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ITEM  5 City Council Memorandum      City Manager's Office  Memo No. N/A         Date: October 14, 2021 To: Mayor  and Council Thru: Joshua H. Wright, City Manager From: Debra Stapleton, Assistant City Manager Subject: Professional Services Agreement No. 4347, with Cooperative Personnel Services, dba CPS HR Consulting, for a Diversity, Equity, and Inclusion Study

Proposed Motion:

Move City Council approve Professional Services Agreement No. 4347, with Cooperative Personnel Services, dba CPS HR Consulting, for a diversity, equity, and inclusion assessment, in an amount not to exceed $56,040.

Background/Discussion:

In 2020, a subcommittee of the Human Relations Commission (HRC), in conjunction with the City’s Communications and Public Affairs Department, conducted a community-wide survey regarding diversity, equity and inclusion.  Based on the responses of the survey, the HRC recommended to the City Council that the City engage a diversity, equity, and inclusion (DEI) consultant to work with City departments and community stakeholders to evaluate best practices in recruitment, training and education for City staff, community building events, educational forums, and programs and resources in the City's Diversity, Equity and Inclusion Office. Beginning in March 2021, the Chandler City Council engaged in a series of discussions regarding the possible adoption of a non-discrimination policy. The City Council received numerous emails from the public with questions, concerns, and comments on the matter.  On June 24, 2021, the Chandler City Council prepared a draft non-discrimination resolution and directed staff to include a review of this document in the scope of work for the DEI assessment and engage a public process to receive input from stakeholders. The City Manager’s Office sought to secure an objective and experienced DEI consultant with extensive background working with local government and facilitating a public process, as well as expertise in the specific areas that were identified to be reviewed as part of the assessment.

Evaluation:

The City Manager’s Office obtained a list of potential consultants through the City’s Purchasing Division.  After a review of the list, eighteen (18) consultants were identified as meeting basic requirements; 8 were asked to submit a proposal to the City based on their extensive experience and expertise.  The City received 4 proposals and interviewed 2 of the 4 consultants based on their proposals' quality and relevance to the scope of work.  Both consultants were qualified to perform the work.  The City recommends Cooperative Personnel Services, dba CPS HR Consulting (CPSHR), because of their multi-functional experience (including statistical measurement and survey capabilities) and availability to start the project quickly.  The project is expected to be completed by early spring.

Fiscal Impact

Account No. Fund Name Program Name Dollar Amount CIP Funded Y/N 101.1062.5219.0000.000000 General Fund N/A $50,000 N 101.1290.5219.0000.000000 General Fund N/A $6,040 N

Attachments DEI Agreement

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