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Minutes for Board of Supervisors

YOLO COUNTY BOARD OF SUPERVISORS

MINUTES & SUPPORTING MATERIALS


Pursuant to County Code Section 2-1.103


JUNE 6, 2023 




 





 
COUNTY BOARD OF SUPERVISORS
CHAIR, OSCAR VILLEGAS, DISTRICT 1
VICE-CHAIR, LUCAS FRERICHS, DISTRICT 2
GARY SANDY, DISTRICT 3
JIM PROVENZA, DISTRICT 4
ANGEL BARAJAS, DISTRICT 5



BOARD OF SUPERVISORS CHAMBERS
625 COURT STREET, ROOM 206
WOODLAND, CA 95695







 
 
GERARDO PINEDO
COUNTY ADMINISTRATOR
PHILIP J. POGLEDICH
COUNTY COUNSEL

 
Roll Call:
Frerichs
Sandy - Absent
Provenza
Barajas
Villegas

Gerardo Pinedo, County Administrator
Philip J. Pogledich, County Counsel
 
9:00 A.M. CALL TO ORDER
 
Open Meeting
 
1.
Call to Order.
 
 
2.
Pledge of Allegiance.
 
 
3.
Roll Call.
 
 
4.
Consider Approval of Agenda.
 
 


Minute Order No. 23-46: Approved agenda as submitted.

MOVED BY: Frerichs / SECONDED BY: Barajas
AYES: Frerichs, Provenza, Barajas, Villegas.
NOES: None.
ABSTAIN: None.
ABSENT: Sandy.

 
5.
Public Comment: To be afforded a brief period of time to speak before the Board of Supervisors, please refer to further instructions at the end of the agenda on how to electronically participate and submit your public comments. Note: per the Ralph M. Brown Act, Board members may briefly respond to statements made or questions posed during the public comment period on items that are not on the agenda, but may not take action on such items. You may also share your thoughts with the Board of Supervisors by submitting a written statement via email to clerkoftheboard@yolocounty.org.
 
 


Jesse Ortiz addressed the Board of Supervisors during public comment.

 
CONSENT AGENDA
 


Minute Order No. 23-47: Approved Consent Agenda Item Nos. 7-50 with the removal of Agenda item No. 6 to the Regular Agenda. Comments were made on Agenda Item No 37 and additionally, it was announced that the staff report regarding the Planning Commission selection process for Agenda Item No. 6 was updated to correctly indicate the timeline when committee applications were received.

MOVED BY: Frerichs / SECONDED BY: Barajas
AYES: Frerichs, Provenza, Barajas, Villegas.
NOES: None.
ABSTAIN: None.
ABSENT: Sandy.

 
Community Services
 
Community Development
 
6.
Affirm existing selection process for At-Large Planning Commissioner and authorize the Board Chair and Vice-Chair to interview applicants and make a recommendation on filling an At-Large Commissioner vacancy at a future Board of Supervisors meeting. (No general fund impact) (Lindbo/Cormier)
 


Minute Order No. 23-48: Approved changes to the selection process for the At-Large Planning Commissioner by inviting the candidates to an upcoming meeting to speak before the Board of Supervisors. Additionally, staff was directed to re-open the application period through July 1, 2023.

MOVED BY: Provenza / SECONDED BY: Barajas
AYES: Frerichs, Provenza, Barajas, Villegas.
NOES: None.
ABSTAIN: None.
ABSENT: Sandy.

 
County Service Areas
 
7.
Approve third amendment to Agreement No. 19-253 with Luhdorff & Scalmanini Consulting Engineers, Inc. for the engineering and design of the arsenic treatment facility at Wild Wings County Service Area to extend the term for one additional year through June 30, 2024. (No general fund impact) (Lindbo/Villa)
 


Approved Agreement No. 23-105 on Consent.

 
Integrated Waste Management
 
8.
Approve a new five-year agreement with the City of Davis for disposal of the Landfill's leachate and liquid waste. (No general fund impact) (Lindbo/Kieffer)
 


Approved Agreement No. 23-106 on Consent.

 
9.
Approve agreement with Loci Controls Inc. (LoCI) for monitoring and measuring methane from the Yolo County Central Landfill gas collection system. (No general fund impact) (Lindbo/Kieffer)
 


Approved Agreement No. 23-107 on Consent.

 
Natural Resources
 
10.
Approve and authorize the Chair to sign the Conservation Easement with the Yolo Habitat Conservancy related to the County-owned Rodgers Property along Cache Creek; and direct staff to proceed with the steps necessary to enroll the Rodgers Property into the Yolo Habitat Conservation Plan and Natural Community Conservation Plan ("Yolo HCP/NCCP") reserve system. (No general fund impact) (Lindbo/Sabatini)
 


Approved recommended action on Consent.

 
11.
Adopt Amended Resolution of Application Initiating Proceedings with the Yolo Local Agency Formation Commission (LAFCo) for a Change of Organization to Dissolve the Elkhorn Fire Protection District and Concurrent Annexation of Territory within the District's Boundaries into County Service Area No. 9. (No general fund impact) (Lindbo/Sabatini)
 


Approved Resolution No. 23-89 on Consent.

 
12.
Approve agreement with Marvin L. Crawford Jr., in the amount of $60,300, for acquisition of a permanent drainage easement and a temporary construction easement for the Knights Landing Drainage Infrastructure Improvements Project; and authorize the Director of Public Works to sign the agreement and take the administrative actions necessary to complete acquisition of the easements. (No general fund impact) (Lindbo/Sabatini)
 


Approved Agreement No. 23-108 on Consent.

 
13.
Approve third amendment to Agreement No. 21-23 with MBK Engineers to extend the contract term by three years to June 30, 2026; modify the scope of work to reallocate funding between tasks and update sub-subconsultants; and make other administrative updates project management services for the Knights Landing Flood Risk Reduction Project. (No general fund impact) (Lindbo/Sabatini)
 


Approved Agreement No. 23-109 on Consent.

 
14.
Approve fourth amendment to Agreement No. 7676-2020-FLOODSAFE2.0 with the Yolo County Flood Control and Water Conservation District, increasing total compensation from $360,000 to $860,000 to develop and implement a comprehensive flood risk reduction and flood management strategy for the western valley floor portion of Yolo County and adopt budget resolution increasing Public Works budget by $500,000. (No general fund impact) (4/5 vote required) (Lindbo/Sabatini)
 


Approved Agreement No. 23-110 and Budget Resolution No. 22-121.29 on Consent.

 
Public Works
 
15.
Accept as complete the construction work on the 2022 Pavement Preservation Project performed under Agreement 5555-2022-3011-VSS INTERNATIONAL by VSS International, Inc. (No general fund impact) (Lindbo/Christison)
 


Approved recommended action on Consent.

 
General Government
 
Clerk of the Board
 
16.
Approve the minutes of the May 23, 2023 Board of Supervisors meeting.
 


Approved the minutes of the May 23, 2023 Board of Supervisors meeting on Consent.

 
17.
Ratify the following:
 
  1. Resolution No. 23-86 recognizing June as Lesbian, Gay, Bisexual, Transgender & Queer (LGBTQ+) Pride Month in Yolo County.
     
  2. Resolution No. 23-87 proclaiming June 19, 2023, as Juneteenth in Yolo County.
 


Ratified Resolution Nos. 23-86 and 23-87 on Consent.

 
18.
Accept resignations, consider appointments and reappointments.
 


Approved recommended action on Consent.

 
19.
Correspondence.
 


Approved Correspondence on Consent.

 
20.
Conferences, meetings and events the Board of Supervisors attended.
 


Approved recommended action on Consent.

 
County Administrator
 
21.
Approve amendment to the Memorandum of Understanding with the Yolo Habitat Conservancy for the provision of administrative services. (General fund impact: estimated revenue of $235,000 in fiscal year 2023-24) (Pinedo/Tengolics)
 


Approved Agreement No. 23-111 on Consent.

 
22.
Adopt resolutions designating the County Administrator or designee as the authorized agent to apply for and administer the Federal Emergency Management Performance Grant (EMPG-S and EMPG) funding and Homeland Security Grant Program (HSGP) funding as managed through the California Governor's Office of Emergency Services for federal fiscal years 2023, 2024 and 2025. (No general fund impact) (Pinedo/Weivoda)
 


Approved Resolution Nos. 23-90 and 23-91 on Consent.

 
23.
Adopt resolution approving the Yolo County Operational Area Multi-Jurisdictional Hazard Mitigation Plan update 2023. (No general fund impact) (Pinedo/Weivoda)
 


Approved Resolution No. 23-92 on Consent.

 
24.
Approve and authorize the County Administrator to sign a work authorization with Yolo County Resource Conservation District for an amount not to exceed $1,007,079 to assist with implementing county conservation projects and plans. (No general fund impact) (Pinedo/Weivoda)
 


Approved recommended action on Consent.

 
25.
Authorize the Yolo County Administrator to execute an agreement with the Yolo County Flood Control and Water Conservation District for water hauling for $439,500. (No general fund impact) (Pinedo/Weivoda)
 


Approved Agreement No. 23-112 on Consent.

 
Financial Services
 
26.
Accept CalPERS Annual Valuation Reports as of June 30, 2021; receive update on the status of pension funding; and authorize the Chief Financial Officer to make an additional discretionary contribution to CalPERS in coordination with the Yolo County Superior Court. (No general fund impact) (Rinde)
 


Approved recommended action on Consent.

 
27.
Adopt amended Community Benefit Fund Policy. (No general fund impact) (Rinde)
 


Approved recommended action on Consent.

 
28.
Adopt amended Capital Asset Administration Policy to establish intangible capital asset thresholds. (No general fund impact) (Rinde)
 


Approved recommended action on Consent.

 
29.
Adopt amended Policy on Grant Administration. (No general fund impact) (Rinde)
 


Approved recommended action on Consent.

 
General Services
 
30.
Accept as complete the construction project at 37750 Sacramento Street, Yolo for the Yolo Branch Library, performed under Agreement PO4038-Broward Builders, Inc.; and authorize the Director of General Services to sign and record the Notice of Completion. (No general fund impact) (Pistochini)
 


Approved recommended action on Consent.

 
31.
Adopt resolution authorizing the County to accept state appropriation included in the 2022-23 state budget (AB 179) in the amount of $5,000,000 from the California Department of Parks and Recreation. (No general fund impact) (Pistochini/Tengolics)
 


Approved Resolution No. 23-93 on Consent.

 
32.
Approve amendment to the General Services Department 2022-23 authorized equipment list to add the parks generator and parks vehicle and to reallocate the authorized amounts for the facilities items on the list. (No general fund impact) (Pistochini)
 


Approved recommended action on Consent.

 
33.
Approve and authorize the Director of General Services to enter into a contract with Pro-Ex Construction in the amount of $216,309 for Health and Human Services Gonzales Building Project Refresh. (No general fund impact) (Pistochini/Martinez)
 


Approved Agreement No. 23-113 on Consent.

 
Human Resources
 
34.
Adopt Authorized Position and Salary Resolution to implement changes in the Health & Human Services Agency; and approve an accelerated merit step increase for a Senior Environmental Health Technician in the Department of Community Services and the Assistant County Librarian in the Library. (No general fund impact) (Lara)
 


Approved Resolution No. 23-94 and approved an accelerated merit step increase for a Senior Environmental Health Technician in the Department of Community Services and the Assistant County Librarian in the Library on Consent.

 
Health & Human Services
 
Public Health
 
35.
Adopt resolution authorizing the Chair to sign State Agreement No. 22-11257 with California Department of Public Health in the amount of $427,605 for the period of May 1, 2023 through May 10, 2024 for the California Nursing Home and Long-Term Care Infrastructure and Preparedness Project. (No general fund impact) (Sullivan)
 


Approved Resolution No. 23-95 and Agreement No. 23-114 on Consent.

 
Adult & Aging
 
36.
Approve second amendment to Agreement No. 21-19 with North Valley Behavioral Health to extend the term of the agreement through June 30, 2024; add funding in the amount of $1,024,800, for 2023-24 for a new contract maximum of $3,260,800, for the period of January 26, 2021 through June 30, 2024; update option year amount; and to clarify language in the agreement, for the provision of operations and specialty mental health services at Pine Tree Gardens Board and Care facilities. (No general fund impact) (Sullivan)
 


Approved Agreement No. 23-115 on Consent.

 
37.
Approve eleventh amendment to Agreement No.18-154 with CommuniCare Health Centers, Inc. to add funding in the amount of $365,000 for a new contract maximum of $5,974,893.55 for the period of July 1, 2018 through June 30, 2023 for the provision of substance use disorder services. (No general fund impact) (Sullivan)
 


Approved Agreement No. 23-116 on Consent.

 
38.
Approve eighth amendment to Agreement No. 18-132 with Yolo Wayfarer Center dba Fourth and Hope to add funding in the amount of $480,886 for 2022-23 for a new contract maximum of $5,364,534.16 for the period of July 1, 2018 through June 30, 2023 for the provision of providing substance use disorder treatment and prevention services. (No general fund impact) (Sullivan)
 


Approved Agreement No. 23-117 on Consent.

 
39.
Approve fourth amendment to Agreement No. 19-133 with Yolo County Housing to add funding in the amount of $45,802.90 for 2023-24, for a new contract maximum of $354,016.82, for the period of July 1, 2018 through June 30, 2025, for the provision of property and physical asset management services. (No general fund impact) (Sullivan)
 


Approved Agreement No. 23-118 on Consent.

 
40.
Approve agreement with Netsmart Technologies, Inc. in the amount of $1,950,000 for the period of July 1, 2023 through June 30, 2026 for the provision of computer technical support and maintenance for Avatar Management Information System (the County’s Electronic Health Record “EHR”). (No general fund impact) (Sullivan)
 


Approved Agreement No. 23-119 on Consent.

 
41.
Authorize six-month extensions of the procurement for the seven Adult Drug Medi-Cal Organized Delivery System agreements for Substance Use Disorder treatment and delegate signing authority for four of the resulting renewal agreements to the Yolo County Procurement Manager, for the period for the period of July 1, 2023 through December 31, 2023. (No general fund impact) (Sullivan)
 


Approved Agreement Nos. 23-120 thru 23-126 on Consent.

 
Child, Youth & Family
 
42.
Approve sixth amendment to Agreement No. 18-256 with CommuniCare Health Centers, Inc. to extend the term of the agreement through December 31, 2023, and add funding in the amount of $100,000, for a new contract maximum of $977,440, for the period of September 1, 2018 through December 31, 2023 and to update and clarify language in the Agreement, for the provision of Building and Strengthening Protective Factors services. (No general fund impact) (Sullivan)
 


Approved Agreement No. 23-127 on Consent.

 
43.
Approve sixth amendment to Agreement No. PO 2312 with Bobbie Stewart Consulting to extend the term of the agreement through December 31, 2023 and add funding in the amount of $32,375, for a new contract maximum of $429,825, for the period of July 1, 2017 through December 31, 2023, and to update and clarify language in the agreement, for the provision of anger management and domestic violence counseling services. (No general fund impact) (Sullivan)
 


Approved Agreement No. 23-128 on Consent.

 
44.
Approve third amendment to Agreement No. PO 2996 with Bobbie Stewart Consulting to extend the term of the agreement through December 31, 2023; add funding in the amount of $19,125, for a new contract maximum of $180,375, for the period of September 1, 2018 through December 31, 2023; and update and clarify language for the provision of building & strengthening protective factors.  (No general fund impact) (Sullivan)
 


Approved Agreement No. 23-129 on Consent.

 
45.
Approve third amendment to Agreement No. 19-30 with Wayfinder Family Services to extend the term of the agreement through December 31, 2023, and add funding in the amount of $45,835, for a new contract maximum of $452,945, for the period of January 1, 2019 through December 31, 2023 and to update and clarify language in the Agreement, for the provision of building and strengthening protective factors services. (No general fund impact) (Sullivan)
 


Approved Agreement No. 23-130 on Consent.

 
46.
Approve third amendment to Agreement No. 18-137 with Wayfinder Family Services to extend the term of the agreement through December 31, 2023 and add funding in the amount of $500,000 for 2023-24, for a new contract maximum of $4,667,812, for the period of July 1, 2018 through December 31, 2023 and to update and clarify language in the Agreement, for the provision of supervised visitation services. (No general fund impact) (Sullivan)
 


Approved Agreement No. 23-131 on Consent.

 
47.
Approve fifth amendment to Agreement No. 18-270 with Yolo County Children’s Alliance to extend the term of the agreement through December 31, 2023, and add funding in the amount of $199,585, for a new contract maximum of $1,531,043, for the period of September 1, 2018 through December 31, 2023 and to update and clarify language in the Agreement, for the provision of Building and Strengthening Protective Factors services. (No general fund impact) (Sullivan)
 


Approved Agreement No. 23-132 on Consent.

 
Service Centers
 
48.
Approve fourth amendment to Lease Agreement No. 19-274 with Yolo County Housing to extend the term of the agreement through June 30, 2024; add funding in the amount of $1,315,866 for 2023-24 for a new maximum payment obligation of $2,736,356 to provide housing support to CalWORKs referred families experiencing homelessness; and to update and clarify language in the agreement. (No general fund impact) (Sullivan)
 


Approved Agreement No. 23-133 on Consent.

 
49.
Approve Subsidized Employment Agreement No. SE 24-4 with Yolo Wayfarer Center in the amount of $16,500 for the period of July 1, 2023 through June 30, 2024 for the provision of training for California Work Opportunity and Responsibility to Kids (CalWORKs) clients. (No general fund impact) (Sullivan)
 


Approved Agreement No. 23-134 on Consent.

 
Law & Justice Services
 
Probation
 
50.
Approve agreement with the Sacramento County Office of Education to provide re-entry services through the Yolo County Day Reporting Centers for the period of July 1, 2023 to June 30, 2026 for a total contract amount not to exceed $2,616,763.84. (No general fund impact) (Fruchtenicht/Gabor)
 


Approved Agreement No. 23-135 on Consent.

 
INTRODUCTIONS & HONORARY RESOLUTIONS
 
Introductions & Honorary Resolutions
 
51.
Introductions.
 


County Administrative Officer Gerardo Pinedo introduced Dwight Coddington, the new Yolo County Public Information Officer.

 
52.
Acknowledge Honorary Resolutions.
  1. Resolution recognizing June as Lesbian, Gay, Bisexual, Transgender & Queer (LGBTQ+) Pride Month in Yolo County. (Supervisor Villegas)
     
  2. Resolution proclaiming June 19, 2023, as Juneteenth in Yolo County. (Supervisor Provenza)
 


Resolutions were presented.

 
TIME SET AGENDA
 
9:00 a.m. Community Services
 
53.
Hold a public hearing and adopt resolution approving the Engineer's Report, confirm diagram and assessment and order levy of continued Clarksburg Lighting District Assessment for 2023-2024. (No general fund impact) (Lindbo/Villa) (Est. Time: 5 min)
 


Minute Order No. 23-49: Held public hearing and approved recommended action by Resolution No. 23-96.

MOVED BY: Barajas / SECONDED BY: Frerichs
AYES: Frerichs, Provenza, Barajas, Villegas.
NOES: None.
ABSTAIN: None.
ABSENT: Sandy.

 
REGULAR AGENDA
(NOTE: Items below may be heard at any time during the meeting)
 
Community Services
 
County Service Areas
 
54.
Receive presentation on the North Davis Meadows Water Consolidation Project; adopt resolution approving documents and actions for approval of the State Water Resources Control Board State Revolving Fund Loan program financing for the North Davis Meadows County Service Area Water System Consolidation Project financing, including authorizing the execution and delivery of an Installment Sale Agreement for up to $8,135,600; and adopt resolution updating the authorizing resolution delegating authority to the County Administrator, the Director of Community Services and other designated officers to execute the financing agreement, amendments and funding certifications for the Project. (No general fund impact) (Lindbo/Villa) (Est. Time: 5 min)
 


Minute Order No. 23-50: Approved recommended action by Resolution Nos. 23-97, 23-98 and Agreement No. 23-136.

MOVED BY: Frerichs / SECONDED BY: Provenza
AYES: Frerichs, Provenza, Barajas, Villegas.
NOES: None.
ABSTAIN: None.
ABSENT: Sandy.

 
Health & Human Services
 
Public Health
 
55.
Receive presentation regarding tobacco prevention policy designed to reduce exposure to secondhand smoke in multi-unit housing (MUH) complexes. (No general fund impact) (Sullivan) (Est. Time: 10 min)
 


Received presentation regarding tobacco prevention policy designed to reduce exposure to secondhand smoke in multi-unit housing (MUH) complexes.

 
REGULAR AGENDA - INFORMATIONAL ITEMS
(NOTE: Items below may be heard at any time during the meeting)
 
County Affiliated Agencies
 
Yolo Food Bank
 
56.
Receive Food Insecurity Update from Yolo Food Bank. (No general fund impact) (Karen Baker) (Est. Time: 10 min)
 


Lupita T. addressed the Board of Supervisors on this item.

Received Food Insecurity Update from Yolo Food Bank.

 
Community Services
 
Public Works
 
57.
Receive presentation on how the County prioritizes road projects. (No general fund impact) (Lindbo/Cay) (Est. Time: 15 min)
 


Received presentation on how the County prioritizes road projects.

 
General Government
 
Board of Supervisors
 
58.
Action items and reports from members of the Board of Supervisors, including announcements, questions to be referred to staff and reports on various 2x2s and meetings with other agencies. (Board of Supervisors)
  1. Budget Ad Hoc Subcommittee update. (Supervisors Villegas and Frerichs)
     
  2. Committee on Capital Investments Subcommittee update. (Supervisors Frerichs and Barajas)
 


Received Board reports.

 
59.
Long Range Planning Calendar - recurring opportunity for Board members to discuss and as needed, direct staff regarding future Board agenda items. (Board of Supervisors)
 
County Administrator
 
60.
Action items and reports from the County Administrator. (Pinedo)
 


Received report from the County Administrator.

 
61.
Receive update on American Rescue Plan Child, Youth & Families priority category and provide Board direction. (No general fund impact) (Jakowski/Lewis/Bryan) (Est. Time: 15 min)
 


Lupita T. addressed the Board of Supervisors on this item.

Received update on American Rescue Plan Child, Youth & Families priority category and provided Board direction.

 
Innovation Technology Services
 
62.
Receive presentation on the upgrade status of the Infor System to the Software-as-a-Service (“SaaS”) Infor CloudSuite Management System. (No general fund impact) (Gerney)
 


Received presentation on the upgrade status of the Infor System to the Software-as-a-Service (“SaaS”) Infor CloudSuite Management System.

 
CLOSED SESSION
 
Closed Session
 
63.
Conference with Legal Counsel - Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of case: County of Yolo v. Kimble L. Timothy and Patricia M. Timothy, as Trustees of the Timothy Family Trust, Established July 11, 2011, et al. (Yolo Superior Court Case No. CV2023-0193)
 
 
64.
Conference with Legal Counsel - Existing Litigation
Pursuant to Government Code section 54956.9(d)(1)
Name of case: County of Yolo v. Mohammadreza Ghaffarzadeh, et al. (Yolo Superior Court Case No. CV2023-0194)
 
 
65.
Conference with Legal Counsel – Anticipated Litigation
Pursuant to Government Code Section 54956.9(d)(4)
Initiation of litigation: 1 case(s)
 
 
66.
Public Employment, Employee Appointment or Evaluation
Pursuant to Government Code Section 54957
Position title: Chief Financial Officer
 
 
67.
Public Employment, Employee Appointment or Evaluation
Pursuant to Government Code Section 54957
Position title: County Administrative Officer
 
 
68.
Conference with Labor Negotiator; Gerardo Pinedo, County Administrator; Alberto Lara, Human Resources Director; Alexander Tengolics, Chief Negotiator
Pursuant to Government Code Section 54957.6
Bargaining Units: U, S, C, H, H2, X, Unrepresented

Bargaining Units
G General
U Supervisors
M Management
A Attorneys
A2 Supervising Attorneys
O Correctional Officer
S Deputy Sheriff
P Sheriff Management
PR Probation
C Confidential
H Department Heads
H2 Assistant Department Heads
E Elected
X Miscellaneous
 
 
69.
Public Report of action taken in Closed Session.
 
 
ADJOURNMENT
 
In memory of:
  • Peter Schiffman (Supervisor Frerichs)
 
Next meetings scheduled for:
  • Budget Hearing, June 13, 2023
  • Board of Supervisors Meeting, June 27, 2023