unexpected substantial amounts of material that had to be hauled in the months of September, October, November, and December to accomplish the safety improvements that were needed on South River Road and along County Road 27. It will also provide a buffer for the remaining four months of the current fiscal year.
In addition, approval will provide the ability for Road Maintenance to provide similar hauling amounts for the final contract year, if necessary.
West Coast Water and Trucking, Inc. performance has been satisfactory throughout the contract period.
Collaborations (including Board advisory groups and external partner agencies)
General Services Department, Procurement Division
County Counsel approved this amendment as to form.
County Counsel approved this amendment as to form.
Competitive Bid Process/Vendor Performance
N/A
Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
- Total cost of recommended action:
- $ 350,000
- Amount budgeted for expenditure:
- $ 350,000
- Additional expenditure authority needed:
- $
- On-going commitment (annual cost):
- $
Source of Funds for this Expenditure
- Road Fund
- $350,000
Further explanation as needed:
Sufficient funds were included in the FY2025/26 Road Fund budget (additional $350,000) and will be budgeted in the FY2026/27 Road Fund budget ($700,000), for this proposed amendment.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Todd Riddiough (Originator) | Todd Riddiough | 01/27/2026 |
| Kimberly Hood | Kimberly Hood | 02/02/2026 12:25 PM |
| Stephanie Cormier | Stephanie Cormier | 02/02/2026 12:49 PM |
| Adam Fieseler | Adam Fieseler | 02/02/2026 12:54 PM |
| Financial Services | Laura Liddicoet | 02/03/2026 07:14 AM |
| County Counsel | Kimberly Hood | 02/03/2026 08:56 AM |
| Cindy Perez | Cindy Perez | 02/03/2026 03:05 PM |
- Form Started By:
- Todd Riddiough
- Started On:
- 01/22/2026 11:42 AM
- Final Approval Date:
- 02/03/2026