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ITEM 29
City Council Memorandum Public Works & Utilities Memo No.
ST22-007
Date:
October 14, 2021
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Debra Stapleton, Assistant City Manager
John Knudson, Public Works and Utilities Director
From:
Kevin Lair, Transportation Manager
Subject:
Purchase of TYMCO Street Sweeper
Proposed Motion:
Move City Council approve the purchase of a Street Sweeper, from TYMCO, Inc., utilizing HGACBuy Contract No. SW04-20, in the amount of $277,973.08, and authorize the City Manager or designee to sign a linking agreement with TYMCO, Inc.
Background/Discussion:
The City's Transportation Division is responsible for street sweeping 2,081 lane miles of City-owned residential and arterial roadways. Street sweeping provides cleanup when there is a spill in the roadway, traffic accident, or special event to maintain the cleanliness of the streets and help reduce particulate matter (PM-10) to improve the region's air quality. This effort supports effective mobility and a healthy, attractive, and safe community.
The replacement sweeper will meet the City's obligations regarding Maricopa County PM-10 air quality measures. The total purchase price for the sweeper is $277,973.08, with a Maricopa Association of Governments (MAG) grant program reimbursement of $247,497. MAG has approved one grant-funded sweeper for the City for Fiscal Year 2020/2021. The City has agreed to pay the difference of $30,476.08 between the grant funding and the actual cost of the sweeper.
The City's Fleet Advisory Committee has recommended replacement of the street sweeper due to age, maintenance history, and projected cost to operate. Replacement cost for the one street sweeper is included in the Fiscal Year 2020/2021 capital improvement program budget.
Evaluation:
HGACBuy competitively solicited and awarded a contract for street sweepers to TYMCO, Inc. The City has a current agreement with HGACBuy allowing for the cooperative use of its contracts. Staff recommends cooperative use of this contract because the requested product has performed well, Fleet Services staff is trained on repair, and the street sweeper operators are familiar with the operation. The HGACBuy contract is valid through March 31, 2022.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
401.3310.5923.6ST703
Capital General Fund
Street Sweeper Replacements
$30,476.08
Y
417.3310.5923.6ST703
CMAQ
Street Sweeper Replacements
$247,497.00
Y
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