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ITEM 28
City Council Memorandum Public Works & Utilities Memo No.
UA22-049
Date:
October 14, 2021
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Debra Stapleton, Assistant City Manager
John Knudson, Public Works and Utilities Director
From:
Gregg Capps, Utility Resources Manager
Subject:
Purchase of Backhoe
Proposed Motion:
Move City Council approve the purchase of a backhoe, from Empire Machinery and Caterpillar, Inc., utilizing Omnia Partners Contract No. 161534, in the amount of $134,126.84
,
and authorize the City Manager or designee to sign a linking agreement with Empire Machinery and Caterpillar, Inc.
Background/Discussion:
The Water Distribution Division is responsible for the maintenance and repair of approximately 1,400 miles of potable and reclaimed water pipeline and associated assets within the City’s water delivery service area. Reliable heavy equipment is vital to expedite repairs and ensure dependable water service. This backhoe will replace Backhoe #97726, which is 23 years old and has been experiencing increasing repair costs.
The City’s Fleet Advisory Committee has recommended replacement of the backhoe due to age, maintenance history, and projected cost to operate. Replacement cost for the backhoe is included in the Fiscal Year 2020/2021 Capital Improvement Program budget.
Evaluation:
Omnia Partners competitively solicited and awarded a contract for heavy equipment rental and sales to Empire Machinery and Caterpillar, Inc. The City has a current agreement with Omnia Partners allowing for the cooperative use of its contracts. Staff recommends cooperative use of Omnia Partners Contract No. 161534 with Empire Machinery and Caterpillar, Inc., because the contract offers a discount of 22%. The Omnia Partners contract is valid through April 30, 2022.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
605.3820.6419.6WA675
Water Operating
Backhoe Replacement
$134,126.84
Y
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