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ITEM 4

City Council Memorandum Community Services Memo No. N/A

Date:

October 14, 2024

To:

Mayor and Council

Thru:

Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
John Sefton, Community Services Director

From:

Corey Povar, Assistant Director

Subject:

Agreement No. CS4-988-4668, Amendment No. 1, for Park Mowing Services

Proposed Motion:

Move City Council approve Agreement No. CS4-988-4668, Amendment No. 1, for Park Mowing Services, with Artistic Land Management, Inc., in an amount not to exceed $628,950.20, for a one-year term, November 1, 2024, through October 31, 2025.

Background/Discussion:

The Park Operations and Maintenance Division contracts the turf mowing of 78 individual sites to an external mowing/landscaping vendor. The total turf acreage mowed is 427.8 acres, which also includes several non-park areas located near other city facilities. The park and non-park areas are mowed every week from April through September, three times per month in March and October, and twice per month from November through February. Sports fields are mowed twice per week from June through September. The contract also allows for extra work, such as additional mowing, aeration, weed control, tree removals, fertilization, pre-emergent applications, and emergency landscaping requirements.

Evaluation:

On October 19, 2023, City Council approved an agreement with Artistic Land Management, Inc., for park mowing services, for a one-year period, with the option of up to four (4) additional one-year extensions. The contractor agreed to extend for one year with the same terms and conditions and with a 5% price increase, citing higher costs in labor and materials. Staff reviewed the requested price increase and found it to be fair and reasonable based on the current market and services provided. Staff recommends extension of the agreement for the term of November 1, 2024, through October 31, 2025. This is the first extension of the original agreement.

Fiscal Impact

Account No.

Fund Name

Program Name

Dollar Amount

CIP Funded Y/N

101.4530.5219

General Fund

N/A

$628,950.20

Attachments

4668 Park Mowing Amendment One