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ITEM 26
City Council Memorandum Public Works & Utilities Memo No. UA22-083
Date:
January 24, 2022
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Andy Bass, Deputy City Manager
John Knudson, Public Works and Utilities Director
From:
Danny Sargent, Water Systems Manager
Subject:
Sole Source Purchase of Hach Equipment, Service, and Parts
Proposed Motion:
Move City Council approve the sole source purchase of Hach equipment, service, and parts, from Hach Company, in the amount of $600,000, for a two-year term, February 1, 2022, through January 31, 2024.
Background/Discussion:
The Public Works & Utilities Department currently has a large amount of Hach Company water quality monitoring instruments installed throughout various water and wastewater treatment facilities. These instruments are critical to the operation of the facilities they serve and provide much needed data to the operations staff to ensure regulatory compliance and public health goals are maintained at all times. Hach Company is a sole source supplier of the equipment, parts, supplies, and technical support needed to maintain their proprietary equipment. Hach Company parts and supplies are required to maintain the accuracy and reliability of the equipment and to ensure the warranty remains intact. This purchase will provide staff with the ability to maintain existing Hach Company water quality instrumentation hardware. Additionally, staff will be able to replace aging water quality instruments when their useful life has been exceeded.
Evaluation:
The Public Works & Utilities Department utilizes Hach Company products and services for instrumentation with various processes. Hach Company is the sole service provider for the Hach Service Partnership used by the City, as well as the sole supplier, manufacturer, and distributor of multiple instruments used within the Public Works & Utilities Department. Hach Company does not have authorized distributors. Staff recommends the purchase of Hach equipment, service and parts, from Hach Company, as a sole source.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
605.3830.5316.0.0.0
Water Operating
Machinery/Equipment
$100,000
N
605.3860.5316.0.0.0
Water Operating
Machinery/Equipment
$200,000
N
615.3970.5316.0.0.0
Wastewater Operating
Machinery/Equipment
$100,000
N
615.3960.5316.0.0.0
Wastewater Operating
Machinery/Equipment
$100,000
N
616.3930.5316.0.0.0
Wastewater Industrial Process
Machinery/Equipment
$100,000
N
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