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ITEM 2
Public Housing Authority Commission Memorandum Neighborhood Resources Memo No.
N/A
Date:
November 1, 2021
To:
Public Housing Authority Commission
Thru:
Josh Wright, City Manager
Debra Stapleton, Assistant City Manager
Leah Powell, Neighborhood Resources Director
From:
Amy Jacobson, Housing and Redevelopment Manager
Subject:
Agreement No. HO2-988-4387, with Brightview Landscape Services, Inc., for Public Housing Landscape Maintenance
Proposed Motion:
Move Public Housing Authority Commission (PHAC) approve Agreement No. HO2-988-4387, with Brightview Landscape Services, Inc., for public housing landscape maintenance, in an amount not to exceed $100,000, for a one-year term, November 15, 2021, through November 14, 2022, with the option of up to four additional one-year extensions.
Background/Discussion:
The Housing and Redevelopment Division contracts with an outside vendor for the landscaping of five public housing apartment sites. The contract includes but is not limited to weed control, tree/shrub trimming, periodic landscaping raking and turn mowing. The total amount of landscaping proposed under the contract is $70,000 for an approximate 16 acres.
This Agreement also includes a contingency allowance for additional tasks such as landscape services for our 103 scattered sites homes. The bids include a base level of landscape service for the apartment locations. Housing and Redevelopment Division staff suggests additional services be included under the contract including irrigation repairs, pre-emergent and herbicide treatments, additional tree trimming/removal and emergency landscaping service due to storm damage. Housing staff added an amount of up to $30,000 for service reserves related to these items.
Evaluation:
On August 16, 2021, City staff issued Request for Proposal No. H02-988-4387 for public housing landscape maintenance. Notification was sent to all registered vendors. Three proposals were received from the following offerors:
Artistic Land Management, Inc.
Beacon Group, LLC
Brightview Landscape Services, Inc.
The Evaluation Committee evaluated the proposals and recommends award to Brightview Landscape Services, Inc., who submitted the most advantageous offer to the City in accordance with the evaluation criteria.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
227.4650.5259.0.0.0
PHA Elderly site
PHA AMP-2
$30,000
N
224.4650.5259.0.0.0
PHA Family Site
PHA AMP-1
$70,000
N
Attachments
HO2-988-4387 Public Housing Landscape Maintenance Agreement
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