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ITEM  5 City Council Memorandum      Community Services  Memo No. N/A         Date: October 14, 2024 To: Mayor and Council Thru: Joshua H. Wright, City Manager Dawn Lang, Deputy City Manager - CFO John Sefton, Community Services Director From: Corey Povar, Assistant Director Subject: Agreement No. CS4-988-4669, Amendment No. 1, for Park Herbicide Application Services

Proposed Motion:

Move City Council approve Agreement No. CS4-988-4669, Amendment No. 1, for park herbicide application services, with BrightView Landscape Services, Inc., in an amount not to exceed $320,798.77, for a one-year term, November 1, 2024, through October 31, 2025.

Background/Discussion:

The Community Services Department, Park Operations and Maintenance Division, contracts the turf herbicide of 79 individual sites and the decomposed granite herbicide of 47 individual sites to an external vendor. The total turf acreage for herbicide is 508.2 acres and the total decomposed granite acreage for herbicide is 242.01 acres, which also includes several non-park areas located near other city facilities. Pre-emergent will be applied twice a year to the turf and the decomposed granite, with a six-month warranty for each application. The contractor will monitor the weeds throughout the year, will apply post-emergent to small weed growth, and will manually remove any weeds over six inches tall.

Evaluation:

On October 19, 2023, City Council approved an agreement with BrightView Landscape Services, Inc., for herbicide application services, for a one-year period, with the option of up to four (4) additional one-year extensions. The contractor has agreed to extend for one year at the same terms and conditions and with an increase of 1.36%, citing increases in material costs. Staff reviewed the requested increase and found it to be fair and reasonable based on the current market. Staff recommends extension of the agreements for the term of November 1, 2024, through October 31, 2025. This is the first extension of the original agreements.

Fiscal Impact

Account No. Fund Name Program Name Dollar Amount CIP Funded Y/N 101.4530.5219 General Fund N/A $320,798.77 N

Attachments #4669 Herbicide Amendment One

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