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ITEM 3 |
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City Council Memorandum Community Services Memo No. N/A
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| Date: |
November 9, 2023 |
| To: |
Mayor and Council |
| Thru: |
Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
John Sefton, Community Services Director |
| From: |
Ryan McCartney, Urban Forester |
| Subject: |
Agreement No. CS3-918-4620, Tree Inventory and Urban Forest Management Plan |
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| Proposed Motion: |
| Move City Council approve Agreement No. CS3-918-4620, with ArborPro, Inc., for the tree inventory and urban forest management plan, in an amount not to exceed $145,000. |
| Background/Discussion: |
On April 13, 2023, City Council adopted Resolution No. 5667, authorizing the City to enter into a grant agreement with the Arizona Department of Forestry and Fire Management (DFFM) for a tree inventory, tree asset management software system, and an urban forest management plan. This agreement allows the city to receive $40,000 in federal funds to be used by March 31, 2024.
Developing a tree inventory is useful to make informed management decisions regarding Chandler’s tree assets. The City estimates that 20,000 – 25,000 trees are contained within nearly 1,500 acres of land, including 69 developed park facilities maintained by the Parks Division. Detailed information including quantities, species, locations, overall health, and maintenance recommendations will be used to develop a comprehensive management plan to guide maintenance and planting opportunities as well as detail the benefits the trees provide the City’s residents.
ArborPro, Inc., has been identified through a Request for Proposal (RFP) process to provide the data collection and urban forest management plan. The tree inventory software implementation will occur at a later date after data collection is completed and will aid in the storing and tracking of tree care activities. |
| Evaluation: |
On June 13, 2023, city staff issued an RFP No. CS3-918-4620, for a tree inventory, inventory management software, and an urban forest management plan. Notification was sent to all registered vendors. Six proposals were received from the following offerors:
- ArborPro, Inc.
- CN Utility Consulting, Inc.
- Davey Resource Group, Inc.
- MapCollective
- Orlando O. Spencer, Inc.
- West Coast Arborists, Inc.
The Evaluation Committee reviewed the proposals and recommends an award to ArborPro, Inc., which submitted the most advantageous offer to the city in accordance with the evaluation criteria. |
| Financial Implications: |
| This project is partially funded through the grant awarded by the U.S. Forestry Service and the Arizona DFFM. The funds received through the grant total $40,000. The grant agreement states that any costs above the 50% match will be paid for by the city. The FY 2023-24 budget includes the General Fund portion and the $40,000 grant. |
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