YOLO COUNTY BOARD OF SUPERVISORS
MINUTES & SUPPORTING MATERIALS
Pursuant to County Code Section 2-1.103
JUNE 25, 2024
MINUTES & SUPPORTING MATERIALS
Pursuant to County Code Section 2-1.103
JUNE 25, 2024
COUNTY BOARD OF SUPERVISORS
CHAIR, LUCAS FRERICHS, DISTRICT 2
VICE-CHAIR, MARY VIXIE SANDY, DISTRICT 3
JIM PROVENZA, DISTRICT 4
ANGEL BARAJAS, DISTRICT 5
OSCAR VILLEGAS, DISTRICT 1
BOARD OF SUPERVISORS CHAMBERS
625 COURT STREET, ROOM 206
WOODLAND, CA 95695
CHAIR, LUCAS FRERICHS, DISTRICT 2
VICE-CHAIR, MARY VIXIE SANDY, DISTRICT 3
JIM PROVENZA, DISTRICT 4
ANGEL BARAJAS, DISTRICT 5
OSCAR VILLEGAS, DISTRICT 1
BOARD OF SUPERVISORS CHAMBERS
625 COURT STREET, ROOM 206
WOODLAND, CA 95695
| GERARDO PINEDO COUNTY ADMINISTRATOR |
PHILIP J. POGLEDICH COUNTY COUNSEL |
Roll Call:
Frerichs
Vixie Sandy
Provenza
Barajas
Villegas
Gerardo Pinedo, County Administrator
Philip J. Pogledich, County Counsel
Frerichs
Vixie Sandy
Provenza
Barajas
Villegas
Gerardo Pinedo, County Administrator
Philip J. Pogledich, County Counsel
| 9:00 A.M. CALL TO ORDER |
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Open Meeting
1.
Call to Order.
2.
Pledge of Allegiance.
3.
Roll Call.
4.
Consider Approval of Agenda.
Minute Order No. 24-59: Approved agenda as submitted, noting Agenda Item No. 49 would be heard after Agenda Item No. 46; and Agenda Item No. 51 would be heard after Agenda Item No. 48. MOVED BY: Villegas / SECONDED BY: Vixie Sandy AYES: Vixie Sandy, Provenza, Barajas, Villegas, Frerichs. NOES: None. ABSTAIN: None. ABSENT: None. |
5.
Public Comment: To be afforded a brief period of time to speak before the Board of Supervisors, please refer to further instructions at the end of the agenda on how to electronically participate and submit your public comments. Note: per the Ralph M. Brown Act, Board members may briefly respond to statements made or questions posed during the public comment period on items that are not on the agenda, but may not take action on such items. You may also share your thoughts with the Board of Supervisors by submitting a written statement via email to clerkoftheboard@yolocounty.org.
Marcus McGee addressed the Board of Supervisors during public comment. |
| CONSENT AGENDA |
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Minute Order No. 24-60: Approved Consent Agenda Item Nos. 6-45, except for Agenda Item No. 20, which was moved to the Regular Agenda. Additionally, comments were made on Agenda Item Nos. 22, 34, 35, 37 and 41. MOVED BY: Villegas / SECONDED BY: Barajas AYES: Vixie Sandy, Provenza, Barajas, Villegas, Frerichs. NOES: None. ABSTAIN: None. ABSENT: None. |
Community Services
Community Development
6.
Adopt a Resolution of Acceptance of Parcel Map No. 5231 to divide an existing 289-acre agricultural parcel into two parcels of approximately 192 acres and 102 acres in the unincorporated area of Yolo County. (No general fund impact) (Lindbo/Trebec)
Approved Resolution No. 24-81 on Consent. |
Public Works
7.
Adopt resolution listing proposed projects for fiscal year 2024-25 funded by Senate Bill 1 (SB-1) SB-1 Road Repair and Accountability Act of 2017 through the Road Maintenance and Rehabilitation Account (RMRA). (No general fund impact) (Lindbo/Riddiough)
Approved Resolution No. 24-82 on Consent. |
8.
Approve a Subordination & Acquisition Agreement with Robert E. Eoff Sr., Trustee of the Barbara J. Eoff Trust, dated November 21, 2001 and Robert E. Eoff, Trustee of the Eoff Trust – Exempt Credit Trust dated January 4, 2001, Yolo Land Trust, and the City of Davis to acquire a Public Utility Easement and a Roadway and Public Utility Easement for the CR 29 Bridge Replacement Project over Dry Slough for $1,151; authorize the Director of Public Works to execute the Agreement and take other steps necessary to complete the transaction. (No general fund impact) (Lindbo/Razo)
Approved Agreement No. 24-164 on Consent. |
9.
Approve first amendment to Agreement No. 21-148 with Monument ROW, Inc. to extend the term of the agreement for four years through June 28, 2028 for the County Road 98 Bike and Safety Improvement Project, Phase II. (No general fund impact) (Lindbo/Razo)
Approved Agreement No. 24-165 on Consent. |
Sustainability
10.
Approve contract with AECOM Technical Services, Inc. for Implementation of the Inventory and Feasibility Study to Remove Fossil Fuels from County Operations. (General fund impact: $330,030) (Lindbo/Olsen)
Approved Agreement No. 24-166 on Consent. |
General Government
Assessor/Clerk-Recorder/Elections
11.
Approve contract amendments with Apple One Employment Services, Cathyjon Enterprises, Inc. DBA HB Staffing, and SearchPros, to clarify pay and billable rates for hired staff, extend the term of the contract by one year, and add job descriptions. (No general fund impact) (Salinas/Rader)
Approved Agreement Nos. 24-167 thru 24-169 on Consent. |
Clerk of the Board
12.
Approve the minutes of the June 4, 2024 and June 11, 2024 Board of Supervisors meetings.
Approved the minutes of the June 4, 2024 and June 11, 2024 Board of Supervisors meetings on Consent. |
13.
Ratify the following:
- Resolution No. 24-80 recognizing James “Olin” Woods ll for his Exemplary Leadership with the Yolo Local Agency Formation Commission.
Ratified Resolution No. 24-80 on Consent. |
14.
Accept resignations, consider appointments and reappointments.
Approved recommended action on Consent. |
15.
Correspondence.
Approved Correspondence on Consent. |
16.
Conferences, meetings and events the Board of Supervisors attended.
Approved recommended action on Consent. |
County Administrator
17.
Waive second reading and adopt ordinance amending Chapter 1 of Title 4 of the Yolo County Code regarding emergency services. (No general fund impact) (Pinedo/Weivoda)
Approved Ordinance No.1568 on Consent. |
18.
Approve American Rescue Plan Community Benefit Grant proposals for NAMI Yolo County for $5,000, Davis Media Access for $5,000, and Meals on Wheels for $7,000, totaling $17,000; delegate authority to staff to enter into the necessary agreements, and delegate authority to the Manager of Procurement to sign the agreements. (No general fund impact) (Pinedo/Espitia)
Approved Agreement Nos. 24-170 thru 24-172 on Consent. |
Financial Services
19.
Receive and file the Yolo County Treasurer's Debt Report for the fiscal year ended June 30, 2023. (No general fund impact) (Haynes/Xiong)
Approved recommended action on Consent. |
20.
Receive and file the County's annual financial statements and independent auditor's report for the fiscal year ending June 30, 2023. (No general fund impact) (Haynes)
Received and filed the County's annual financial statements and independent auditor's report for the fiscal year ending June 30, 2023. |
21.
Approve contract with PFM Asset Management LLC for investment advisory services for fiscal years 2024-25, 2025-26, and 2026-27, with an option for two additional fiscal years, at an annual cost not to exceed $250,000. (No general fund impact) (Haynes/Xiong)
Approved Agreement No. 24-173 on Consent. |
22.
Accept the June 30, 2022 Other Post-Employment Benefits (OPEB) Actuarial Valuation and receive an update on the status of OPEB. (No general fund impact) (Haynes)
Approved recommended action on Consent. |
23.
Accept CalPERS Annual Valuation Reports as of June 30, 2022; receive update on the status of pension funding; and authorize the Chief Financial Officer to make an additional discretionary contribution to CalPERS in coordination with the Yolo County Superior Court. (No general fund impact) (Haynes)
Approved recommended action on Consent. |
24.
Approve agreement with Megabyte Systems Inc. for property tax system maintenance and support for fiscal years 2024-25, 2025-26, 2026-27, and 2027-28 not to exceed the level of the Consumer Price Index (CPI) increase. (General fund impact: $316,722.91) (Haynes/Xiong)
Approved Agreement No. 24-174 on Consent. |
General Services
25.
Authorize the Director of General Services to submit a letter of commitment to partner with UC Davis' grant application to the California Energy Commission's Virtual Power Plant program. (potential general fund impact) (Pistochini)
Approved recommended action on Consent. |
Human Resources
26.
Adopt Authorized Position and Salary Resolution to implement changes already approved by the Board for recommended budget in the County Administrator's Office, Department of Community Services, District Attorney's Office, Department of Financial Services, Health & Human Services Agency, and Regional Child Support Agency; adopt Authorized Position and Salary Resolution to implement changes in Health and Human Services Agency; approve a Cost of Living Adjustment of 3% for unrepresented employees effective June 30, 2024; approve an accelerated merit step increase for an Accountant I in the Sheriff's Office; and adopt and authorize the Chair to sign the CalPERS Resolution delegating authority to make disability retirement determinations to the County Administrator and Director of Human Resources. (No general fund impact) (Bryan)
Approved Resolution Nos. 24-83 thru 24-85, a Cost of Living Adjustment of 3% for unrepresented employees effective June 30, 2024; and an accelerated merit step increase for an Accountant I in the Sheriff's Office on Consent. |
Innovation and Technology Services
27.
Approve Enterprise agreement with Microsoft for Microsoft 365 subscription services in the annual amount of $755,000 for the period of July 1, 2024, through June 30, 2027. (No general fund impact) (Gerney)
Approved Agreement No. 24-175 on Consent. |
Library
28.
Authorize OverDrive purchase order of $260,000 for fiscal year 2024-25 for continued purchases of e-books and e-audiobooks through June 2025. (No general fund impact) (Lopez)
Approved recommended action on Consent. |
29.
Adopt budget resolution increasing Library appropriations and use of fund balance by $5,996 to pay for additional demolition costs related to a damaged structure at the Gibson House property for fiscal year 2023-24 . (No general fund impact) (4/5 vote required) (Lopez)
Approved Budget Resolution No. 23-143.30 on Consent. |
Health & Human Services
Adult & Aging
30.
Approve third amendment to Agreement No. 23-200 with Psynergy Programs, Inc. to add funding in the amount of $7,200 for 2023-24, for a new contract maximum of $1,249,197, for the period of July 1, 2023 through June 30, 2025, for the provision of acute and/or sub-acute psychiatric inpatient services or specialty mental health services. (No general fund impact) (Sullivan)
Approved Agreement No. 24-176 on Consent. |
31.
Ratify fifth amendment to Lease Agreement No. 19-274 with Yolo County Housing (YCH), executed by the manager of procurement, to extend the term of the Agreement through September 30, 2024; and add funding in the amount of $86,642.44 for 2024-25 for a new maximum payment obligation of $2,822,999.04 to provide housing support to CalWORKs referred families experiencing homelessness. (No general fund impact) (Sullivan)
Approved Agreement No. 24-177 on Consent. |
32.
Approve second amendment to Agreement No. 23-122 with Yolo Wayfarer Center dba Fourth and Hope to add funding in the amount of $38,121.80 for a new contract maximum of $938,121.80 for the period of July 1, 2023 through December 31, 2023 for the provision of providing substance use disorder (SUD) treatment and prevention services. (No general fund impact) (Sullivan)
Approved Agreement No. 24-178 on Consent. |
33.
Delegate signing authority to the Yolo County Deputy Director/Manager of Procurement to approve fourth amendment to Agreement No. 22-135 with Willow Glen Care Center to add funding in the amount of $8,579.36 for 2023-24 for a new contract maximum of $4,452,163.36 for period of July 1, 2022 through June 30, 2025 for the provision of mental health services for clients who are Seriously Mentally Ill (SMI), including board and care, psychiatric and mental health rehabilitation center (MHRC) residential facilities. (No general fund impact) (Sullivan)
Approved Agreement No. 24-179 on Consent. |
34.
Authorize the Chair to enter into the Memorandum of Understandings (“MOUs”) with each of the cities of Davis, West Sacramento, and Woodland for a collective revenue amount of $2,520,000 for the period of July 1, 2024 through June 30, 2027 for the provision of establishing and operating a Crisis Now - 24/7 Crisis Receiving Center. (No general fund impact) (Sullivan)
Approved Agreement Nos. 24-180 thru 24-182 on Consent. |
35.
Approve first amendment to Agreement No. 23-121 with CommuniCare OLE to add funding in the amount of $93,795.78 for a new contract maximum of $685,795.78 for the period of July 1, 2023 through December 31, 2023 for the provision of providing substance use disorder (SUD) treatment and prevention services. (No general fund impact) (Sullivan)
Approved Agreement No. 24-183 on Consent. |
Child, Youth & Family
36.
Approve second amendment to Agreement No. 23-158 with Turning Point Community Programs to extend the term through July 31, 2024; add funding in the amount of $97,439.42 for 2024-25 for a new contract maximum of $1,266,712.42, for the period of July 1, 2023 through July 31, 2024 and add 2 monthly optional extensions for the provision of Community Based EPSDT Services in compliance with the California Advancing and Innovating Medi-Cal (CalAIM) initiative. (No general fund impact) (Sullivan)
Approved Agreement No. 24-184 on Consent. |
37.
Approve agreement with Victor Community Support Services in the amount of $861,000 for the period of July 1, 2024 through June 30, 2027 for the provision of Mental Health Services Act (MHSA) Full Service Partnership (FSP) Services to Seriously Emotionally Disturbed children and youth. (No general fund impact) (Sullivan)
Approved Agreement No. 24-185 on Consent. |
38.
Approve and authorize the Procurement Manager or designee to execute an agreement with Stanford Youth Solutions dba Stanford Sierra Youth Families in the amount of $1,589,784 for the period of July 1, 2024 through June 30, 2027 for the provision of therapeutic behavioral services. (No general fund impact) (Sullivan)
Approved Agreement No. 24-186 on Consent. |
Public Health
39.
Receive and file the 2020-2023 local detention facilities inspection reports for Yolo County pursuant to Health and Safety Code section 101045. (No general fund impact) (Sullivan)
Approved recommended action on Consent. |
40.
Approve and execute agreement with the Counties of Napa, Solano, and Marin in the amount of $235,565.40 per year for the period of July 1, 2024 through June 30, 2027 for the provision of Public Health Laboratory services. (No general fund impact) (Sullivan)
Approved Agreement No. 24-187 on Consent. |
41.
Approve first amendment to Agreement No. 23-251 with Yolo County Children’s Alliance to extend the term of the agreement through December 31, 2024; and add funding in the amount of $452,245.50 for a new contract maximum of $1,356,736.50 for the period of October 1, 2023 through December 31, 2024; and add one (1) optional six (6) month extension for 2024-25; and add one (1) additional twelve (12) month extension for 2025-26 for the provision of CA Home Visitation program funded through the California Home Visiting Program (CHVP) grant. (No general fund impact) (Sullivan)
Approved Agreement No. 24-188 on Consent. |
Service Centers
42.
Adopt budget resolution adjusting the Health and Human Services Agency budget for fiscal year 2023-24 to reflect an increase of $235,849 for the California Work Opportunity and Responsibility to Kids (“CalWORKs”) Home Visiting Program. (No general fund impact) (4/5 vote required) (Sullivan)
Approved Budget Resolution No. 23-143.31 on Consent. |
43.
Approve first amendment to Agreement No. 23-80 with Communicare OLE to add funding in the amount of $95,989 for fiscal year 2023-24 and to remove funding for fiscal year 2024-25, for a new contract maximum of $536,975.33, for the period of May 1, 2023 through June 30, 2024, for the provision of CalWORKs Mental Health services. (No general fund impact) (Sullivan)
Approved Agreement No. 24-189 on Consent. |
Law & Justice Services
District Attorney
44.
Approve amendment to Agreement No. 4091 with Magellan Litigation increasing maximum compensation for fiscal year 2023-2024 by $65,000 to $264,999; and adopt budget resolution increasing the District Attorney’s FY2023-24 budget by $65,000 for additional Magellan Litigation expenses utilizing available state revenues. (No general fund impact) (4/5 vote required) (Reisig)
Approved Agreement No. 24-190 and Budget Resolution No. 23-143.32 on Consent. |
Sheriff-Coroner/Public Administrator
45.
Approve agreement with Keefe Commissary Group, LLC, in the amount of $300,000 per fiscal year to provide inmate commissary and vending service from July 1, 2024, to June 30, 2027. (No general fund impact) (Lopez/Davis)
Approved Agreement No. 24-191 on Consent. |
| INTRODUCTIONS |
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Introductions
46.
Introductions.
| TIME SET AGENDA |
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9:00 a.m. Financial Services
47.
Hold a public hearing, adopt 2024-25 Master Fee Resolution, and approve changes to the Yolo County Master Fee Schedule for the Department of Agriculture, Assessor/Clerk Recorder/Elections, Community Services, and Library. (General fund revenue impact: $80,345) (Haynes/Robertson) (Est. Time: 10 min)
Minute Order No. 24-61: Held a public hearing and approved recommended action by Resolution No. 24-86. MOVED BY: Barajas / SECONDED BY: Villegas AYES: Vixie Sandy, Provenza, Barajas, Villegas, Frerichs. NOES: None. ABSTAIN: None. ABSENT: None. |
9:00 a.m. General Services
48.
Hold a public hearing and adopt resolution approving the Engineer's Report, confirm diagram and assessment and order levy of continued Esparto Park Maintenance and Operations District Assessment for 2024-2025. (No general fund impact) (Pistochini) (Est. Time: 5 min)
Minute Order No. 24-62: Held public hearing and approved recommended action by Resolution No. 24-87. MOVED BY: Barajas / SECONDED BY: Provenza AYES: Vixie Sandy, Provenza, Barajas, Villegas, Frerichs. NOES: None. ABSTAIN: None. ABSENT: None. |
9:00 a.m. Library
49.
Hold a public hearing to consider changes to Community Facilities District No. 1989-1 (Davis Branch Library) ("CFD"), including increasing the amount of the special tax, amending the authorized facilities and services to be funded by the CFD, and revising the Rate and Method of Apportionment, and adopt a resolution calling an election for November 5, 2024 to increase the CFD special tax and approve these additional CFD changes. (No general fund impact) (Lopez/Beales) (Est. Time: 10 mins)
Cecilia Escamilla-Greenwald, Holly Bishop and Mariko Yamada addressed the Board of Supervisors on this item. |
Minute Order No. 24-63: Held public hearing and approved recommended action by Resolution No. 24-88. MOVED BY: Villegas / SECONDED BY: Provenza AYES: Vixie Sandy, Provenza, Barajas, Villegas, Frerichs. NOES: None. ABSTAIN: None. ABSENT: None. |
| REGULAR AGENDA (NOTE: Items below may be heard at any time during the meeting) |
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General Government
County Administrator
50.
Approve second amendment to the ARP subaward agreement with the Yolo County Office of Education (YCOE) regarding the Roadmap to the Future to extend the completion deadline from June 30, 2024 to August 30, 2024; authorize the Procurement Manager to execute the second amendment. (No general fund impact) (Pinedo/Espitia) (Est. Time: 5 min)
Minute Order No. 24-64: Approved recommended action by Agreement No. 24-192. MOVED BY: Provenza / SECONDED BY: Vixie Sandy AYES: Vixie Sandy, Provenza, Barajas, Villegas, Frerichs. NOES: None. ABSTAIN: None. ABSENT: None. |
| REGULAR AGENDA - INFORMATIONAL ITEMS (NOTE: Items below may be heard at any time during the meeting) |
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County Affiliated Agencies
First 5 Yolo
51.
Receive annual update from First 5 Yolo and receive brief update from UC Davis regarding the Year 1 Welcome Baby Evaluation. (No general fund impact) (Daleiden) (Est. Time: 15 min)
Received annual update from First 5 Yolo and received brief update from UC Davis regarding the Year 1 Welcome Baby Evaluation. |
General Government
Board of Supervisors
52.
Action items and reports from members of the Board of Supervisors, including announcements, questions to be referred to staff and reports on various 2x2s and meetings with other agencies. (Board of Supervisors)
- Aging/Older Adult Ad Hoc Subcommittee update. (Supervisors Villegas and Provenza)
- Local Innovation Subaccount Ad Hoc Subcommittee update. (Supervisors Vixie Sandy and Provenza)
- South Davis Library Ad Hoc Subcommittee update. (Supervisors Frerichs and Provenza)
Received Board reports. |
53.
Long Range Planning Calendar - recurring opportunity for Board members to discuss and as needed, direct staff regarding future Board agenda items. (Board of Supervisors)
County Administrator
54.
Action items and reports from the County Administrator. (Pinedo)
Health & Human Services
Adult & Aging
55.
Approve agreement with City of West Sacramento in the amount of $2,697,200 for the period of July 1, 2024 to June 30, 2027, for the provision of a temporary emergency/interim housing program for homeless individuals who have behavioral health needs and/or substance use disorders through the Behavioral Health Bridge Housing (BHBH) Program. (No general fund impact) (Sullivan)
Minute Order No. 24-65: Approved recommended action by Agreement No. 24-193. MOVED BY: Vixie Sandy / SECONDED BY: Villegas AYES: Vixie Sandy, Provenza, Barajas, Villegas, Frerichs. NOES: None. ABSTAIN: None. ABSENT: None. |
| CLOSED SESSION |
Closed Session
56.
Conference with Real Property Negotiator
Pursuant to Government Code Section 54956.8
Property: APNs 042-100-015 and 042-100-016 (42057 County Rd. 29, Woodland, CA)
Agency negotiators: Marissa Juhler and Kimberly Hood
Negotiating parties: James Fitzgerald Kelly and T. Ross Kelly
Under negotiation:
X Price X Terms of Payment
Pursuant to Government Code Section 54956.8
Property: APNs 042-100-015 and 042-100-016 (42057 County Rd. 29, Woodland, CA)
Agency negotiators: Marissa Juhler and Kimberly Hood
Negotiating parties: James Fitzgerald Kelly and T. Ross Kelly
Under negotiation:
X Price X Terms of Payment
57.
Conference with Legal Counsel-Existing Litigation
Government Code § 54956.9(d)(1)
Sierra Northern Railway v. California Department of Water Resources et al., Yolo County Superior Court Case No. CV-2022-479
Government Code § 54956.9(d)(1)
Sierra Northern Railway v. California Department of Water Resources et al., Yolo County Superior Court Case No. CV-2022-479
58.
Conference with Legal Counsel – Anticipated Litigation
Pursuant to Government Code Section 54956.9(d)(4)
Initiation of litigation: 2 case(s)
Pursuant to Government Code Section 54956.9(d)(4)
Initiation of litigation: 2 case(s)
59.
Conference with Labor Negotiator; Gerardo Pinedo, County Administrator; Mark Bryan, Acting Human Resources Director; Alexander Tengolics, Chief Negotiator
Pursuant to Government Code Section 54957.6
Bargaining Units: G, M, PR, P
Bargaining Units
G General
U Supervisors
M Management
A Attorneys
A2 Supervising Attorneys
O Correctional Officer
S Deputy Sheriff
P Sheriff Management
PR Probation
C Confidential
H Department Heads
H2 Assistant Department Heads
E Elected
X Miscellaneous
Pursuant to Government Code Section 54957.6
Bargaining Units: G, M, PR, P
Bargaining Units
G General
U Supervisors
M Management
A Attorneys
A2 Supervising Attorneys
O Correctional Officer
S Deputy Sheriff
P Sheriff Management
PR Probation
C Confidential
H Department Heads
H2 Assistant Department Heads
E Elected
X Miscellaneous
60.
Public Report of action taken in Closed Session.
| ADJOURNMENT |
Next meeting scheduled for: July 9, 2024